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Museum Administrative Assistant Jobs (NOW HIRING)

Lawrence University

Administrative Assistant II

Appleton, WI · On-site

$17.25 - $23/hr

Right on the edge of campus, the newly completed mixed-use development with the Trout Museum of Art ... Briggs Hall Office The full-time Administrative Assistant II will provide a wide variety of ...

Lawrence University

Administrative Assistant II

Appleton, WI · On-site

$17.50 - $23.75/hr

Right on the edge of campus, the newly completed mixed-use development with the Trout Museum of Art ... Briggs Hall Office The full-time Administrative Assistant II will provide a wide variety of ...

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Museum Administrative Assistant information

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$11

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How much do museum administrative assistant jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for museum administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What does a museum administrative assistant do?

A Museum Administrative Assistant provides crucial support to museum staff by handling a variety of administrative tasks. These can include managing schedules, organizing files, coordinating meetings and events, processing correspondence, and assisting with visitor inquiries. They may also help with budgeting, data entry, and supporting the work of curators and educators. Their role ensures that the museum operates smoothly and efficiently, allowing other staff to focus on exhibitions and educational programs.

What are the key skills and qualifications needed to thrive as a museum administrative assistant, and why are they important?

To thrive as a Museum Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate’s or bachelor’s degree. Familiarity with museum management software, scheduling systems, and Microsoft Office Suite is typically required. Excellent communication, customer service, and multitasking abilities help you effectively support staff and engage with visitors. These skills and qualities ensure smooth daily operations and a positive experience for both museum staff and guests.

What are some common challenges faced by museum administrative assistants, and how can they be managed?

Museum Administrative Assistants often juggle multiple responsibilities, such as coordinating events, managing schedules, handling correspondence, and supporting curatorial staff. A common challenge is balancing these tasks while responding to unexpected issues, like last-minute event changes or visitor inquiries. Effective time management, strong organizational skills, and clear communication with both internal teams and the public are essential for success. Proactively prioritizing tasks and seeking clarification when needed can help manage workload and ensure smooth operations.

What cities are hiring for Museum Administrative Assistant jobs?

Cities with the most Museum Administrative Assistant job openings:

What states have the most Museum Administrative Assistant jobs?

States with the most job openings for Museum Administrative Assistant jobs include:

What are popular job titles related to Museum Administrative Assistant jobs?

For Museum Administrative Assistant jobs, the most frequently searched job titles are:

Infographic showing various Museum Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Facilities Administrative Assistant

Williamsburg, VA • On-site

State of Virginia
Executive Offices and Legislative Bodies • 10K+ employees
Learn more about State of Virginiaexternal

$40K - $45K/yr

Full-time

Posted 16 days ago

State Of Virginia rating

8.0

Company rating: 8.0 out of 10

Based on 33 frontline employees who took The Breakroom Quiz

Job description

Facilities Administrative Assistant

Apply now Job no: 5109756
Work type: Full-Time (Salaried)
Location: Williamsburg, Virginia
Categories: Administrative Services, Trades and Operations

Title: Facilities Administrative Assistant

State Role Title: Admin and Office Spec III

Hiring Range: $40,000.00 - $45,000.00

Pay Band: 3

Agency: Jamestown-Yorktown Foundation

Location: CSC General

Agency Website: jyfmuseums.org

Recruitment Type: General Public - G

Job Duties

The Facilities Administrative Assistant will provide administrative, purchasing, and operational support to the Facilities Department. Key responsibilities include processing purchase orders, invoices, and P-Card transactions while tracking budgets and maintaining vendor and asset records. The position also monitors the work order system to assist with assigning and tracking maintenance requests, manages surplus property, and ensures compliance with state purchasing rules and guidelines. Supports department staff and leadership through creating and presenting materials used in training and meetings. Additionally, this role serves as the main Facilities Department point of contact for museum events to coordinate work requests and communicate resource needs to Facilities staff.

Minimum Qualifications

Customer Service - Knowledge and experience in the principles and processes for providing excellent internal and external customer service. This includes setting and meeting quality standards for services, and evaluation of customer satisfaction.
Administrative Practices - Considerable knowledge and experience related to office administrative functions and clerical procedures.
Finance-  Demonstrated ability to perform budgeting/accounting tasks accurately and with great attention to detail.
Technology - Proficient in MS Office Suite or other office administration software, familiarity with various CMMS systems and usage of standard electronic office equipment such as printers, copiers, etc... 
Interpersonal Relationships and Communication - Ability to communicate clearly and effectively both orally and in writing, to include creating reports, proposals, agendas and emails, while actively listening to others. Building and maintaining collaborative relationships across all levels of staff, management and partners, with integrity, confidentiality and discretion. 

Decision Making - Ability to use critical thinking skills and sound judgement to evaluate situations, research and develop solutions, present alternatives and make informed, timely decisions. 
Time Management - Strong organizational skills and ability to manage, delegate and coordinate multiple priorities simultaneously, support team members, and track complex tasks. 

Additional Considerations

Previous experience in facilities maintenance administration.
Knowledge of, and/or the ability to quickly learn and achieve proficiency in eVA (Virginia eProcurement Portal), Bank of America Works or similar program and all state compliances for small purchases.
Experience in event logistics/planning.

Special Instructions

You will be provided a confirmation of receipt when your application and/or resume is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

Contact Information

Name: Lee Shelhorse

Phone: 757-253-4553

Email: careers@jyf.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Advertised: 26 Aug 2026 Eastern Daylight Time
Applications close: 09 Sep 2026 Eastern Daylight Time

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