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Medical Executive Assistant Jobs (NOW HIRING)

PCC Med

Executive Assistant

West Palm Beach, FL · On-site

Position Title Medical Executive Assistant Department Corporate Office Reports To Chief Executive Officer (CEO), President, and Executive Leadership Team Position Summary The Medical Executive ...

New

Serenity Healthcare, LLC

Executive Assistant

Lehi, UT · On-site

Lehi, Utah As an Executive Assistant at Serenity Healthcare, you will be a pivotal member of our team, providing comprehensive support to our medical executives. This role demands a high level of ...

MM International

Executive Assistant

Irving, TX · On-site

The Executive Assistant II serves as a liaison between the Executives, Medical Staff, Board members, major donors, associates, and the public, making independent decisions when appropriate and ...

Hire Solutions

Executive Assistant

Manhattan, NY · On-site

C-Suite Executive Assistant $70-120K Depending on experience Full-Time Position About Us Our ... The ideal candidate will have a strong background in medical billing, demonstrating efficiency and ...

Essen Medical Associates

Executive Assistant

Bronx, NY · On-site

$60K - $70K/yr

Whether you're a medical provider, administrator, or operations professional, there's a career here ... Job Summary The Executive Assistant will provide high-level administrative support to senior ...

Addison Group

Executive Assistant

Austin, TX · On-site

$100K/yr

Executive Assistant Location: Austin, TX (Hybrid) Job Type: Direct Hire Salary: Up to $100,000 ... Medical Insurance * Dental Insurance * 401(k) with Company Match * 3-4 Weeks PTO * Paid Holidays

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Medical Executive Assistant information

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$30K

$64.5K

$102.5K

How much do medical executive assistant jobs pay per year?

As of Aug 14, 2026, the average yearly pay for medical executive assistant in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

What does a medical executive assistant do at a hospital?

A medical executive assistant at a hospital provides administrative support to senior healthcare leaders, managing schedules, coordinating meetings, preparing reports, and handling correspondence. They often use electronic health records and office software, requiring strong organizational and communication skills to ensure smooth operations within the healthcare environment.

What is the difference between Medical Executive Assistant vs Medical Administrative Assistant?

AspectMedical Executive AssistantMedical Administrative Assistant
CredentialsTypically requires medical office experience, certification preferredUsually requires high school diploma or equivalent, certification optional
Work EnvironmentExecutive offices, hospitals, clinicsMedical offices, clinics, hospitals
Employer & IndustryHealthcare providers, hospitals, medical practicesMedical clinics, hospitals, healthcare facilities
Common TasksManaging schedules for executives, handling confidential info, coordinating meetingsScheduling appointments, billing, patient communication

The Medical Executive Assistant focuses on supporting healthcare executives with complex administrative tasks, often requiring specialized experience. In contrast, the Medical Administrative Assistant handles general administrative duties in medical settings. Both roles are essential in healthcare but differ in scope and responsibilities.

What is a medical executive assistant?

Medical Executive Assistants are specialized administrative professionals who support executives and senior leaders within healthcare organizations. Their responsibilities typically include managing schedules, preparing reports, coordinating meetings, handling confidential information, and liaising between medical staff and upper management. They may also assist with project management, regulatory compliance, and communication with patients or external partners. Medical Executive Assistants play a crucial role in ensuring smooth operations and organizational efficiency in healthcare settings.

What are the key skills and qualifications needed to thrive as a medical executive assistant?

To thrive as a Medical Executive Assistant, you need exceptional organizational skills, knowledge of medical terminology, and experience with administrative support, often supported by an associate's degree or specialized certification. Familiarity with electronic health records (EHR) systems, scheduling software, and office productivity tools is typically required. Outstanding communication, discretion, and multitasking abilities set top performers apart in managing sensitive information and demanding schedules. These competencies ensure efficient executive support, smooth office operations, and the safeguarding of confidential medical data.

How does a medical executive assistant typically collaborate with healthcare professionals and administrative teams?

Medical Executive Assistants play a vital role in bridging communication between executives, healthcare providers, and administrative staff. They often coordinate meetings, manage confidential correspondence, and facilitate the smooth flow of information across departments. This requires strong interpersonal skills, discretion, and the ability to prioritize tasks in a fast-paced environment. Collaborating closely with medical staff and administration ensures that the executive's schedule aligns with clinical priorities and organizational goals.
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What cities are hiring for Medical Executive Assistant jobs?

Cities with the most Medical Executive Assistant job openings:

Who are the top companies hiring for Medical Executive Assistant jobs?

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What states have the most Medical Executive Assistant jobs?

States with the most job openings for Medical Executive Assistant jobs include:

Medical Executive Assistant jobs near you
Infographic showing various Medical Executive Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $64,456 per year, or $31 per hour.

Medical Executive Assistant

HESS SPINE AND ORTHOPEDICS LLC

Nanuet, NY • On-site

$19.50/hr

Full-time

Re-posted 21 days ago

Job description

Job description

Job Title: MEDICAL EXECUTIVE ASSISTANT
Job Location: CLIFTON NJ
Job Type: Full-Time 
Job Summary: We are looking for a proactive, highly organized, and trustworthy Personal Assistant to support the administration of a busy medical practice. This role requires a dynamic individual who can handle a wide variety of administrative tasks, provide personalized assistance, and maintain the smooth operation of both personal and professional affairs for the practice owner. If you have strong communication skills, exceptional attention to detail, and the ability to multitask, we encourage you to apply.
The employee must be able to fill in the role of medical assistant and executive assistant. Must have medical experience and experience with direct patient care.
Key Responsibilities:

  • Executive Support:
  • Provide high-level administrative support to the practice CEO, including managing schedules, appointments, and meetings.
  • Coordinate travel arrangements, including booking flights, hotels, transportation, and preparing itineraries.
  • Prepare and organize materials and documents for meetings, presentations, and conferences.
  • Handle personal errands and tasks as needed (e.g., scheduling personal appointments, managing personal correspondence), mail etc
  • Calendar and Time Management:
  • Maintain and update the practice owner’s calendar, ensuring all personal and professional commitments are met on time.
  • Schedule and prioritize meetings, appointments, and events, ensuring the owner’s time is managed efficiently.
  • Proactively resolve scheduling conflicts and provide reminders for upcoming events or tasks.
  • Correspondence and Communication:
  • Screen and manage phone calls, emails, and other communications on behalf of the practice owner.
  • Draft, proofread, and send emails, letters, and other forms of correspondence.
  • Maintain confidential communication, both personal and business-related.
  • Office and Administrative Tasks:
  • Assist in managing medical practice-related administrative tasks.
  • Prepare, review, and file documents for the owner’s review, including financial reports and medical practice records.
  • Organize and maintain files, both digital and paper, to ensure important documents are accessible and well-organized.
  • Special Projects:
  • Assist with various ongoing projects, both for the practice and the practice owner’s personal business interests.
  • Research and compile information as needed for decision-making or business planning.
  • Assist with event planning, including practice-related events, conferences, or personal engagements.
  • Relationship Management:
  • Cultivate and maintain positive relationships with clients, staff, and other external parties.
  • Act as the point of contact between the practice owner, ceo and patients, vendors, contractors, and other stakeholders.
  • Help the practice owner navigate and prioritize interpersonal relationships for both business and personal interests.
  • Confidentiality and Discretion:
  • Maintain a high level of confidentiality and professionalism when handling sensitive information, both for the practice and personal matters.
  • Adhere to HIPAA regulations and other confidentiality guidelines when handling patient-related or practice-related documents.
  • Attend Marketing events to help educate patients and the community on our services
  • Fill in for medical assistants who call out
  • Attend clinic office hours with the physician, to perform medical assistant duties and also translate 
Qualifications:

  • High school diploma or equivalent; Associate’s degree or higher preferred.
  • MUST have 5 years of direct patient care experience with hands on experience. MUST have 5 years proven experience as a nurse assistant, medical assistant, or administrative assistant in a healthcare setting
  • MUST be bilingual 
  • MUST speak MEDICAL Spanish and be fluent in Spanish 
  • Proven experience as a personal assistant, medical assistant, nurse, executive assistant, or administrative assistant,  in a healthcare setting.
  • Strong organizational skills with the ability to prioritize tasks and meet deadlines.
  • Excellent written and verbal communication skills in both English and Spanish
  • Proficiency in Microsoft Office Suite, Google Workspace, and mandatory experience with medical management software (e.g., EHR systems).
  • Strong problem-solving abilities and a high level of initiative.
  • Exceptional interpersonal skills and the ability to work effectively with diverse individuals.
  • Ability to work independently and manage multiple tasks simultaneously.
  • MUST have 5 years Previous experience with medical terminology and direct patient care
Physical Requirements:

  • Ability to sit, stand, and walk for extended periods of time.
  • Ability to lift up to 15 lbs.
*
Job Types: Full-time, Part-time
Pay: $19.50 per hour
Expected hours: 40 per week
Schedule:
  • 8 hour shift
  • Monday to Friday
  • Weekends as needed
Education:
  • Associate (Preferred)
Experience:
  • Medical assistant: 5 years (Required)
Location:
  • Clifton, NJ 07012 (Preferred)
Ability to Commute:
  • Clifton, NJ 07012 (Required)
Ability to Relocate:
  • Clifton, NJ 07012: Relocate before starting work (Required)
Work Location: Hybrid remote in Clifton, NJ 07012