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Middle School Registrar Jobs (NOW HIRING)

Catalyst Career Group

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Secretary - High School Registrar

Austin, TX · On-site

$40K - $55K/yr

It operates around 50+ campuses, including multiple elementary, middle, and high schools, alongside ... We are looking for a registrar secretary who will provide administrative and secretarial duties to ...

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How much do middle school registrar jobs pay per hour?

As of Aug 28, 2026, the average hourly pay for middle school registrar in the United States is $21.34, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $23.56 per hour, depending on experience, location, and employer.

What does a middle school registrar do?

A Middle School Registrar is responsible for managing student records, handling enrollment and withdrawal processes, and maintaining academic transcripts. They ensure that all student information is accurate and up-to-date, coordinate with school staff to support scheduling, and assist families with registration-related questions. Registrars also handle confidential documents and may help with reporting data to district or state education departments.

What are the key skills and qualifications needed to thrive as a middle school registrar, and why are they important?

To thrive as a Middle School Registrar, you need strong organizational skills, attention to detail, and familiarity with student records management, typically supported by a high school diploma or associate degree. Proficiency in student information systems (SIS), data entry software, and FERPA compliance is essential. Outstanding interpersonal skills, confidentiality, and problem-solving abilities help registrars effectively manage sensitive information and interact with students, parents, and staff. These skills ensure accurate record-keeping, efficient enrollment processes, and smooth school operations.

What are some typical challenges a middle school registrar might face during the peak enrollment period?

During peak enrollment periods, Middle School Registrars often experience a high volume of new student registrations, record transfers, and requests for transcripts. Balancing accuracy with efficiency can be challenging as they must ensure all student records are up-to-date and comply with district and state regulations. Additionally, registrars often coordinate with counselors, teachers, and parents to resolve discrepancies or special enrollment needs, requiring strong communication and organizational skills. Staying calm under pressure and managing multiple tasks simultaneously are essential during these busy times.

What is the difference between Middle School Registrar vs School Secretary?

AspectMiddle School RegistrarSchool Secretary
Primary ResponsibilitiesManaging student records, enrollment, transcripts, and attendanceHandling administrative tasks, scheduling, communication, and general office support
Required CredentialsHigh school diploma; some roles may prefer post-secondary education or certifications in records managementHigh school diploma; administrative or secretarial training often preferred
Work EnvironmentSchool office, focused on student data and recordsSchool office, supporting daily administrative operations
Employer & Industry UsagePublic and private schools, educational institutionsSchools, districts, and educational organizations

The Middle School Registrar primarily manages student records, enrollment, and transcripts, requiring specific knowledge of records management. In contrast, the School Secretary handles broader administrative tasks, including communication and scheduling. While both roles work in the school environment and may share similar credentials, their core responsibilities differ significantly, making each role essential for smooth school operations.

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Middle School Registrar jobs near you
Infographic showing various Middle School Registrar job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 2% Contract, and 1% Nights. Highlights an 97% Physical, and 3% Remote job distribution, with an average salary of $44,394 per year, or $21.3 per hour.

Middle School Registrar

Pocatello, ID

Pocatello/Chubbuck School District No. 25
See more jobs at Pocatello/Chubbuck School District No. 25external

$17.80/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 8 days ago

Job description

POSITION:                                    MIDDLE SCHOOL REGISTRAR
LOCATION:                                   Hawthorne Middle School
POSTING DATE:                          August 20, 2026
CLOSING DATE:                          For best consideration please apply by August 27, 2026.  However, position will remain open until filled.
ADDITIONAL INFO:                      Forty hours per week.
DAYS:                                            Nine month employment
SALARY SCHEDULE:                   Rate of pay will be $17.80 per hour
START DATE:                                As soon as possible
JOB SUMMARY:                         The principal function is to build and maintain the master schedule and the computerized student accounting system including student schedules,
                                                    grades and transcripts.  The position requires strong computer skills, organizational skills, attention to detail, as well as the ability to think and reason
                                                    in a logical sequence and perform work accurately with numerous and frequent interruptions.  The work is performed under the supervision of a school
                                                    Principal or Assistant Principal.  The principal duties of this class are performed in a general office environment. 
JOB QUALIFICATIONS:                Must have knowledge of:
*  Operation of standard and specialized office equipment including a personal computer and job related software;
                                                    *  English grammar and punctuation;
                                                    *  Current office practices and procedures;
                                                    *  Basic mathematical computations and statistical reporting.
Ability to:
*  Perform the processes and procedures involved with student records, transcripts and registration;
                                                    *  Organize data collected to construct the master schedule, review scheduling printouts and make adjustments as needed;
                                                    *  Learn, utilize and serve as system administrator of the student information system;
                                                    *  Prepare and maintain accurate student records;
                                                    *  Follow written and oral instructions;
                                                    *  Maintain records efficiently and accurately and to prepare clear and concise reports;
                                                    *  Use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions
                                                    *  Perform time management and scheduling functions, meet deadlines, and set task priorities;
                                                    *  Maintain office, school, and individual confidentiality.
ACCEPTABLE TRAINING:           High school diploma or GED equivalency, preferably supplemented with at least two years of college; and two years of administrative and 
                                                     computer experience, with some experience in scheduling.  Demonstrated knowledge and use of various computer software programs or any
                                                     equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.
EMPLOYMENT INFO:                   Transfer requests are available on-line, with AppliTracks, apply with the Internal Application.  A letter of interest and a resume must be uploaded as
                                                       well.  All applicants will be required to take an excel and basic office test. All other applicants must apply through the District on-line application
                                                       process AppliTracks with the External Application.
BENEFITS INFO:                            Medical, Dental, Vision, Life Insurance and Public Employees Retirement are available to Classified employees who work at least half time (20
                                                       hours per week) or more in a regular position and to Certified employees with a .50 FTE or greater contract.  



















































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