Woodruff Arts Center employees play an integral role in creating and supporting great art and education initiatives at the nation's third largest arts center. Comprised of three Art Partners-Alliance Theatre, Atlanta Symphony Orchestra and High Museum of Art-there's a role for everyone at The Woodruff.
Reports to:
Deputy Director, Collections and Exhibitions
FLSA:
United States of America (Exempt)
Employment Status:
Regular/Full time
Exhibition Management (45%)
Manages all aspects of exhibition planning, budgeting, and execution simultaneously for multiple exhibitions at various stages of development.
• Participates in exhibition proposal review and evaluation and moves exhibitions through the approval process.
• Create initial budgets and scope proposals, submit budgets for approval, proactively track and provide reports and recommendations on budgets throughout exhibition.
• Develops and manages project schedules and timelines and deadlines, working with exhibition curator, design and installation teams in the completion of all phases of exhibition planning and execution.
• Schedules and leads planning meetings, create agendas, and follow-up on action items related to exhibition planning, utilizing project management software.
• Lead and manage all phases of the museum's publications, from concept development through final production and delivery.
Communications (45%)
Establishes communication, generates positive relations, tracks information and follows through on arrangements with internal and external stakeholders, including lenders, artists, participating venues, contractors, and relevant staff members
• Drafts, negotiates and executes exhibition-related agreements with external partners and stakeholders in consultation with the Deputy Director of Collections and Exhibitions and General Counsel.
• Initiates loan request process with curatorial and registration and tracks loan negotiations.
• Acts as a liaison and builds bridges across museum departments, Woodruff Arts Center and external partners throughout all phases of the exhibition and publication.
• Serve as the primary point of contact for exhibitions, managing the flow of information, approvals, and materials with professionalism and efficiency.
• Working with curatorial, solicits and schedules venues for High-organized traveling exhibitions.
• Receives, distributes, and drafts responses to external exhibition proposals. Maintains a database of exhibition proposals in order to track responses and statuses.
Departmental Administration (10%)
Supervise departmental staff and the inter-departmental activities related to the Exhibitions Department. Establishes annual goals for Department and conducts annual performance reviews.
• Provides budget oversight and reviews reports with CFO and Deputy Director of Collections and Exhibitions.
• Maintains clean and consistent archives of project information and files.
WHAT WILL WE EXPECT OF YOU:
- Exceptional project management and interpersonal skills with the ability to maintain a collaborative environment with museum staff and leadership, lenders, artists, vendors and other museum professionals.
- Highly organized with the ability to work on multiple tasks concurrently.
- Excellent oral and written communication skills.
- Thorough knowledge of museum practice and publications.
- Advance knowledge of Microsoft Office 365; TMS, Trello, and Work Day preferred.
Education and Experience
- Bachelor's degree in art history or related field; Master's degree preferred.
- Minimum of five years of museum project management experience.
- Knowledge of publication management as well as images and rights.
- Minimum of three years of supervision of direct reports.
Language Skills
- Ability to write reports, business correspondence and procedures.
- Ability to effectively present information and respond to inquires from Museum staff, vendor and stakeholders
Mathematical Skills
- Ability to compute rates and percentages and to present information in report form, prepare and maintain budgets
PHYSICAL REQUIREMENTS:
- Some standing, walking, bending, frequent use of hands, stooping and light lifting (up to 10 pounds)
- Prolonged periods of sitting at a desk and working on a computer
- The noise level in the work environment is usually moderate