Medical Record Review Abstractor Jobs (NOW HIRING)

Department Information This posting is only open to residents of the State of Colorado About CDPHE:   ABOUT US: At the Colorado Department of Public Health and Environment, we are charged with protecting Colorado's health and environment - a responsibility that affects every person and every community in the state. CDPHE is distinctive because we bring public health and environmental protection together, recognizing that healthy people depend on healthy places. Our teams prevent diseases and injury, respond to emergencies ranging from E.coli outbreaks to global pandemics, reduce air pollution, protect water quality, regulate health facilities, manage environmental hazards, and perform advanced laboratory testing

We turn science and data into action, set statewide standards, and work alongside local public health agencies and community partners to meet Colorado's most pressing health and environmental challenges. Working at CDPHE means applying your expertise to complex, consequential work that can improve lives across the state. Our mission captures this broad portfolio of work: to advance Colorado's health and protect the places we live, learn, work, and play.

Our vision is a healthy and sustainable Colorado where current and future generations can thrive. Achieving the mission and vision takes bold action, talented people, broad partnerships, and a commitment to serving every Coloradan. IMPORTANT INFORMATION: This position will have hybrid workplace options available but will still be required to report to the listed address at the discretion of the supervisor and based on business needs.

CDPHE Offers: CDPHE offers a comprehensive benefits package and the opportunity to build a meaningful career in public service. Benefits include: Medical and dental plans. Colorado PERA retirement options, including defined benefit plan or defined contribution plan.

Optional 401(K) and 457 retirement plans. Employer-paid life insurance. Short- and long-term disability coverage.

Potential flexible working arrangements 11 paid holidays per year and generous paid time off. Free parking and access to RTD bus lines. Tuition assistance.

Employee wellness programs. Professional development opportunities. Career opportunities throughout Colorado state government.

Some positions may qualify for the Public Service Loan Forgiveness (PSLF) Program. For more information, go to: https://studentloans.gov/myDirectLoan/pslfFlow.action#!/pslf/launch Description of Job The Work Unit: The purpose of the Communicable Disease Branch is to monitor, investigate, and control epidemic and communicable diseases affecting the public health in Colorado, as required under Colorado statute including: invasive bacterial diseases; foodborne/enteric diseases; waterborne diseases; viral respiratory diseases; vaccine preventable diseases; healthcare-associated infections; tuberculosis; and zoonotic/vector borne diseases. What You Will Do: This position exists to assist in performing surveillance for respiratory-associated hospitalizations (COVID-19, influenza, and RSV), which are reportable conditions in Colorado, by collecting medical, epidemiologic, and other data as well as managing health information

The position works closely with respiratory disease epidemiologists, other medical record abstractors, project/unit managers, and the Principal Investigator to determine priorities for data collection in order to meet changing and conflicting project objectives in a timely manner. This position applies knowledge of each of the conditions being studied and of medical records organization, related databases, medical terminology, diagnoses, tests, and medical information management procedures to assure comprehensive data collection and data quality. This position serves as a liaison between CDPHE and the staff at hospital medical records departments and other sources of data.

The position serves as a resource to help with new surveillance officer training and case report form clarification. This position also assists with data validation and cleaning to ensure completeness and correctness of data. Key Responsibilities: Staff in this position conduct enhanced case surveillance for COVID-19, RSV Influenza-associated hospitalizations by conducting in-depth medical record reviews Use standardized data collection forms to collect demographic, clinical, treatment, vaccination, and laboratory information.

Apply standardized case definitions to electronic health record data. Enter data into central databases and track reported cases and completion of record reviews (EpiTrax, REDCap). Participate in data cleaning and; request copies of medical records directly from hospitals when warranted (e.g., insufficient information in available electronic medical record) Help answer fellow medical record abstractor questions using standardize case report from instructions

Identify COVID-19, influenza, and RSV-associated hospitalizations that are reported to CDPHE into EpiTrax to ensure they meet case definition. These reports may be received by several sources, including but not limited to COPHS, eCR, ELR, and the Reportal based on hospitalization and laboratory test status. Identify COVID-19, influenza, and RSV-associated hospitalizations that are reported to CDPHE via CHA discharge audits to ensure they meet case definition based on hospitalization and laboratory test status.

Enter unreported or missing information reported by these methods into the communicable disease databases (EpiTrax, REDCap) such as demographics, test results, underlying medical conditions, and outcome.. Based on lists provided by the CDC project site staff or internal CDPHE staff, validate data that has been marked as possibly erroneous and complete or correct missing or erroneous data from record abstraction or data entry. Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights Residency Requirement: This posting is only open to residents of the State of Colorado at the time of submitting your application

Class Code & Classification Description: C7C1IX Health Professional I Minimum Qualifications: NOTE: An applicant may meet the minimum qualifications for this job in one of two ways: They may qualify through their work experience alone or through a combination of education and work experience. Experience Only: Four (4) years of relevant experience in public health, communicable disease control, communicable disease surveillance and epidemiology or in an occupation related to the work assigned to this position. Or Education and Experience: A combination of related education public health, epidemiology, medical record abstraction, biology, health-data management or administration and/or relevant experience in public health, communicable disease control, communicable disease surveillance and epidemiology or an occupation related to the work assigned to this position equal to four (4) years **You must substantiate that you meet the minimum qualifications when filling out the Work Experience section of the application.

Failure to do so will result in the application not moving forward in the hiring process. "See resume" will not be accepted. Resumes are considered supplemental information and are not considered in the initial evaluation.

In addition, part-time work will be prorated when determining whether minimum qualifications are met.** PREFERRED QUALIFICATIONS: In addition to the minimum requirements, the successful candidate in this position will have the following highly desirable experience and competencies: Experience reviewing electronic medical records for targeted information and date validation. Experience in collecting and entering data into a standardized database such as REDCap. Experience with communicable disease surveillance data Experience navigating a variety of electronic medical record platforms experience working in relational databases such as REDCap and CEDRS Experience with medical records terminology Experience cleaning data CONDITIONS OF EMPLOYMENT: Residency Requirement Options: This posting is only open to residents of the State of Colorado at the time of submitting your application

Residents and non-residents of Colorado may apply and be hired into this position as the work will be performed primarily at a location that is within 30 miles of the state border. A pre-employment background check will be conducted as part of the selection process. Critical Status: This is a critical position and can be expected to work and/or remain at their worksite in delayed start, early release, or closure situations.

Critical Status: Must be available in the event of an emergency, (e.g., bio-terrorist attack, chemical attack, disease outbreak or all hazards) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place. Critical Status: Must be available in the event of the activation of the Continuity of Operations Plan (COOP) and be required to report to work immediately at the regular or alternate location

During this time, travel restrictions may be in place. Travel to visits when requested and other travel to in or out of state conferences and may require overnight stays. Appeal Rights: As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director.

A standard appeal form is available on the State Personnel Board website, https://spb.colorado.gov/forms-and-filing. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038

Phone: 303-866-3300. Email address: dpa_state.personnelboard@state.co.us. The ten-day deadline and these appeal procedures also apply to all charges of discrimination

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov. Supplemental Information A complete application packet must include: Completed State of Colorado application Cover Letter: describing how your professional experience aligns with the preferred qualifications of this position

If using education to qualify for this position a copy of your transcripts (unofficial acceptable) or diploma must be provided with application. Transcripts must be attached to your colorado.gov/jobs application. If you are a veteran, a copy of your DD214 must be attached to your colorado.gov/jobs application

The Selection Process: All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications. A top group, up to six candidates, will be invited to schedule an interview with the hiring manager. E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States.

Learn more about E-Verify, including your rights and responsibilities. ADAAA Accommodations: The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.

Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator at cdphe_benefits@state.co.us or call 303-692-2060, option 5.