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Medical Executive Assistant Jobs (NOW HIRING)

Serenity Healthcare, LLC

Executive Assistant

Lehi, UT · On-site

Lehi, Utah As an Executive Assistant at Serenity Healthcare, you will be a pivotal member of our team, providing comprehensive support to our medical executives. This role demands a high level of ...

UMR

Senior Executive Assistant

Great Neck, NY · On-site

$20 - $36/hr

Serves as Executive Assistant to Optum Medical - Executive Team (CMO and COO) * Coordinates travel arrangements, new hire onboarding for executive leadership and other office management ...

MM International

Executive Assistant

Irving, TX · On-site

The Executive Assistant II serves as a liaison between the Executives, Medical Staff, Board members, major donors, associates, and the public, making independent decisions when appropriate and ...

Flourish Research

Executive Assistant

Los Angeles, CA · On-site

$38 - $50/hr

We are actively hiring a Medical Executive Assistant at our site in Century City, Los Angeles . This location was formerly operated as Valkyrie Clinical Trials , and we are proud to welcome the ...

Mercy Medical Center

Executive Assistant

Baltimore, MD · On-site

$48.59/hr

Summary Join our Team at Mercy Medical Center - Now Hiring a Sr. Executive Assistant! Mercy Medical Center is honored to be recognized by Newsweek as one of America's Most Trustworthy Companies for ...

Hire Solutions

Executive Assistant

Manhattan, NY · On-site

C-Suite Executive Assistant $70-120K Depending on experience Full-Time Position About Us Our ... The ideal candidate will have a strong background in medical billing, demonstrating efficiency and ...

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Medical Executive Assistant information

See salary details

$30K

$64.5K

$102.5K

How much do medical executive assistant jobs pay per year?

As of Jul 2, 2026, the average yearly pay for medical executive assistant in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

Is EA a dead-end job?

A Medical Executive Assistant is a role that can serve as a stepping stone to higher administrative or healthcare management positions. Career advancement often depends on experience, additional certifications, and skills such as medical terminology and electronic health record systems, making it a viable long-term career path rather than a dead-end job.

What is the highest paid medical assistant?

The highest paid medical assistants typically work in specialized settings such as outpatient care or with advanced certifications, earning salaries above the national average. However, salaries for medical assistants generally range from $30,000 to $45,000 annually, with top earners making over $50,000 in some regions or roles. Medical assistants do not usually reach the higher salary levels of other healthcare professionals but can increase earnings through experience, certification, and specialization.

What is the difference between Medical Executive Assistant vs Medical Administrative Assistant?

AspectMedical Executive AssistantMedical Administrative Assistant
CredentialsTypically requires medical office experience, certification preferredUsually requires high school diploma or equivalent, certification optional
Work EnvironmentExecutive offices, hospitals, clinicsMedical offices, clinics, hospitals
Employer & IndustryHealthcare providers, hospitals, medical practicesMedical clinics, hospitals, healthcare facilities
Common TasksManaging schedules for executives, handling confidential info, coordinating meetingsScheduling appointments, billing, patient communication

The Medical Executive Assistant focuses on supporting healthcare executives with complex administrative tasks, often requiring specialized experience. In contrast, the Medical Administrative Assistant handles general administrative duties in medical settings. Both roles are essential in healthcare but differ in scope and responsibilities.

What are Medical Executive Assistants?

Medical Executive Assistants are specialized administrative professionals who support executives and senior leaders within healthcare organizations. Their responsibilities typically include managing schedules, preparing reports, coordinating meetings, handling confidential information, and liaising between medical staff and upper management. They may also assist with project management, regulatory compliance, and communication with patients or external partners. Medical Executive Assistants play a crucial role in ensuring smooth operations and organizational efficiency in healthcare settings.

What does a medical executive assistant do?

A medical executive assistant provides administrative support to healthcare executives and physicians, managing schedules, coordinating meetings, handling correspondence, and maintaining medical records. They often use office software and may need knowledge of medical terminology and confidentiality protocols to perform their duties effectively.

What are the key skills and qualifications needed to thrive as a Medical Executive Assistant, and why are they important?

To thrive as a Medical Executive Assistant, you need exceptional organizational skills, knowledge of medical terminology, and experience with administrative support, often supported by an associate's degree or specialized certification. Familiarity with electronic health records (EHR) systems, scheduling software, and office productivity tools is typically required. Outstanding communication, discretion, and multitasking abilities set top performers apart in managing sensitive information and demanding schedules. These competencies ensure efficient executive support, smooth office operations, and the safeguarding of confidential medical data.

How does a Medical Executive Assistant typically collaborate with healthcare professionals and administrative teams?

Medical Executive Assistants play a vital role in bridging communication between executives, healthcare providers, and administrative staff. They often coordinate meetings, manage confidential correspondence, and facilitate the smooth flow of information across departments. This requires strong interpersonal skills, discretion, and the ability to prioritize tasks in a fast-paced environment. Collaborating closely with medical staff and administration ensures that the executive's schedule aligns with clinical priorities and organizational goals.

How to become a medical executive assistant?

To become a medical executive assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Many employers prefer candidates with postsecondary education or certification in medical assisting or healthcare administration, and proficiency in office software and medical terminology is beneficial.
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Medical Executive Assistant jobs near you

Medical Executive Assistant

HESS SPINE AND ORTHOPEDICS LLC

Clifton, NJ • On-site

$19.50/hr

Full-time

Posted 7 days ago

Job description

Job description


Job Title: MEDICAL EXECUTIVE ASSISTANT
Job Location: CLIFTON NJ
Job Type: Full-Time 
Job Summary: We are looking for a proactive, highly organized, and trustworthy Personal Assistant to support the administration of a busy medical practice. This role requires a dynamic individual who can handle a wide variety of administrative tasks, provide personalized assistance, and maintain the smooth operation of both personal and professional affairs for the practice owner. If you have strong communication skills, exceptional attention to detail, and the ability to multitask, we encourage you to apply.
The employee must be able to fill in the role of medical assistant and executive assistant. Must have medical experience and experience with direct patient care.
Key Responsibilities:

  • Executive Support:
  • Provide high-level administrative support to the practice CEO, including managing schedules, appointments, and meetings.
  • Coordinate travel arrangements, including booking flights, hotels, transportation, and preparing itineraries.
  • Prepare and organize materials and documents for meetings, presentations, and conferences.
  • Handle personal errands and tasks as needed (e.g., scheduling personal appointments, managing personal correspondence), mail etc
  • Calendar and Time Management:
  • Maintain and update the practice owner’s calendar, ensuring all personal and professional commitments are met on time.
  • Schedule and prioritize meetings, appointments, and events, ensuring the owner’s time is managed efficiently.
  • Proactively resolve scheduling conflicts and provide reminders for upcoming events or tasks.
  • Correspondence and Communication:
  • Screen and manage phone calls, emails, and other communications on behalf of the practice owner.
  • Draft, proofread, and send emails, letters, and other forms of correspondence.
  • Maintain confidential communication, both personal and business-related.
  • Office and Administrative Tasks:
  • Assist in managing medical practice-related administrative tasks.
  • Prepare, review, and file documents for the owner’s review, including financial reports and medical practice records.
  • Organize and maintain files, both digital and paper, to ensure important documents are accessible and well-organized.
  • Special Projects:
  • Assist with various ongoing projects, both for the practice and the practice owner’s personal business interests.
  • Research and compile information as needed for decision-making or business planning.
  • Assist with event planning, including practice-related events, conferences, or personal engagements.
  • Relationship Management:
  • Cultivate and maintain positive relationships with clients, staff, and other external parties.
  • Act as the point of contact between the practice owner, ceo and patients, vendors, contractors, and other stakeholders.
  • Help the practice owner navigate and prioritize interpersonal relationships for both business and personal interests.
  • Confidentiality and Discretion:
  • Maintain a high level of confidentiality and professionalism when handling sensitive information, both for the practice and personal matters.
  • Adhere to HIPAA regulations and other confidentiality guidelines when handling patient-related or practice-related documents.
  • Attend Marketing events to help educate patients and the community on our services
  • Fill in for medical assistants who call out
  • Attend clinic office hours with the physician, to perform medical assistant duties and also translate 
Qualifications:

  • High school diploma or equivalent; Associate’s degree or higher preferred.
  • MUST have 5 years of direct patient care experience with hands on experience. MUST have 5 years proven experience as a nurse assistant, medical assistant, or administrative assistant in a healthcare setting
  • MUST be bilingual 
  • MUST speak MEDICAL Spanish and be fluent in Spanish 
  • Proven experience as a personal assistant, medical assistant, nurse, executive assistant, or administrative assistant,  in a healthcare setting.
  • Strong organizational skills with the ability to prioritize tasks and meet deadlines.
  • Excellent written and verbal communication skills in both English and Spanish
  • Proficiency in Microsoft Office Suite, Google Workspace, and mandatory experience with medical management software (e.g., EHR systems).
  • Strong problem-solving abilities and a high level of initiative.
  • Exceptional interpersonal skills and the ability to work effectively with diverse individuals.
  • Ability to work independently and manage multiple tasks simultaneously.
  • MUST have 5 years Previous experience with medical terminology and direct patient care
Physical Requirements:

  • Ability to sit, stand, and walk for extended periods of time.
  • Ability to lift up to 15 lbs.
*
Job Types: Full-time, Part-time
Pay: $19.50 per hour
Expected hours: 40 per week
Schedule:
  • 8 hour shift
  • Monday to Friday
  • Weekends as needed
Education:
  • Associate (Preferred)
Experience:
  • Medical assistant: 5 years (Required)
Location:
  • Clifton, NJ 07012 (Preferred)
Ability to Commute:
  • Clifton, NJ 07012 (Required)
Ability to Relocate:
  • Clifton, NJ 07012: Relocate before starting work (Required)
Work Location: Hybrid remote in Clifton, NJ 07012