The Call Center Operations Supervisor is responsible for leading and supporting a team of customer service representatives (CSRs) and team leads to ensure efficient, high-quality service delivery. This role oversees daily operations, monitors performance, provides coaching and development, resolves escalations, and implements strategies to achieve business objectives while maintaining excellent service standards.
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Essential Duties and Responsibilities
Performance & Operations Management
· Monitor daily call center operations to ensure efficiency, quality, and compliance with policies and procedures.
· Track and report key performance indicators (KPIs) such as response time, resolution rate, customer satisfaction, and productivity.
· Ensure the team meets or exceeds performance goals.
· Review and address error emails from other departments, ensuring corrections and proper coaching are completed.
· Make real-time operational adjustments as needed (e.g., reskilling agents, adjusting lunch schedules during peak call times).
· Support continuous improvement initiatives to optimize performance and maintain service excellence.
· Oversee attendance tracking, overtime management, and payroll processing for the call center.
· Monitor FTE counts and support workforce planning efforts.
Customer Experience & Escalations
· Address escalated member issues or complaints promptly, ensuring timely resolution and satisfaction.
· Complete monthly member surveys for each line of business. 10 surveys per campaign.
· Provide member impact statements
Supervisor Calls
· Any time a caller requests to speak with a supervisor, a supervisor must immediately take the call or ensure a callback is made within one hour of the request.
· Document all supervisor callbacks accurately, including resolution details and any necessary follow-up actions.
· Maintain professionalism, empathy, and adherence to company policy during all supervisor-level interactions.
People Management & Coaching
· Conduct regular one-on-one meetings with agents to build rapport, discuss goals, and provide feedback.
· Support and collaborate with team leads to ensure consistent communication, performance management, and accountability.
· Participate in recruiting, interviewing, and onboarding new CSRs.
· Partner with HR to review resumes, conduct pre-screens, and schedule interviews.
· Support retention efforts and employee engagement initiatives.
Reporting & Analytics
· Prepare and present operational and performance reports to senior leadership.
· Analyze trends to identify opportunities for process improvements and training needs.
Minimum Qualifications
- High school diploma or GED required; associate's degree in Business, Healthcare Administration, or a related field preferred.
- Minimum of three (3) years of experience in a customer service or call center environment.
- Minimum of one (1) year of supervisory, team lead, or leadership experience.
- Experience coaching employees, monitoring performance metrics, and providing performance feedback.
- Strong understanding of call center operations, customer service principles, and performance management.
- Experience using call center software, Microsoft Office Suite (Word, Excel, Outlook), and workforce management or scheduling systems.
- Ability to analyze reports, identify trends, and implement process improvements.
- Strong written and verbal communication skills with the ability to professionally handle escalated customer concerns.
- Demonstrated organizational skills with the ability to manage multiple priorities in a fast-paced environment.
- Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
- Must be able to successfully pass all required background screenings.