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Manager Conference Program information

What is a manager conference program?

Manager Conference Programs are professionals responsible for planning, organizing, and executing conferences, seminars, and similar events. They oversee all aspects of the event, including program development, speaker coordination, logistics, budgeting, and marketing. Their goal is to ensure the conference runs smoothly and meets its objectives, whether for education, networking, or business purposes. These managers work closely with stakeholders, vendors, and attendees to deliver a successful event experience.

What are the key skills and qualifications needed to thrive as a manager conference program?

To thrive as a Manager Conference Program, you need expertise in event planning, project management, and strong organizational skills, typically backed by a bachelor's degree in business, communications, or a related field. Familiarity with event management software, CRM platforms, and virtual conferencing tools is often required, and certifications like CMP (Certified Meeting Professional) are advantageous. Excellent communication, problem-solving, and leadership abilities help manage teams and engage stakeholders effectively. These skills ensure seamless conference execution, attendee satisfaction, and the achievement of organizational goals.

How does a manager conference program collaborate with speakers and stakeholders to ensure a successful event agenda?

A Manager Conference Program works closely with speakers, sponsors, and internal teams to curate and finalize the event agenda. This involves coordinating speaker invitations, managing communication, and aligning session topics with the conference’s strategic goals. Regular meetings and clear timelines help ensure all stakeholders are informed and engaged throughout the planning process. Effective collaboration is key to balancing diverse interests and creating a well-rounded program that delivers value to attendees.

What is the difference between Manager Conference Program vs Event Coordinator?

AspectManager Conference ProgramEvent Coordinator
CredentialsTypically requires experience in conference planning, project management, and sometimes certifications like CMP (Certified Meeting Professional)Requires skills in event planning, organization, and often certifications like CSEP (Certified Special Events Professional)
Work EnvironmentWorks mainly in corporate or organizational settings, managing large-scale conferences and programsWorks in diverse settings, coordinating various types of events including conferences, meetings, and social events
Employer & Industry UsageCommonly employed by corporations, associations, and institutions for large conference planningEmployed by event planning companies, corporations, and nonprofits for event execution

The Manager Conference Program focuses on overseeing the planning and execution of large conferences within organizations, requiring strategic management skills. In contrast, the Event Coordinator handles the logistics and coordination of various events, including smaller or different types of gatherings. While both roles require strong organizational skills and certifications, the Manager Conference Program typically involves higher-level planning and program management responsibilities.

What cities in Illinois are hiring for Manager Conference Program jobs?

Cities in Illinois with the most Manager Conference Program job openings:

Manager Conference Program jobs near you

IS Team Lead (AMC Conference Center)

Chicago, IL • On-site

Northwestern Memorial Healthcare
Health Care and Social Assistance • 10K+ employees
Learn more about Northwestern Memorial Healthcareexternal

Full-time

Retirement

This job post has expired 2 days ago. Applications are no longer accepted.

Northwestern Medicine rating

7.8

Company rating: 7.8 out of 10

Based on 398 frontline employees who took The Breakroom Quiz

Job description

Company Description
At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better health care, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, our goal is to take care of our employees. Ready to join our quest for better?
Job Description
The IS Team Lead, AMC Conference Center, reflects the mission, vision, and values of NM, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.
The IS Team Lead will provide guidance and coordinate the activities of cross functional operational support and project teams, ranging from 3 to 10 individuals. Teams generally consist of Information Services analysts, operations department experts, and vendor/contractor specialists. The Information Services Team Lead manages the selection, installation, configuration, conversion, implementation and support of systems. These systems, both hardware and software, must be selected, configured and implemented in accordance with NMH accepted technical and application standards and follow NMH policies for capital and operating expense allocation. Implemented systems will effectively support the business requirements of the targeted user community.
Northwestern Medicine Information Services drives innovative, high-value solutions to transform health care.
We are committed to supporting the relentless pursuit of better medicine by providing exceptional service to our patients and guests as well as internal clients across the organization. To ensure excellence, our team goes to extraordinary lengths to ensure that our systems work together seamlessly.
Northwestern Medicine understands that technology plays an integral role in shaping the future of health care. Information Services strategically supports the organization by:
  • Leveraging AI, automation and rollout of advanced cyber controls that support digital transformation strategies
  • Implementing advanced technologies in clinical and administrative areas
  • Furthering development of the end user support model to help enhance modern infrastructure

Responsibilities:
  • Act as the lead audiovisual expert for the AMC Conference Center collaborating between the technical and coordinator teams and the client, overseeing all technical aspects of production ensuring the technical production goals of the client are met.
    In partnership with IS, will manage the long-term maintenance of all audiovisual equipment, the equipment lifecycle schedule, and the vendor relationship.
    Work audiovisual technician shifts and dedications as necessary, based on daily event volume and audiovisual staff availability; and may include some evening and Saturday work.
  • Management of all types of information systems projects. Prepare project plans, accurately estimates project timeframes and resource requirements (both personnel and budget). Identify required skill sets, obtain project and resource allocation approvals and assign project tasks ensuring both successful task completion and staff development. Produce project status reports. Manage the project team, including clients, vendors, consultants, and IS staff.
  • Responsible for working with project teams to ensure that established design and quality standards are maintained. Review project team techniques and ensure that IS guidelines are followed for; system and integration testing; user and operations documentation; and user and operations training.
  • Responsible for providing the highest level of technical and analytical expertise required to support the development, implementation, and ongoing utilization of application systems. Provide expertise in problem determination, evaluation, and solution development.
  • Understand the current business operation of the client departments. Work with client departments, analysts, and vendor representatives to select, configure, and implement and support effective system solutions.
  • Ensures appropriate support documentation completed and available. Provides leadership in support of installed systems to ensure that they continue to meet client objectives. Monitors support demands (problem tickets, change requests, customer response), for trends and recommends support improvements to increase customer satisfaction.
  • Establishment and maintenance of a positive working relationship with clients. Provide quality customer service. Manage client expectations, ensuring their understanding of the application system and its impact on their department and the rest of NMH.
  • Continually develops professional and technical skills.

Position Differentiators
  • Expert support leadership provided for complex projects; manages high risk projects.
  • Establishes and manages multiple priorities
  • Guides individuals and or teams in development of project plans including; detailed task lists, work breakdown structures, resource estimates, and schedules. Conducts the overall monitoring of projects in process. Coordinates preparation of project status reports to I.S. management and the client community.
  • Provides effective direction for assigned projects. Anticipates project roadblocks and removes barriers to success. Continually provides work direction for the project team, including: activity scheduling, resource assignment, and work review. Responsible for the appropriateness, applicability, and quality of all work associated with assigned projects.
  • Works with client departments to develop project requests in line with the capital and operating budget request processes. Facilitates IS team education relative to use of standard IS practices for project initiation and approval. Assists departments with identifying project costs, quantifying benefits and evaluating alternatives.
  • Gains thorough understanding of both the business operation and the application systems. Is able to provide the client departments with functional options that maximize the effectiveness of the computer system.
  • Works with analysts, management and client departments to develop and achieve quality targets. Improvement areas should include system stability, cost, appropriateness, IS responsiveness, and other customer driven initiatives.
  • Provides the highest level of technical and analytical expertise in the application software, tools, and interfaces that support the system. Understands the interaction of systems upon each other, the network, and the computer hardware.
  • Gains an understanding of the business operation and analyzes its interaction with the application systems. Assists the client in evaluating and understanding the operational impact of new or modified systems. Recommends functional improvements, both in the application system and the department operation.
  • Manages the expectations of the client department. Utilizes project planning documentation, reports, and presentations to ensure that management and clients have a clear understanding of the project deliverables.
  • Keeps abreast of the latest software and hardware technologies through industry publications, seminars, and user groups.

Additional Functions
  • Escalates decisions relative project plan modifications that have a major/significant impact on project outcomes.
  • Escalates decisions relative to changes in financial outcomes - including requirements for additional resources including recommendations for additional hardware, software or support that requires unplanned budget expenditures.

Qualifications
Required:
  • Bachelor's equivalent work experience
  • 5 Years of relative experience

Preferred:
  • Experience in leading Information Services projects
  • Experience in delivering formal presentations
  • Excellent verbal and written communication skills
  • Healthcare knowledge and/or experience
  • Knowledge of business areas, especially those represented on team

Additional Information
Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.
Background Check
Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.
Artificial Intelligence Disclosure
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
Benefits
We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.
Sign-on Bonus Eligibility (if sign-on bonus offered for position): Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.

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