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The University of Pikeville is seeking qualified candidates for a full-time, grant-funded Office Manager for the Center for Career, Vocation, and Leadership. This position provides comprehensive administrative, clerical, and operational support for the Center and serves as the primary point of contact for students, alumni, employers, faculty, staff, and community partners.

The Office Manager helps ensure the effective delivery of career services, employer engagement initiatives, and professional development programming by coordinating daily office operations, managing career-related systems, supporting events and activities, and maintaining accurate records and reports.

Reports to: Director of the Center for Career, Vocation, and Leadership

Responsibilities:

• Serve as the first point of contact for visitors to the Center and provide professional, courteous assistance to students, alumni, employers, faculty, staff, and community partners.
• Manage general office communications, including incoming telephone calls, departmental email accounts, correspondence, and inquiries.
• Schedule career coaching, counseling, and professional development appointments.
• Prepare meeting agendas, record meeting minutes, and provide general administrative support to the Director and departmental staff.
• Process and track purchase orders, check requests, invoices, expenditure reports, and other financial documentation.
• Order office supplies, maintain departmental forms, and assist with inventory and resource management.
• Maintain and update career management platforms, such as Career Link powered by Symplicity, including approving job postings, managing employer accounts, and updating student profile information.
• Coordinate logistics for career fairs, workshops, employer information sessions, and other departmental programs.
• Arrange room reservations, catering, audiovisual equipment, signage, name tags, materials, and other event-related needs.
• Assist with tracking student participation, employer engagement, and program outcomes.
• Compile data and generate reports related to first-destination surveys, graduate career outcomes, and other departmental initiatives.
• Submit and track maintenance requests for office repairs, equipment issues, relocations, or facility needs.
• Ensure office equipment is maintained and operational.
• Provide oversight, direction, and support to student workers or other administrative staff assigned to the Center.
• Maintain confidentiality and handle sensitive student, alumni, employer, and University information appropriately.
• Build and maintain positive working relationships with faculty, staff, students, alumni, employers, corporate recruiters, and community partners.
• Perform other duties as assigned.

Education and Skill Requirements:

• Bachelor's degree preferred.
• Associate degree with one to two years of relevant experience in higher education, career services, office administration, or a related field required.
• Advanced proficiency with Microsoft 365, including Word, Excel, Outlook, and PowerPoint.
• Ability to learn and effectively use career management systems, such as Symplicity, customer relationship management software, or similar database platforms.
• Strong interpersonal, written, and verbal communication skills.
• Excellent customer service skills and the ability to interact professionally with a diverse range of individuals.
• Strong organizational skills with demonstrated ability to manage multiple priorities, meet deadlines, and maintain accuracy in a high-traffic office environment.
• Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information appropriately.
• Ability to work independently on routine assignments while recognizing when issues should be referred to the Director.
• Experience coordinating events, managing administrative processes, or supervising student workers is preferred.
  

Important Notes:

Review of applications will begin immediately and will continue until the position is filled. Applications received on or before 07/29/2026 will be given priority consideration.

Resume and other application materials will be reviewed to determine if you meet the required qualifications for the position. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. Please, specifically address the qualifications, competencies and desired qualifications in your resume and application materials.

The University of Pikeville is committed to providing a safe and productive learning, living and working community. To achieve this goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history.

The University of Pikeville is an equal opportunity employer committed to assembling a diverse, broadly trained faculty and staff. The University of Pikeville does not discriminate on the basis of race, ethnicity, color, sex, gender, gender identity, sexual orientation, religion, national origin, age or disabilities in its programs, activities, hiring, or the admission of students.

For more information about the University of Pikeville, please visit http://www.upike.edu. In addition to the application, interested applicants are requested to attach to their application a letter of interest, current curriculum vitae, copies of their transcripts, and the contact information for three to five professional references.