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Mail Services Associate Jobs in Iowa (NOW HIRING)

P1 Service, LLC

Administrative Services Specialist

Huxley, IA · On-site

$45K - $45K/yr

When you work for P1 Service, you'll be part of a culture that puts safety first, treats associates ... mail, and preparing documents * Maintains inventory of office supplies; orders new supplies as ...

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P1 Service LLC

Administrative Services Specialist

Ankeny, IA · On-site

$43K - $44K/yr

When you work for P1 Service, you'll be part of a culture that puts safety first, treats associates ... mail, and preparing documents * Maintains inventory of office supplies; orders new supplies as ...

Theisen's Home Farm Auto

Sales Associate - FT

Ames, IA · On-site

$14.75 - $17/hr

Provide excellent customer service * Approach customers storewide and ask if help is needed and ... Other tasks as requested by management may include but are not limited to: checking desk/mail box ...

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Mail Services Associate information

What is a mail services associate?

Mail Services Associates are professionals responsible for processing, distributing, and managing incoming and outgoing mail within organizations. Their duties often include sorting mail, delivering packages, operating mailroom equipment, and maintaining accurate records of deliveries. They play a crucial role in ensuring that important documents and packages reach the right recipients efficiently and securely. Mail Services Associates may also handle shipping logistics and coordinate with postal and courier services. Their work is vital for maintaining smooth communication and workflow within a business.

What are the key skills and qualifications needed to thrive as a mail services associate?

To thrive as a Mail Services Associate, you need strong organizational skills, attention to detail, and the ability to manage time efficiently, often supported by a high school diploma or equivalent. Familiarity with mailroom equipment, package tracking software, and shipping systems like FedEx or UPS is typically required. Excellent communication, reliability, and customer service skills help you interact effectively with colleagues and clients. These abilities ensure accurate, timely mail distribution and a smooth workflow within organizations.

What are some typical challenges mail services associates face, and how can they be managed effectively?

Mail Services Associates often encounter challenges such as managing high volumes of mail during peak periods, ensuring timely delivery to various departments, and maintaining accuracy when sorting sensitive or confidential documents. Effective time management, attention to detail, and familiarity with internal mail routes are crucial for success in this role. Teamwork and clear communication with colleagues can also help resolve issues quickly and keep operations running smoothly.

What is the difference between Mail Services Associate vs Mail Clerk?

AspectMail Services AssociateMail Clerk
CredentialsHigh school diploma; some roles may require certifications in mail handlingHigh school diploma; on-the-job training often provided
Work EnvironmentOffice settings, mailrooms, distribution centersOffice buildings, mailrooms, shipping areas
Employer & IndustryCorporations, government agencies, educational institutionsSimilar industries, often overlapping roles
Job ResponsibilitiesSorting, distributing, and managing incoming/outgoing mailSorting, delivering, and processing mail and packages

Both roles involve handling mail, but Mail Services Associates often have broader responsibilities, including managing mail logistics and coordinating with multiple departments. Mail Clerks typically focus on sorting and delivering mail within a specific area. The roles are similar in work environment and required credentials, making them closely related in the mailroom and logistics industry.

What cities in Iowa are hiring for Mail Services Associate jobs?

Cities in Iowa with the most Mail Services Associate job openings:

Mail Services Associate jobs near you

Agent Services Representative (Part-time)

Coralville, IA • On-site

Iowa Realty
Real Estate • 201 - 500 employees
Learn more about Iowa Realtyexternal

$14.25 - $19/hr

Part-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 10 days ago

Job description

Purpose of Job

This position provides sales associates with marketing and administrative support through creation of promotional pieces, broker price opinions, database search capabilities, agent website maintenance, client correspondence and by providing general office and computer assistance.

Job Duties and Responsibilities (Essential Job Functions)

Common job activities are listed below; actual position responsibilities may vary.  Refer to your manager or human resources for specific duties and performance expectations.

  1. Create brochures, flyers/postcards, marketing materials, and other promotional pieces; Comparative Market Analysis (CMA) and Brokers Price Opinion (BPO).  May create letters to clients, presentation materials, sales associate introduction cards, and prepare buyers and sellers guides.  (60-80%)
  2. Set up and update client and customer sphere of influence databases; and create farming database for sales associates.  Maintain internet by updating company website and sales associate’s personal websites/pages.  May perform data input, maintain and monitor data files, create files and documents and produce reports.  (10-20%)
  3. Provide administrative and clerical support to management and sales associates which may include: assisting sales associates with sending and receiving company e-mails, providing computer assistance, handling written correspondence, ensuring forms are stocked, answer phones, greet visitors, route mail, prepare schedules and maintain accurate billing records.  (10-15%)
  4. May assist agents with setting marketing plans and organizing and facilitating agent training activities. (5-10%)
  5. Assist new agents in setting up their office, getting into MLS, training on computers and office equipment.  May assist with license transfer or annual license renewal. (5-10%)
  6. May serve as back-up to other office staff.  (5-10%)
  7. Perform any additional responsibilities as requested or assigned.  (0- 5%)

Performance Expectations

  • Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
  • Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism.
  • Establish and maintain positive and productive work relationships with all staff, customers and business partners.
  • Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
  • Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.

Qualifications

Education:

  • Minimum of high school diploma or the equivalent.

Experience:

  • One to three years clerical or administrative experience.
  • Marketing and graphic design background helpful.

Knowledge and Skills:

  • Knowledge of real estate, title and/or mortgage business preferred.
  • Strong computer/technology skills: proficient in Microsoft Office products.
  • Must possess strong organizational skills; ability to multi-task; accuracy/quality; detail-oriented.
  • Strong interpersonal skills, a customer service focus and the ability to work as a member in a team-oriented environment.
  • Demonstrated verbal and written communication skills including presentation ability.

We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer

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