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Mail Process Jobs in Arizona (NOW HIRING)

VDart

Mail Room Clerk

Scottsdale, AZ · On-site

$16.25 - $20/hr

Enables achievement of service level agreements by processing inbound and outbound mail quickly * Develops and enhances document servicing skills and knowledge by participating in cross-training

New

Arizona State Hospital

Job Page

Phoenix, AZ · On-site

$16.15/hr

It processes approximately 25000 pieces of inbound/outbound mail (US Mail & FedEx Mail) a month for the ICA tenants and state agencies. This position will sort inbound mail, prepare tracking sheets ...

Amicis Global

Warehouse/Mail Room Associate

Scottsdale, AZ · On-site

$18.50 - $19/hr

... task 2 steps interview process: * phone call * onsite interview Experience: * Shipping and ... Print or mail the room setting * Proficiency with Microsoft business software (Excel, PDF & Outlook)

DBM Global Inc

Executive Assistant

Phoenix, AZ · On-site

Distribute mail to various departments daily and maintain reliable incoming/outgoing mail process and procedures. * Plans, coordinates and executes the setup of company functions and special events.

Arizona State Hospital

Job Page

Phoenix, AZ · On-site

$31K - $35K/yr

... and process outgoing mail. - Image documents into the automated case management system; apply appropriate work item code. - Enter case specific data into the automated case management system ...

DBM Global

Executive Assistant

Phoenix, AZ · On-site

Distribute mail to various departments daily and maintain reliable incoming/outgoing mail process and procedures. * Plans, coordinates and executes the setup of company functions and special events.

DBM GLOBAL INC

Office Manager

Phoenix, AZ · On-site

Maintain reliable incoming/outgoing mail process and procedures. * Plans, coordinates and executes the setup of company functions and special events. * Manages building security system which includes ...

Schuff Steel

Office Manager

Phoenix, AZ · On-site

Maintain reliable incoming/outgoing mail process and procedures. * Plans, coordinates and executes the setup of company functions and special events. * Manages building security system which includes ...

Schuff

Office Manager

Phoenix, AZ · On-site

Maintain reliable incoming/outgoing mail process and procedures. * Plans, coordinates and executes the setup of company functions and special events. * Manages building security system which includes ...

Gust Rosenfeld PLC

Office Services Technician

Phoenix, AZ · On-site

$21 - $25/hr

Process incoming and outgoing mail, including internal mail delivery and pickup. * Arrange for UPS, FedEx, and messenger services as needed. * Operate office equipment such as copiers, fax machines ...

Endeavors

Administrative Assistant

Sierra Vista, AZ · On-site

$16 - $21.50/hr

Support the mail process, receiving and signing for deliveries and notifying recipients. * Maintain building security by identifying visitors and controlling access to office areas. * Manage and ...

SCHUFF STEEL CO

Office Manager

Phoenix, AZ · On-site

Maintain reliable incoming/outgoing mail process and procedures. * Plans, coordinates and executes the setup of company functions and special events. * Manages building security system which includes ...

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Showing results 1-20

All JobsMail Process JobsMail Process Jobs in Arizona

Mail Process information

Is it hard to get hired as a mail carrier?

Getting hired as a mail carrier typically requires passing a background check, a drug test, and a physical exam. Competition can vary by location, but having a valid driver's license, good customer service skills, and physical stamina can improve chances of employment.

Is mail processor a hard job?

A mail processor job involves sorting, handling, and preparing mail for delivery, often requiring attention to detail and physical stamina. The job can be physically demanding and may involve repetitive tasks, but it generally does not require advanced skills or certifications. The difficulty level depends on the work environment and individual aptitude for manual tasks.

What is the difference between Mail Process vs Mail Clerk?

AspectMail ProcessMail Clerk
CredentialsHigh school diploma or equivalent; on-the-job trainingHigh school diploma or equivalent; on-the-job training
Work EnvironmentMailrooms, distribution centers, corporate officesMailrooms, corporate offices, government agencies
Job ResponsibilitiesSorting, processing, and distributing mail; managing mail logsSorting, delivering, and distributing mail within an organization
Industry UsageCommon in large organizations and postal servicesCommon in corporate and government settings

Mail Process and Mail Clerk roles share similar environments and credentials, but Mail Process often involves more complex handling and processing tasks, especially in larger organizations or postal services. Mail Clerks typically focus on sorting and delivering mail within an organization. Both roles are essential for efficient mail management, but Mail Process may require additional skills related to mail logistics and processing systems.

What are the key skills and qualifications needed to thrive as a Mail Processor, and why are they important?

To thrive as a Mail Processor, you need attention to detail, basic literacy and numeracy, and the ability to follow standardized procedures, usually supported by a high school diploma or equivalent. Familiarity with mail sorting machines, barcode scanners, and tracking systems is typically required. Strong organizational skills, reliability, and teamwork set outstanding mail processors apart. These skills ensure accurate and efficient mail handling, timely delivery, and smooth workflow in busy mail facilities.

What are some common challenges faced by mail process workers, and how can they be effectively managed?

Mail process workers often face challenges such as repetitive tasks, tight deadlines, and handling large volumes of mail, especially during peak times like holidays. Staying organized and maintaining a steady pace is crucial to meet accuracy and productivity standards. Effective communication with team members and supervisors helps resolve issues quickly, while adherence to safety protocols minimizes the risk of injury. Many organizations provide training and rotating tasks to reduce monotony and support employee well-being.

What does a Mail Process Clerk do?

A Mail Process Clerk is responsible for sorting, scanning, and distributing incoming and outgoing mail within a postal facility or organization. They operate machinery such as sorting machines and scanners, ensure mail is processed accurately, and may also assist with preparing packages for delivery. Their work is essential for ensuring that letters and parcels reach the correct destinations promptly and efficiently.

What is the highest paid mailman position?

The highest paid mailman position is typically that of a postal supervisor or manager within the postal service, which involves overseeing operations and staff. These roles often require experience, leadership skills, and sometimes specialized certifications, and they tend to offer higher salaries compared to entry-level mail carriers.

How to become a mail processor?

To become a mail processor, candidates typically need a high school diploma or equivalent and must pass a background check. On-the-job training is common, and skills in sorting, organization, and attention to detail are important; some positions may require familiarity with mailing equipment or software.
What are popular job titles related to Mail Process jobs in Arizona? For Mail Process jobs in Arizona, the most frequently searched job titles are:
What job categories do people searching Mail Process jobs in Arizona look for? The top searched job categories for Mail Process jobs in Arizona are:
Mail Process jobs near you
Manager Mail Operations

Manager Mail Operations

Progress Residential

Scottsdale, AZ • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 24 days ago

Progress Residential rating

8.4

Company rating: 8.4 out of 10

Based on 12 frontline employees who took The Breakroom Quiz

21st of 160 rated real estate companies

Job description

Your career has a home here.
Ready to make an impact with a dynamic, forward-thinking company?
As a leading property manager of single-family rental homes nationwide, we take great pride in creating an enjoyable living experience for our residents - and an empowering, people-first culture for our team members. That's why, for two years in a row, our employees have voted Progress a certified Great Place to Work®.
Why join Progress?
As the demand for professionally managed rental homes continues to grow, so do the opportunities at Progress. We're looking for passionate professionals who are ready to grow with us, make a difference and be part of something meaningful.
Want to learn more?
Text "ProgressJobs" to 25000 to chat with Kate, our AI Recruiting Assistant. She can help you explore open roles, apply, and answer your questions in real time.
JOB SUMMARY
The Manager Mail Operations provides strategic leadership and operational oversight for Progress Residential's centralized mail operations and digital mail workflow. This role is accountable for building a stable, scalable operating environment that ensures inbound and outbound mail, digital routing, courier activity, and critical correspondence handling are timely, controlled, and largely invisible to senior leadership because they simply work.
The Manager leads a small but high-impact team of two direct reports while governing third-party vendors, process standards, service levels, and cross-functional execution across Finance, HOA, Legal, Accounts Receivable, Accounts Payable, IT, Tax, and other operational partners. This leader serves as the enterprise owner for mail operations performance, driving process mapping, issue resolution, systems and vendor accountability, risk reduction, and KPI-based management across both physical and digital mail channels.
ESSENTIAL FUNCTIONS
  • Own the end-to-end operating model for mail operations, including physical mail intake, digital mail routing, outbound mail, package handling, courier flows, and records of custody for critical correspondence.
  • Directly manage and develop two staff members, establishing clear roles, coverage plans, productivity expectations, quality standards, cross-training priorities, and day-to-day accountability.
  • Serve as the single accountable business owner for the mail function, ensuring senior leadership is escalated only on material risks, while routine issues, exceptions, and stakeholder needs are addressed within an established governance model.
  • Lead the recurring cross-functional mail operations cadence, including weekly status meetings, action tracking, blocker management, and follow-through with internal stakeholders and external vendors.
  • Establish and maintain a disciplined status reporting framework that includes current performance metrics, identified blockers, long-term action items, items planned for the next seven days, and exception trends across all major workflows.
  • Drive vendor performance management for Canon, USPS, Quadient, courier providers, shipping suppliers, and other service partners by defining service expectations, monitoring delivery against SLAs, coordinating business reviews, and escalating remediation when performance is below standard.
  • Oversee optimization of digital mail workflows, including OCR performance, classification accuracy, subject-line routing, SharePoint integrations, Salesforce case creation, and related exception-handling processes.
  • Partner with IT and business teams to identify, prioritize, test, and implement process and system enhancements that reduce manual touchpoints, improve routing accuracy, and accelerate turnaround times.
  • Own enterprise process mapping for mail workflows, documenting current-state and future-state processes, dependencies, controls, and handoffs across upstream and downstream teams.
  • Develop and enforce standard operating procedures for address governance, forwarding instructions, special mail handling, vendor-specific routing, and business continuity for time-sensitive or regulated correspondence.
  • Create a durable control environment for mail exceptions, including delayed forwarding, misclassification, incomplete routing data, equipment outages, returned mail, unidentified ownership, and other service failures.
  • Maintain operating visibility into high-volume inbound and outbound activity, using trend data and exception reporting to balance staffing, improve throughput, and support business planning.
  • Own mail operations equipment and asset oversight, including service schedules, inventory, lease or contract visibility, maintenance coordination, and replacement planning for scanners, inserters, meters, and related tools.
  • Evaluate vendor contracts, commercial terms, and alternative solutions; support renewals, RFP activity, and operating decisions with clear service, cost, and risk analysis.
  • Ensure the function supports dependent business processes across HOA, property tax, legal, resident payments, and other operational areas where inaccurate routing or address breakdowns create service delays or financial risk.
  • Build a resilient staffing and knowledge model through cross-training, documented procedures, and coverage plans so the function can operate consistently despite absences, turnover, or business surges.
  • Provide concise executive updates on performance, risks, and remediation progress, translating detailed operational issues into decision-ready recommendations when leadership input is required.

QUALIFICATIONS
  • 5+ years of progressive experience in mail operations, business operations, shared services, logistics, finance operations, or a related operational environment.
  • 3+ years of people leadership experience, including direct management of small teams and coordination of cross-functional or vendor-supported workflows.
  • Demonstrated success stabilizing or transforming an operational process with multiple stakeholders, service dependencies, and time-sensitive deliverables.
  • Experience managing third-party vendors and holding them accountable to performance, service quality, and issue remediation commitments.
  • Strong process design and process mapping capability, including documentation of current-state workflows, root-cause analysis, and implementation of scalable controls.
  • Experience working with digital workflow tools and operational systems such as Salesforce, SharePoint, OCR/scanning platforms, shipping systems, ticketing tools, or comparable technologies.
  • Advanced proficiency in Excel and operational reporting, with the ability to convert raw activity data into KPIs, capacity views, and executive-ready summaries.
  • Ability to lead in a high-volume environment with changing priorities, service interruptions, and cross-functional dependencies.
  • Experience in residential property management, financial operations, legal operations, centralized shared services, or similarly regulated environments preferred.
  • Bachelor's degree in business, operations, finance, logistics, supply chain, or a related field preferred; equivalent experience will be considered.
  • Occasional travel may be required.
  • Operational Ownership - Takes full accountability for outcomes, controls, and service reliability.
  • Strategic Execution - Connects day-to-day operations to a scalable long-term operating model.
  • Vendor Governance - Sets expectations, manages performance, and drives remediation with external partners.
  • Process Discipline - Documents, simplifies, standardizes, and continuously improves workflows.
  • Cross-Functional Influence - Coordinates effectively across Finance, IT, Legal, HOA, Tax, and business operations.
  • People Leadership - Develops talent, clarifies expectations, and creates dependable team coverage.
  • Analytical Rigor - Uses metrics and trend data to identify issues, prioritize actions, and inform decisions.
  • Calm Under Pressure - Maintains control and sound judgment during service disruptions, backlogs, and escalations.
  • Communication & Follow-Through - Provides concise updates, closes loops, and ensures commitments are executed.
  • Integrity & Accountability - Upholds service standards, internal controls, and a high-trust operating environment.

What you can expect from us:
  • Competitive Compensation - Including performance-based bonuses that reward your contributions.
  • Comprehensive Benefits Package - Medical, dental, vision, parental leave, 401(k) with company match and more.
  • Generous Time Off - Enjoy PTO based on tenure, 13 paid holidays and 1 floating holiday.
  • Ongoing Learning and Development - Quarterly summits, town hall meetings and continuous training to support your professional growth.
  • A Culture that Celebrates You - We believe in collaboration, recognition and having fun while doing important work.

This summary is not an all-inclusive description of job duties. Other job duties and responsibilities may also be assigned by the incumbent's supervisor at any time based upon Company need.
Employment with Progress Residential is conditional on a satisfactory background and drug screen.
Progress Residential is a proud Equal Opportunity employer, m/f/d/v.
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