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Job Title:

Office Manager

Job Requisition ID:

JR0000000051

Number of Openings:

0

Shift:

Not Applicable (United States of America)

Compensation Details:

38,480

Job Description:

This position will be assigned to the Polygraph Unit located in Decatur, Georgia.

This is a sensitive government position.

DUTIES AND RESPONSIBILITIES:
Under general supervision in a non-sworn position, performs administrative and investigative support duties for the Polygraph Unit in Decatur, Georgia. Administrative duties include maintaining all administrative office files, case management system, serving as records management coordinator for the work unit, asset inventory, leave grid/timekeeping and generating correspondence and reports. Incumbent will open and close the office at the designated established times. In addition, the incumbent performs a variety of purchasing functions that includes ordering supplies, invoice preparation, and processing payments utilizing the Agency's financial system. In addition, the incumbent will be responsible for properly invoicing each of the external public safety agencies for polygraph examinations conducted by the agency. Investigative support duties includeappointment scheduling/setting of polygraph examinations for internal and external customers.
ESSENTIAL JOB FUNCTIONS:

• Open and close office daily during normal business hours.
• Administer day-to-day office operations.
• Process invoices and payments for internal and external customers.
• Perform typing and data entry for office staff.
• Maintain leave grid/timekeeping for staff.
• Utilize case management system.
• Operating office equipment to include but not limited to computers, copier, fax machines, scanners, answering telephone, and filing.
• Manage the office purchasing card, including purchasing supplies, maintaining accurate records of transactions, receipts and adhering to purchasing card policies and procedures.
• Involves sedentary work mainly.

PHYSICAL REQUIREMENTS:

The incumbent will occasionally be required to stand; walk; reach with hands and arms; stoop and kneel.Occasionally light lifting/or moving boxes or supplies may be required.

WORK ENVIRONMENT:

This position requires the incumbent to work in an office setting which includesshared office space with other administrative professionals.

NOTE: This position may require some travel and operating a state vehicle. A valid Georgia driver's license is required.PREFERRED QUALIFICATIONS:Associate's degree from an accredited collegeANDOne year of related experience.
OR
Three years of related experience.

• Due to the volume of applications we receive, we are unable to provide information on application status by phone or by e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Applicants who are not selected for an interview will not receive notification.
• The GBI follows the Federal statute regarding drug use and is a drug-free workplace. Although some locations (domestic and foreign) have legalized recreational drug use, applicants who use or have used drugs or controlled substances will be subject to disqualification from employment with the GBI.
• Marijuana Usage - Candidates that have used marijuana or cannabis in any form (natural or synthetic) and in any location (domestic or foreign) within (1) year preceding the date of application, will be disqualified.
• Other Drugs - Candidates that have used any dugs other than marijuana, within10 years preceding the date of application, will be disqualified.
• Applicants must present a professional image during all phases of the GBI hiring process, to include when interviewing, either in-person or virtually.The attire and appearance of applicants interviewing must be what is generally accepted as both professional and appropriate for a business work environment.
• Foreign Education:Applicants who have completed part or all of their education outside the U.S. must have their foreign education evaluated by an accredited organization to ensure that the foreign education is equivalent to education received in accredited educational institutions in the U.S.This evaluation must be a course-by-course evaluation that includes each completed course/subject and the U.S. credit equivalent.Applicants must submit (2) copies of the credential evaluations to the address noted above by the deadline.For a listing of services that can perform this evaluation, see the National Association of Credential Evaluation Services website athttps://naces.org/members/.
• The GBI is internationally accredited by the Commission on Accreditation for Law Enforcement Agencies (CALEA) and the National Association of Medical Examiners (NAME).
• Due to budget constraints, the GBI is unable to sponsor or take over sponsorship of an employment visa.
• Please contact GBI Office of Human Resources at 404-270-8335 orhumanresources@gbi.ga.govif reasonable accommodation is needed in the application and/or interview process.

Minimum Qualifications:

Associate's degree from an accredited college or university OR Two years of related experience.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.