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Museum Administrative Assistant Jobs (NOW HIRING)

RICHMOND MUSEUM ASSN INC

Administrative Assistant

Richmond, CA · On-site

$20.75 - $27.75/hr

The Richmond Museum of History is located in the heart of downtown Richmond and is proud to be the ... Local history museum needs help with basic administrative duties such as filing, making copies ...

Hui o Laka

Be Seen First

Administrative Assistant

Kekaha, HI · On-site

$1.0K/mo

Hui o Laka is seeking an organized Administrative Assistant to manage daily operations and programs ... Museum, retail sales and historic cabin rentals. The Hui o Laka mission is to nurture the ...

MoMA

Administrative Assistant, Membership

Manhattan, NY · On-site

$55K/yr

MoMA is seeking an administrative assistant to join the membership team to create a highly positive customer service experience for Museum members that supports retention, engagement, repeat ...

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Museum Administrative Assistant information

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$31

How much do museum administrative assistant jobs pay per hour?

As of Sep 11, 2026, the average hourly pay for museum administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What does a museum administrative assistant do?

A Museum Administrative Assistant provides crucial support to museum staff by handling a variety of administrative tasks. These can include managing schedules, organizing files, coordinating meetings and events, processing correspondence, and assisting with visitor inquiries. They may also help with budgeting, data entry, and supporting the work of curators and educators. Their role ensures that the museum operates smoothly and efficiently, allowing other staff to focus on exhibitions and educational programs.

What are the key skills and qualifications needed to thrive as a museum administrative assistant, and why are they important?

To thrive as a Museum Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate’s or bachelor’s degree. Familiarity with museum management software, scheduling systems, and Microsoft Office Suite is typically required. Excellent communication, customer service, and multitasking abilities help you effectively support staff and engage with visitors. These skills and qualities ensure smooth daily operations and a positive experience for both museum staff and guests.

What are some common challenges faced by museum administrative assistants, and how can they be managed?

Museum Administrative Assistants often juggle multiple responsibilities, such as coordinating events, managing schedules, handling correspondence, and supporting curatorial staff. A common challenge is balancing these tasks while responding to unexpected issues, like last-minute event changes or visitor inquiries. Effective time management, strong organizational skills, and clear communication with both internal teams and the public are essential for success. Proactively prioritizing tasks and seeking clarification when needed can help manage workload and ensure smooth operations.

What cities are hiring for Museum Administrative Assistant jobs?

Cities with the most Museum Administrative Assistant job openings:

What states have the most Museum Administrative Assistant jobs?

States with the most job openings for Museum Administrative Assistant jobs include:

What are popular job titles related to Museum Administrative Assistant jobs?

For Museum Administrative Assistant jobs, the most frequently searched job titles are:

Infographic showing various Museum Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Administrative Assistant

Philadelphia, PA • On-site

AFRICAN AMERICAN MUSEUM IN PHILA
See more jobs at AFRICAN AMERICAN MUSEUM IN PHILAexternal

$50K - $55K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 5 days ago

Job description

Benefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

POSITION SUMMARY:
 
The African American Museum in Philadelphia (AAMP) seeks a highly organized and proactive Administrative Assistant to support the Event Rentals department. This role is critical to the museum's day-to-day operations, ensuring seamless coordination across teams, exceptional event execution, and a positive guest experience. It is well-suited for a detail-oriented professional who thrives in a fast-paced, collaborative environment and is eager to grow within event operations and people-focused organizational work.
 
KEY RESPONSIBILITIES
 
Administrative and Operational Support
•         Manage calendars for the Director of Events, including scheduling meetings, coordinating logistics, and preparing agendas
•         Support internal communication and coordination across departments
•         Prepare reports, presentations, and meeting materials
■       Maintain organized digital files and documentation across platforms
•         Serve as a liaison between Events and other departments to ensure alignment and smooth operations
•         Support special projects that enhance organizational effectiveness and team experience Events Support
•         Assist with planning and execution of internal and external events, including special events and signature museum activations
•         Provide administrative support for vendor payments, coordination, and day-of logistics for special events and signature museum activations
•         Provide on-site support for major events, including evenings and weekends as needed
•         Help track event timelines, deliverables, and follow-ups for special events and signature museum activations
■       Provide administrative support for department meetings, training, and internal initiatives
•         Assist with the planning and coordination of museum milestone recognitions, staff birthdays, and work anniversary records

QUALIFICATIONS & SKILLS
•         2--4 years of administrative and/or events experience
■       Strong organizational skills with exceptional attention to detail
•         Ability to manage multiple priorities in a fast-paced environment
•         Excellent written and verbal communication skills
•         Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with scheduling and project management tools
■       Flexibility to support occasional evening and weekend events
•         Interest in event planning and/or museums as a career path
•         Strong interpersonal skills and a collaborative mindset
•         Ability to anticipate needs and problem-solve proactively
•         Passion for AAMP's mission and community engagement
 
 
GROWTH OPPORTUNITY
 
This role is designed as a pipeline position, offering opportunities for professional development and advancement within Events or Operations, as the organization continues to grow.
 
 
Expected hours: 37.5 per week

Flexible work from home options available.