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Executive & Personal Assistant to Owner | Hybrid

📍 Lancaster County, PA

⏰ Part-Time | 25 Hours per Week

🏡 Hybrid | Remote + Approximately 2 Days In-Person

💰 $30–$35/hour, depending on experience

I am seeking a highly organized, proactive, and resourceful Executive & Personal Assistant to provide high-level support across both my professional and personal life.

As the owner of a growing financial services organization, my days move quickly and involve leadership, client relationships, business development, family responsibilities, travel, and multiple ongoing priorities.

I am looking for someone who can become a trusted right hand, someone who doesn't simply complete assigned tasks, but anticipates needs, creates systems, follows through, and helps bring order and efficiency to a fast-paced environment.

This is a hybrid role combining traditional executive assistance with personal and household administration. The ideal candidate is exceptionally organized, trustworthy, confident, solution-oriented, and comfortable working independently.

Executive Support

• Manage calendars, appointments, scheduling, and meeting logistics

• Maintain task lists, deadlines, reminders, and follow-up systems

• Coordinate travel, events, meetings, and other logistics

• Organize documents, records, and administrative information

• Assist with correspondence and routine follow-up

• Coordinate with staff, clients, vendors, and outside professionals

• Identify opportunities to streamline, automate, and improve recurring processes

• Help protect the Owner's time by prioritizing and organizing incoming requests

Personal & Household Administration

• Manage personal paperwork, mail, appointments, and administrative tasks

• Coordinate household vendors, services, maintenance, and scheduling

• Assist with family calendar coordination and school/activity logistics

• Manage returns, orders, reservations, and occasional errands

• Track important household deadlines, renewals, and recurring obligations

• Help create and maintain simple organizational systems for a busy household

This is not a housekeeping or childcare position.

The person who will thrive in this role is someone who:

• Is exceptionally organized and detail-oriented

• Takes initiative without requiring constant direction

• Has excellent follow-through and completes tasks from beginning to end

• Naturally anticipates needs and identifies problems before they become urgent

• Is comfortable managing multiple priorities simultaneously

• Communicates professionally and confidently

• Is technologically proficient and learns new systems quickly

• Exercises excellent judgment and discretion with confidential information

• Is comfortable working with a fast-paced entrepreneur and changing priorities

• Enjoys creating structure, processes, checklists, and systems

• Is comfortable respectfully holding an executive accountable when needed

• Approaches problems with a "I'll figure it out" mentality

Previous experience as an Executive Assistant, Personal Assistant, Office Manager, Household Manager, Project Coordinator, Operations Coordinator, or similar high-responsibility administrative role is strongly preferred.

Experience supporting an executive, entrepreneur, business owner, or high-demand household is a plus.

Exceptional organizational ability, judgment, initiative, and reliability are more important than having a specific degree.

This position will begin at approximately 25 hours per week.

The role is hybrid, with much of the administrative work able to be completed remotely and approximately two days per week requiring in-person availability in Lancaster County, depending on current needs.

Some flexibility in scheduling is important.

There is significant opportunity for this position to grow in hours, responsibility, and compensation for the right person.

$30–$35/hour, depending on past experience and qualifications.

Within the first 90 days, the successful candidate will have helped establish reliable systems for scheduling, paperwork, deadlines, household administration, follow-up, and recurring responsibilities.

The ultimate goal of this position is simple:

Reduce the number of administrative details the Owner needs to personally remember, manage, and follow up on.

I am looking for someone who eventually sees something that needs to be handled and can confidently say:

"I saw it. I handled it. It's done."

Please submit your résumé along with a brief introduction explaining why you believe you would excel in a role supporting a fast-paced entrepreneur across both business and personal responsibilities.

Please begin your message with the words GREEN NOTEBOOK so I know you have read the full position description.

Qualified candidates will be invited to participate in an initial interview and a brief practical assessment as part of the selection process.