Manager In Client Accounting Services Jobs in Rhode Island

Job Description: ACCOUNTING MANAGER JOB DESCRIPTION SUMMARY The Accounting Manager plays a key leadership role in overseeing the day-to-day financial operations of a dynamic, multi-entity renewable energy and construction organization. This position is responsible for ensuring accurate financial reporting, strong internal controls, and effective management of project-level and corporate accounting functions. The ideal candidate brings deep experience in project/job cost accounting, multi-entity structures, and construction-related compliance such as lien waivers and certified payroll. This role supervises a team and works closely with project managers, operations, legal, and executive leadership to support financial transparency, regulatory compliance, and the growth of the company’s renewable energy portfolio. ________________________________________ Key Responsibilities Overview • General Ledger Oversight: Supervise month-end and year-end close processes, journal entries, and account reconciliations to ensure timely and accurate financial reporting. • Treasury & Cash Management – Direct company-wide treasury strategy, cash utilization, cash flow forecasting, intercompany funding plans, and banking relationships for 65+ entities. • Project & Job Cost Accounting: Manage all aspects of job cost accounting, including job setup, budget alignment, WIP schedule preparation, cost tracking, revenue recognition, and margin analysis. • Construction Draw Management – Oversee and approve all construction draws, from simple progress billings to complex draws involving multiple funding sources, retainage, and compliance requirements. Coordinate with project management, lenders, and stakeholders to ensure accuracy, timeliness, and full documentation. • Accounts Payable Supervision: Oversee full-cycle AP, including vendor onboarding, invoice coding/approval workflows, lien waiver management, and subcontractor compliance. • Financial Reporting: Prepare and review internal financial statements, variance analyses, and management reports; assist with consolidated reporting for over 65 legal entities. • Entity & Intercompany Management: Ensure proper intercompany reconciliations and allocations across entities, including eliminations and intercompany billing processes. • Account Reconciliations: Lead the preparation and review of all balance sheet reconciliations with complete supporting documentation, resolving discrepancies proactively. • SOP Ownership – Oversee and approve all accounting SOPs (treasury, AP, job cost, month-end, financial reporting), ensuring they are current, compliant, and reflect industry best practices. Lead annual SOP reviews, cross-team training, and implementation of process improvements. • Tax Compliance: Coordinate the collection, preparation, and submission of data required for sales and use tax filings, corporate and partnership tax returns, and entity-level compliance in coordination with external tax advisors. • Internal Controls & Process Improvement: Identify and implement process efficiencies and control enhancements across core accounting functions. • Audit Support: Coordinate audit requests, schedules, and documentation for external auditors and internal stakeholders. • Team Leadership: Provide daily guidance, training, and performance feedback to staff; contribute to team development and succession planning. MAIN RESPONSIBILITIES General Accounting & Financial Oversight • Month-End and Year-End Close - Lead and coordinate the month-end and year-end closing processes, ensuring timely posting of journal entries, accruals, and adjustments for accurate financial reporting. • Account Reconciliations - Oversee balance sheet and key account reconciliations (e.g., cash, AP, AR, job costs, intercompany), ensuring accuracy, completeness, and resolution of variances. • Job Cost Integration - Ensure proper integration between job cost data and the GL; confirm that all job-related costs (labor, materials, subcontractors, overhead) are accurately posted to appropriate cost codes and GL accounts. • Intercompany Transactions - Manage and reconcile intercompany transactions across multiple legal entities or project joint ventures, including eliminations and proper allocations. • Journal Entry Oversight - Review and approve recurring and non-routine journal entries (e.g., payroll, depreciation, revenue recognition, cost reallocations), ensuring proper support and compliance with accounting standards. • Compliance & Controls - Maintain internal control procedures related to GL activity and ensure compliance with GAAP and company policies, support audit and tax requirements with accurate GL documentation. • Reporting Support - Ensure the GL supports accurate and timely financial and management reporting, including project P&Ls, entity-level statements, and consolidated reports. Project & Job Cost Accounting • Project Setup & Budget Integration - Oversee setup of new jobs in the accounting/project management system, ensuring accurate configuration of cost codes, budgets, billing terms, and retention. Align job structure with reporting and compliance requirements. • Cost Tracking & Analysis - Monitor all direct and indirect job costs, including labor, materials, subcontractor payments, equipment usage, and overhead allocations. Ensure costs are posted to appropriate jobs, cost codes, and phases. • Revenue Recognition & WIP Schedules - Prepare and maintain monthly Work-in-Progress (WIP) schedules for all active projects. o Calculate percentage of completion using actual costs vs. budget or earned revenue methods. o Identify over/under billings and make adjusting journal entries as needed. o Coordinate with project managers to validate forecasts, contract values, and change orders. o Analyze project profitability and flag margin erosion or cost overruns. • Change Order Tracking - Ensure approved change orders are reflected in budgets and billing schedules. Work closely with project teams to monitor pending or disputed changes that may impact financial reporting. • Project Reporting & Forecasting - Provide timely, job-level financial reporting to project managers, senior leadership, and external stakeholders. Support project forecasting and cash flow analysis based on job performance. • Audit & Compliance Support - Maintain audit-ready documentation for job costs, budget adjustments, and WIP schedules. Support both internal and external audits by providing detailed job cost reports and reconciliations. • System & Process Oversight - Ensure job cost data flows accurately between field/project management tools and the general ledger. Optimize cost tracking processes to improve accuracy, timeliness, and financial visibility. Job Setup & Maintenance • Oversee the initial setup of new jobs/projects in the accounting and ERP systems (e.g., Sage 300, Viewpoint, Foundation, NetSuite), ensuring proper job number assignment, cost codes, work classifications, and contract terms. • Collaborate with project managers, estimators, and operations to obtain key details such as contract value, billing terms, retention, budget breakdowns, and funding sources. • Ensure proper classification for public vs. private jobs, union vs. non-union labor, and prevailing wage requirements. • Establish budget and cost code structures aligned with the project scope and reporting needs. • Ensure proper linking of the job to general ledger accounts, customer accounts, and subcontractor/vendor profiles. • Maintain job-related documentation including contracts, change orders, and compliance certificates in the system. • Monitor and update job data throughout the life cycle to reflect change orders, budget revisions, or revised billing terms. Construction Draws & Job Billing • Oversee preparation and submission of monthly construction draw packages in coordination with project managers and field teams. • Ensure accuracy and completeness of draw documentation including pay applications, subcontractor pay requests, lien releases, insurance certificates, and change orders. • Manage deadlines to meet lender, customer, or internal funding schedules and proactively resolve any compliance or documentation issues. • Maintain tracking of draw submissions, approvals, and receipts of funding. • Review and approve billings prior to submission to owners, banks, or general contractors, ensuring alignment with contract terms and percent completion. • Support more complex billing structures such as multi-phase jobs, joint ventures, and jobs with multiple funding sources. Accounts Payable Oversight • Vendor Onboarding & Compliance: Oversee the setup and verification of vendors and subcontractors, ensuring collection of W-9s, certificates of insurance, contracts, and banking details. Ensure all vendors meet compliance requirements before payment. • Invoice Review & Coding: Ensure timely and accurate processing of vendor invoices, with correct job, cost code, and phase coding. Monitor contract terms, tax treatment, and retention requirements. • Lien Waivers & Releases: Manage the tracking and collection of conditional and unconditional lien waivers tied to payment schedules. Ensure lien releases are compliant and received before disbursing payments. • Retainage & Payment Oversight: Track retainage held on subcontractor invoices and coordinate timely release upon fulfillment of contract terms and documentation requirements. • Payment Processing & Controls: Lead weekly payment runs, prioritize payments based on terms and compliance status, and coordinate with leadership to support cash flow management. • 1099 & Year-End Reporting: Ensure proper vendor classification and support the issuance of accurate 1099s and other compliance filings. • Process Improvement: Continuously evaluate and improve AP workflows, controls, and system usage for greater efficiency and audit readiness. • Review and approve AP transactions to ensure accuracy, proper coding, and compliance with project and contract terms. • Support timely billing and collections for construction draws, progress payments, and milestone invoicing. Financial Reporting • Prepare and review timely financial reports for 65+ legal entities for management and investors, including P&L by entity/project, cash flow, and balance sheets. • Support multi-entity consolidations, including intercompany eliminations and equity roll-ups across complex ownership structures. • Work closely with the Controller/CFO to deliver reporting that aligns with leadership, lender, investor, and board requirements. • Produce detailed financial reports at the project/job level, tracking budget vs. actuals, committed costs, margins and change order impact. • Collaborate with peers to support cash planning, draw timing and funding needs. • Assist with external audits, tax preparation, and lender/investor reporting. • Continuously improve reporting accuracy, speed, and accessibility through process automation and system enhancements. Tax Compliance • Sales & Use Tax: Ensure accurate and timely filing of multi-jurisdictional sales and use tax returns; manage exemption certificates, nexus compliance, and taxability of labor/materials across project locations. • Corporate & Partnership Tax Support: Support annual tax return preparation for corporate and partnership entities; compile and review trial balances, fixed asset data, intercompany activity, and supporting schedules for outside tax advisors. • Tax Recordkeeping & Documentation: Maintain thorough tax records, respond to notices, and coordinate with external tax consultants and legal advisors as needed. • Entity Compliance: Monitor and ensure compliance with state-level registration and reporting requirements for all legal entities. Entity & Intercompany Management • Entity Management & Oversight o Manage the day-to-day accounting for a large and growing portfolio of legal entities, including holding companies, operating entities, development entities, and joint ventures. o Ensure each entity is properly set up in the accounting system with accurate tax ID, ownership structure, reporting classifications, and chart of accounts alignment. o Monitor compliance with entity-specific requirements such as tax filings, state registrations, bank accounts, and insurance coverage. • Intercompany Transactions & Reconciliations o Oversee intercompany transactions including cost allocations, shared services, loans, capital contributions, and management fees. o Ensure intercompany billings are properly invoiced, recorded, and reconciled across all related entities each month. o Reconcile intercompany balances monthly to ensure both sides of the transaction are recorded correctly and in sync. • Consolidations & Eliminations o Support consolidated financial reporting by preparing intercompany elimination entries and rolling up entity-level results. o Ensure consistency in account usage and financial treatment across entities to enable accurate and efficient consolidations. o Work closely with the Controller and CFO on consolidated cash flow, income statement, and balance sheet reporting. • New Entity Onboarding o Collaborate with legal, development, and finance teams to onboard new entities as projects launch or expand. o Set up GL structures, job costing, bank integrations, and intercompany tracking for each new entity. o Ensure proper tax and financial reporting setup from day one. • Audit & Compliance Readiness o Maintain clear documentation for intercompany agreements, ownership structures, and financial relationships. o Support annual audit processes by preparing entity-specific financials, reconciliations, and supporting schedules. o Ensure compliance with internal controls and GAAP across all entities. • Process & System Optimization o Recommend and help implement system improvements (e.g., multi-entity ERP capabilities, automation of intercompany allocations). o Standardize processes for consistency across all entities while maintaining flexibility for project- or entity-specific needs. Treasury Management • Direct company-wide treasury strategy for optimal cash utilization across 65+ entities. • Approve cash flow forecasts, large disbursements, and intercompany funding plans. • Manage relationships with financial institutions, negotiating treasury service terms. • Oversee debt covenant compliance and reporting. • Ensure strong internal controls over all treasury processes. SOP Ownership & Responsibilities • Oversee and approve all accounting SOPs across functional areas (treasury, AP, job cost, month-end, reporting). • Ensure SOPs