Materials Management Assistant Jobs in Madison, WI

About Site

Catalent's Madison, Wisconsin site is a stateoftheart biologics development and manufacturing facility supporting customers from research through early and midstage clinical production. Located at 726 Heartland Trail in Madison, the approximately 102,700squarefoot GMP facility specializes in mammalian cell line engineering, drug substance biomanufacturing, and biopharmaceutical development, utilizing flexible singleuse systems to enable rapid scaleup and customization. The site is home to Catalent's proprietary GPEx and GPEx Lightning technologies, which are used to generate highyielding mammalian cell lines for biologic therapies, and supports production scales ranging from 50 to 4,000 liters for clinical manufacturing. Following a $45 million expansion announced in 2025, the Madison site has significantly increased capacity, added new equipment, and created approximately 200 highly skilled biohealth jobs, further strengthening its role within Catalent's global biologics network and Wisconsin's growing life sciences ecosystem.

Position Summary

We have an opportunity for a Specialist II - Materials Management to join our team. This role supports critical materials management functions, including inventory control, shipping, and warehouse operations, to ensure smooth and compliant processes. You will work in a dynamic environment, collaborating with cross-functional teams to maintain accuracy and efficiency. This position offers the chance to contribute to a growing organization dedicated to improving patient outcomes.

Shift: Friday - Sunday, 7 am - 7pm
Location: Madison, WI
100% Onsite

The Role

• Support TrackWise projects assigned to Materials Management, including immediate actions, impact/risk assessments, investigations, and root cause analysis.

• Manage material replenishment activities, including lab replenishment reports, inventory control, and material picking, stocking, verification, identification, and delivery using FEFO principles.

• Support warehouse and facility operations, including freezer/cooler preventive maintenance activities and column crating processes as required.

• Process material requests and purchase orders, including Uline requests, while communicating, maintaining, and resolving PO-related issues in a timely manner.

• Accurately pick, pack, ship, and document customer orders to meet fulfillment requirements and ensure inventory accuracy.

• Provide cross-functional support across Materials Management by leveraging cross-training to assist in other operational areas as needed.

• Mentor, train, and support new Materials Management team members and Level I employees to promote knowledge transfer and team development.

• Perform other duties as assigned.

The Candidate

Minimum Requirements

• High school diploma or equivalent

• 2-3 years of relevant work experience in a warehouse environment

• Frequently performs activities such as sitting, standing, walking, computer work, reading, writing, and communication, with occasional bending, kneeling, crouching, carrying, and grasping; regularly lifts or moves up to 10 lbs and occasionally up to 50 lbs.

Preferred Skills & Background

• Ability to obtain and maintain a valid driver's license and operate company transport vehicle as requested

• Prior experience operating warehouse equipment (handheld scanners, forklifts, pallet jacks, etc.)

• Microsoft Excel, Word, Outlook, and Teams experience required

• Effective communication skills

• Ability to work effectively in a team environment

• Proven ability to multi-task and demonstrate diplomatic skills

• Strong attention-to-detail necessary in a cGMP environment

Why You Should Join Catalent

• Defined career path and annual performance review and feedback process

• Diverse, inclusive culture

• Potential for career growth on an expanding team within an organization dedicated to preserving and bettering lives

• Competitive paid time off + 8 paid holidays

• Community engagement and green initiatives

• Medical, dental and vision benefits effective day one of employment

• Tuition Reimbursement

Catalent offers rewarding opportunities to further your career! Join the global drug development and delivery leader and help us bring over 7,000 life-saving and life-enhancing products to patients around the world. Catalent is an exciting and growing international company where employees work directly with pharma, biopharma and consumer health companies of all sizes to advance new medicines from early development to clinical trials and to the market. Catalent produces more than 70 billion doses per year, and each one will be used by someone who is counting on us. Join us in making a difference.

personal initiative. dynamic pace. meaningful work.

Visit Catalent Careers to explore career opportunities.

Catalent is an Equal Opportunity Employer, including disability and veterans.

If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email, and confirming your request for an accommodation and include the job number, title and location to DisabilityAccommodations@catalent.com. This option is reserved for individuals who require accommodation due to a disability. Information received will be processed by a U.S. Catalent employee and then routed to a local recruiter who will provide assistance to ensure appropriate consideration in the application or hiring process.

Notice to Agency and Search Firm Representatives: Catalent Pharma Solutions (Catalent) is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Catalent employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Catalent. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.

Important Security Notice to U.S. Job Seekers:

Catalent NEVER asks candidates to provide any type of payment, bank details, photocopies of identification, social security number or other highly sensitive personal information during the offer process, and we NEVER do so via email or social media. If you receive any such request, DO NOT respond- it is a fraudulent request. Please forward such requests to spam@catalent.com for us to investigate with local authorities.

California Job Seekers can find our California Job Applicant Notice HERE.