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Mail Insert Jobs in Niles, IL (NOW HIRING)

Walgreens

Sr. Administrative Assistant

Deerfield, IL · On-site

Prioritizes the mail and responds to correspondence as appropriate. Refers more complex and/or ... Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page ...

RubinBrown LLP

Tax Production Specialist

Chicago, IL · On-site

$55 - $75/hr

Prepare documents for scan software process by inserting target sheets * Perform autoflow function ... Monitor e-file rejections for extensions--mail extensions via certified mail upon rejection.

New

RubinBrown

Tax Production Specialist

Chicago, IL · On-site

Prepare documents for scan software process by inserting target sheets * Perform autoflow function ... Monitor e-file rejections for extensions--mail extensions via certified mail upon rejection.

RubinBrown

Tax Production Specialist

Chicago, IL · On-site

Prepare documents for scan software process by inserting target sheets * Perform autoflow function ... Monitor e-file rejections for extensions--mail extensions via certified mail upon rejection.

State of Illinois

COURT REPORTER

Chicago, IL

$5.3K - $7.4K/mo

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be ... Inserts supplemental material at proper appropriate places in transcript in accordance with ...

State of Illinois

COURT REPORTER

Chicago, IL · On-site

$5.3K/mo

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be ... Inserts supplemental material at proper appropriate places in transcript in accordance with ...

State of Illinois

COURT REPORTER

Chicago, IL · On-site

$5.3K - $7.4K/mo

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be ... Inserts supplemental material at proper appropriate places in transcript in accordance with ...

Armada Ltd

Credentialing Specialists

Chicago, IL

Credentialing Specialists shall mail SmartID Cards to Light Activation Kit Operators * Applicant ... Pocket Commission inserts, and other ID Media duties as directed by ICAM * Credentialing ...

Armada Ltd

Credentialing Specialists

Chicago, IL · On-site

... shall mail SmartID Cards to Light Activation Kit Operators Applicant Communications regarding ... inserts, and other ID Media duties as directed by ICAM Credentialing Specialists shall perform IRS ...

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Showing results 41-60

All JobsMail Insert JobsMail Insert Jobs in Niles, IL

Mail Insert information

See Niles, IL salary details

$8

$16

$21

How much do mail insert jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for mail insert in Niles, IL is $16.83, according to ZipRecruiter salary data. Most workers in this role earn between $14.38 and $19.86 per hour, depending on experience, location, and employer.

What is a mail insert?

Mail inserts are printed materials, such as flyers, brochures, coupons, or promotional offers, that are placed inside envelopes or packages along with the main mailing item. They are commonly used by businesses to provide additional information, advertise products or services, or offer special deals to recipients. Mail inserts are carefully designed and strategically placed to catch the attention of the recipient and encourage a desired action, such as making a purchase or visiting a website.

What are some common challenges faced by mail insert operators, and how can they be addressed on the job?

Mail Insert operators often face challenges such as managing high-volume workloads under tight deadlines and ensuring accuracy while handling repetitive tasks. To address these, it's important to develop strong attention to detail, maintain organizational systems, and regularly communicate with team members to resolve machine errors or supply shortages quickly. Building familiarity with the equipment and following safety protocols also helps minimize downtime and improve efficiency. Team collaboration and proactive problem-solving are key to a smooth workflow in this role.

What are the key skills and qualifications needed to thrive as a mail inserter, and why are they important?

To thrive as a Mail Inserter, you need attention to detail, manual dexterity, and a high school diploma or equivalent. Familiarity with automated mail inserting machines, basic computer systems, and sometimes postal software is typically required. Reliability, time management, and the ability to work efficiently as part of a team are valuable soft skills in this role. These skills ensure accurate, timely processing of mail, minimizing errors and supporting smooth mailroom operations.

What is the difference between Mail Insert vs Mail Clerk?

AspectMail InsertMail Clerk
Primary RoleAssembles and inserts documents, promotional materials, or items into envelopes or packagingSorts, distributes, and manages incoming and outgoing mail within an organization
Skills & CertificationsBasic mailing and assembly skills, attention to detailKnowledge of mailing procedures, organization skills, possibly forklift or handling certifications
Work EnvironmentManufacturing or mailing facilities, production linesOffice settings, mailrooms, distribution centers
Industry UsagePrinting, mailing services, fulfillment centersCorporate offices, postal services, logistics companies

Mail Insert workers focus on assembling and inserting materials into packages or envelopes, often in production environments. Mail Clerks handle the sorting, distribution, and management of mail within organizations. While both roles involve mailing tasks, Mail Insert roles are more production-oriented, whereas Mail Clerks focus on mail logistics and organization.

What does a mail insert operator do?

A mail insert operator is responsible for assembling, inserting, and sealing printed materials such as catalogs, brochures, or bills into envelopes or mailing containers. They operate inserting machines, monitor quality, and ensure accurate counts and proper packaging, often working in a production or mailing facility. Attention to detail and familiarity with mailing standards are important for this role.

What cities near Niles, IL are hiring for Mail Insert jobs?

Cities near Niles, IL with the most Mail Insert job openings:

Mail Insert jobs near you

Field Support Representative I, II, III

Canon Business Process Services, Inc.

Chicago, IL • On-site

$40K - $41K/yr

Full-time

Re-posted 4 days ago

Key responsibilities

  • Provide replacement and short-term administrative services at client sites, including mail, print, fax, and reception duties.

  • Receive, sort, deliver, and dispatch mail and packages, ensuring compliance with postal regulations and timely delivery.

  • Organize and distribute supplies, handle copying and faxing tasks, and perform minor maintenance on office equipment.

Canon Business Process Services rating

6.1

Company rating: 6.1 out of 10

Based on 41 frontline employees who took The Breakroom Quiz

35th of 72 rated call and contact centers

Job description

Overview
Under direct supervision, the Field Support Representative (FSR) is assigned to a temporary in-house talent pool which provides replacement and/or short-term administrative services in place of Office Service Reps (and others) who are out of the office. The FSR will be assigned a home location but will be scheduled to visit other client sites within the region to provide multiple disciplines (fax, print, mail, reception and other duties, as assigned).
NOTE: This position requires heavy travel (up to 75 %), and requires either reliable public transportation or a clean driving record and a personal vehicle. Business travel expenses will be reimbursed.
Responsibilities
CUSTOMER SERVICE
• Ensures total customer (internal & external) satisfaction through understanding of customer expectations, proactive problem identification/resolution, and maximizing opportunities to build relationships.
MAIL/PACKAGES/POUCHES
• Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames. Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations.
• Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable).
• Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Log and deliver incoming overnight packages within established time frames.
• Log outgoing and incoming items as required and review for accuracy/completeness.
• In some locations, may be required to walk and/or deliver by transportation any legal package in a timely and proscribed manner. Secure necessary signatures and documentation to confirm delivery.
SUPPLIES/COPYING/FAXING/ADMINISTRATION
• Organize and distribute supplies to client. Verify and log orders upon delivery. Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers).
• Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc.
• Estimate runtime on the small to medium photocopy jobs. Check all copies produced for quality and accuracy. Produce bound copies of work when requested. Deliver and pick up copy jobs.
• May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings.
• Operate facsimile machines; send and receive facsimiles. Keep complete and accurate logs of incoming and outgoing facsimiles. Where appropriate, generate activity and confirmation reports, and call the receiver to confirm receipt as necessary.
• Perform other administrative duties from inserting, copying and photocopying to faxing as needed.
• Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site.
May possibly perform any of the following functions at the direction of the Site Manager:
• Set up and maintain client's kitchen areas and conference rooms, order food and make coffee.
• Provide reception work such as answering telephones, taking messages and greeting visitors.
• Move boxes, supplies or furniture; replace light bulbs.
• May be requested to perform document scanning.
• Prepare outgoing items for shipping.
• Additional responsibilities that other employees at that site do not perform.
May prepare reports in order to measure productivity and prepare billing charges.
Qualifications
  • High school diploma or equivalent
  • 1-3 years' experience working in a mailroom or professional office environment.
  • Capable of performing the basic job functions under general direction.
  • Basic knowledge of metering, weighting, logging and other shipping procedures.
  • Basic computer skills required.
  • Able to perform routine and some more complex functions of various equipment and systems (fax, scanner, metering, stamping, tracking systems, photocopying, color copying, etc.) with general direction.
  • General supervision and instructions given for routine work and detailed instructions given for new activities or special assignments.
  • Contacts may occasionally be outside own department.
  • Contacts involve the exchange of information or data requiring some explanation or interpretation.
  • Excellent customer service, professional attitude and appearance are a must
  • Ability to work overtime & meet deadlines
  • Adherence and support of CBPS Core Values: Focusing on Results & Customers, Be Innovative and Quality Driven and Performing Ethically.

PHYSICAL DEMANDS/ WORKING CONDITIONS
  • Physical activity required including bending, reaching, lifting and prolonged periods of sitting or standing.
  • May lift and/or move up to 50lbs.
  • Mental qualifications include ability to perform mail, delivery, copy and other administrative tasks as requested
  • Good organizational skills

What We Offer:
Competitive pay & benefits!
Comprehensive training and development programs that prepare employees to advance from within.
A company focused on creating a positive work and client environment.
Employee discounts on entertainment, products, and services nationwide!
Come Join Our Team!

What Canon Business Process Services employees say

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