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Institutional Giving & Donor Communications Manager
Department: Development
Employment Type: Full Time
Location: Remote (US)
Compensation: $75,000 - $90,000 / year
Description
We're looking for a talented writer and grants professional who can translate HMI's programmatic impact into compelling narratives that move donors. This role sits at the intersection of institutional fundraising and donor stewardship - owning the full lifecycle of grant writing, compliance, and deadline management while producing the personalized impact communications that our CDO and Director of Development use to steward major individual and institutional funders.
The materials you produce directly support approximately a portfolio of approximately $2M in institutional fundraising and major donors. Your writing will be the voice that foundations, Federations, and individual donors hear when they engage with HMI's impact.
Key Responsibilities
Grant Writing & Institutional Giving (45%)

• Draft grant applications, proposals, and letters of inquiry - gathering data, impact stories, testimonials, and city-specific information from across the organization to build compelling, accurate narratives
• Own funder reporting and compliance: draft reports, secure deliverables and budgets, maintain documentation, and ensure everything is tracked in Salesforce
• Manage the master grants calendar for your portfolio: submission timelines, complete grant packages, and cover communications for the CDO and Director of Development to send
• Organize and integrate new awards into internal systems, ensuring program staff are aligned on deliverables and expectations

Donor Impact Communications (40%)

• Research, write, and produce personalized stewardship communications - trip updates, program spotlights, impact stories with photos and quotes - for the CDO and Director of Development to send to their donor portfolios
• Lead the research, writing, and production of the annual impact report in collaboration with the CDO and Marketing & Communications
• In partnership with Marketing & Communications, build and maintain a content gathering system - collecting photos, quotes, testimonials, and program updates from staff in the field so communications are consistently rich, specific, and timely

Cross-Functional Collaboration (15%)

• Work across Development, Program, Operations, and Marketing teams to proactively gather the impact data, stories, budgets, and financial information that fuel both grant narratives and donor communications
• Support fundraising campaign data needs, including list pulls and post-campaign analysis in coordination with Marketing & Communications

About You
Who You Are
You're a writer first - someone who can shift seamlessly from a formal grant narrative to a warm, personalized donor update without losing the thread of impact that runs through both. You don't wait for information to come to you; you go looking for the story, not just the data. You own your deadlines like they're non-negotiable (because in grant writing, they are), and you take genuine satisfaction in turning complex programmatic work into language that moves people to invest.
What We Require

• Grant writing: 3+ years writing and managing institutional grants in a nonprofit context, with a track record of successful submissions across foundations and/or federated funders
• Full grant lifecycle management: independently managed submission timelines, compliance documentation, funder reporting, and grant implementation
• Donor or impact communications: experience writing donor-facing communications, impact reports, or similar materials that translate programmatic work into compelling philanthropic narratives
• Cross-functional collaboration: experience working across teams to gather data, stories, and financial information under deadline pressure
• Bachelor's degree required

What Would Make You Exceptional

• Jewish communal sector familiarity - understanding of the Jewish philanthropic landscape and Federation funding structures
• Salesforce or comparable CRM experience - tracking grants, deadlines, and documentation
• Experience contributing to or leading production of an annual impact or donor report
• AI fluency - open to using AI as a tool for research, drafting, and workflow management

How to Apply
Please submit your resume and a cover letter that includes a brief writing sample or link to a grant narrative, impact report, or donor communication you've produced. Applications without a writing sample will not be considered.
Benefits

• Competitive salary commensurate with experience
• Comprehensive benefits package including health, dental, and vision
• Flexible PTO policy
• Remote-first work environment
• The opportunity to support meaningful work that strengthens Jewish identity, community, and connection to Israel for thousands of couples