The NG911 Administrative Specialist will provide administrative and organizational support to NMAC leadership as outlined in the State 911 Plan and assist the Finance Director with AR/AP related to the 911 surcharge.
Job Description: NG911Administrative Specialist
Position Title: NG911Administrative Specialist
Division: North Carolina 911 Board - Network Monitoringand Assistance Center (NMAC)
Position Overview:
The NG911 AdministrativeSpecialist provides essential administrative, financial, and organizationalsupport to the NMAC leadership in alignment with the State 911 Plan. This rolesupports the operational success of the statewide NG911 initiative as the NMACoversees the production phase of more than 124 PSAPs utilizing ESInet services.The NG 911 Administrative Specialist ensures efficient coordination,documentation, and continuity of operations between the NMAC Leadership andPSAPs while supporting the collection of the ($$) related to the collectionof the 911 surcharge.
Key Responsibilities:
Administrative Support
- Provide daily administrative support to NMAC Manager and Program Manager/Network Engineer, including scheduling, documentation, file management, P-care reconciliation, travel arrangement and calendar management.
- Maintain organized records and ensure administrative compliance with the State 911 Plan.
- Assist in preparing reports, correspondence, briefing materials, and presentations and MOUs.
- Support coordination of internal and external meetings, workshops, and PSAP-related engagements.
Operational Coordination
- Assist with tracking project milestones, follow-ups, and operational tasks required for statewide ESInet and NG911 support.
Financial Support
- Assist the Financial Analyst to the Board with accounting responsibilities specific to the 911 surcharge fee collection.
- Support accounts payable tasks as assigned, including processing invoices, tracking expenditures, and ensuring adherence to fiscal policies.
- Maintain financial documentation and organize revenue/expense records related to NG911 operations.
Program & Process Support
- Help monitor administrative components of NG911 projects and initiatives.
- Contribute to process improvements that enhance efficiency, organization, and service continuity.
- Collaborate with staff and stakeholders to maintain consistency with standards established by the State 911 Board.
Required Skills &Qualifications
- Strong administrative, organizational, and documentation skills.
- Proficiency in Microsoft Office 365 and collaboration tools (Teams, SharePoint, Excel, Word).
- Effective written and verbal communication abilities.
- Ability to manage multiple priorities in a fast-paced, service-oriented environment.
- Strong attention to detail and ability to maintain accurate financial and operational records.
Preferred Qualifications
- Experience supporting government, public safety, or emergency communications programs.
- Familiarity with NG911, ESInet, or PSAP operations.
- Background in accounts receivable/accounts payable or financial tracking.
Working Conditions
- In person environment within the NC 911 Board at 3900 Wake Forest Road, Raleigh
- Occasional coordination with statewide PSAPs and external partners.
- Role may require assisting during critical operations or escalations.
Impact of the Position
This role is critical to ensuring seamless administrative, financial, and operational support for the NG911 program. By enabling structured coordination between the NMAC and PSAPs, the NG911 Administrative Specialist directly contributes to the reliability and efficiency.
Required/Desired Skills
SkillRequired /DesiredAmountof ExperienceAdministrative & Organizational Skills - scheduling, calendar management, file management, documentation, and records maintenanceRequired3YearsMicrosoft Office 365 Proficiency - specifically Teams, SharePoint, Excel, and WordRequired3YearsProject & Task Tracking - monitoring project milestones, follow-ups, and operational tasksRequired3YearsMulti-Priority Management - handling concurrent administrative, financial, and operational responsibilities in a fast-paced environmentRequired3YearsProcess Improvement - identifying and contributing to efficiency and organization enhancementsRequired3YearsStakeholder Collaboration - working with staff, board members, and external partners to maintain program consistencyRequired3YearsFamiliarity with NG911, ESInet, or PSAP operations.Highly desired0
Questions
No.QuestionQuestion1Absences greater than two weeks MUST be approved by CAI management in advance, and contact information must be provided to CAI so that the resource can be reached during his or her absence. The Client has the right to dismiss the resource if he or she does not return to work by the agreed upon date. Do you agree to this requirement?Question2All work must be completed on-site. Do you agree to this requirement?Question3What is your candidate's email address?Question4How soon can your candidate start if selected for this opportunity?Question5Vendors are encouraged to submit candidates that are available for the duration of the assignment. Do you anticipate your candidate being able to work until the proposed end date listed on this VectorVMS req?Question6Vendors must disclose to the agency if the candidate will be subcontracted at the time of submission. Is your candidate an employee of your company or a subcontractor? Please be sure to notify a CAI Account Manager if your candidate's employee status changes.Question7Vendors must notify the agency if any portion of the requirements listed in this task order will be outsourced to other countries. Do you anticipate outsourcing any work being done for this assignment to another country?Question8Candidates submitted above the hourly Vendor Rate of $$ may not be considered for this assignment. Do you agree to this requirement?Question9Payment for all approved hours will be paid at the straight hourly rate regardless of the total hours worked by the engaged resource. It is the responsibility of the Vendor to adhere to any applicable compensation laws including payment for overtime hours. Do you agree to this requirement?Question10Have you thoroughly validated, and attest to the accuracy of, the credentials listed throughout your candidate's VectorVMS profile and resume pursuant to Section 5.2.5 of ITS-009440?