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Mail Assistant Jobs in Milwaukee, WI (NOW HIRING)

Trusted Fraternal Life

Mail Specialist

Milwaukee, WI · On-site

$15.75 - $19.25/hr

Mail Specialist Role Summary The purpose of this position is to process all incoming and outgoing mail in a timely manner. In addition, this role is responsible for scanning incoming mail for various ...

Michels Corporation

Paralegal

Milwaukee, WI · On-site

Provide administrative support to department: schedule meetings, process mail, assist with correspondence, make copies, maintain standard department materials, and manage distribution * Assist with ...

Michels Corporation

Paralegal

Milwaukee, WI · On-site

Provide administrative support to department: schedule meetings, process mail, assist with correspondence, make copies, maintain standard department materials, and manage distribution * Assist with ...

AllRight Jobs Inc

Mail Processor ARJ/148

Milwaukee, WI · On-site

$19/hr

... mail and packages - Provide customer support within the office services environment - Must work in an office support setting - Ability to lift up to 50 lbs - No driving required - Business casual ...

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Mail Assistant information

What is a mail assistant?

Mail Assistants are professionals responsible for sorting, processing, and delivering mail and packages within an organization or between businesses and postal services. They ensure that incoming and outgoing correspondence is handled efficiently and reaches the correct recipients on time. Mail Assistants may also be responsible for maintaining mailroom equipment, tracking packages, and assisting with inventory of office supplies. Their role is essential for the smooth flow of communication and documents in a workplace.

What are the typical daily responsibilities of a mail assistant?

As a Mail Assistant, your daily responsibilities usually include sorting, distributing, and processing incoming and outgoing mail and packages for the organization. You may also be responsible for maintaining accurate records, managing mailroom supplies, and ensuring timely delivery to various departments. These tasks are critical because they help ensure that important documents and packages reach the right people quickly, supporting smooth business operations and communication across teams. Collaboration with office staff and external couriers is common, requiring strong organizational and interpersonal skills.

What are the key skills and qualifications needed to thrive as a mail assistant?

To thrive as a Mail Assistant, you need strong organizational skills, attention to detail, and basic literacy, often with a high school diploma or equivalent. Familiarity with mail sorting machines, postage meters, and tracking systems is commonly required. Reliability, time management, and effective communication help ensure efficiency and accuracy in mail handling. These skills and qualities are crucial for ensuring timely and accurate distribution of mail within organizations or institutions.

What is the difference between Mail Assistant vs Mail Clerk?

AspectMail AssistantMail Clerk
Required CredentialsHigh school diploma; basic organizational skillsHigh school diploma; familiarity with mail handling
Work EnvironmentOffice settings, administrative support rolesMailrooms, shipping departments, administrative offices
Employer & Industry UsageBusinesses, government agencies, educational institutionsCorporations, government offices, hospitals
Common Search & Comparison IntentUnderstanding roles similar to Mail ClerkComparing to Mail Assistant roles

Mail Assistants and Mail Clerks both handle mail processing in office environments. While Mail Assistants often support administrative tasks and may have broader responsibilities, Mail Clerks focus primarily on sorting, distributing, and managing incoming and outgoing mail. Both roles typically require similar credentials and are used across various industries, making them common points of comparison for job seekers and employers.

What are the most commonly searched types of Mail jobs in Milwaukee, WI?

The most popular types of Mail jobs in Milwaukee, WI are:

What cities near Milwaukee, WI are hiring for Mail Assistant jobs?

Cities near Milwaukee, WI with the most Mail Assistant job openings:

Mail Assistant jobs near you
Infographic showing various Mail Assistant job openings in Milwaukee, WI as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Mail Specialist

Trusted Fraternal Life

Milwaukee, WI • On-site

$15.75 - $19.25/hr

Full-time

Re-posted 13 days ago

Job description

Mail Specialist
Role Summary
The purpose of this position is to process all incoming and outgoing mail in a timely manner. In addition, this role is responsible for scanning incoming mail for various departments within TFL. This role also provides backup to the check processing operation, along with sorting and matching checks to letters and reviewing and closing work flows.
Responsibilities
  • Sorts and delivers incoming mail by department to ensure timely distribution.
  • Backup to the check processing operation, along with sorting and matching checks to letters and reviewing and closing work flows.
  • Operates mail machines including postage meter and mail folding and inserting machine.
  • Processes and weighs outgoing mail (including standard, overnight, and policy packets)
  • Takes inventory of supplies for user departments and stocks supplies.
  • Stocks supplies needed for the mailroom
  • Delivers supplies to user departments – Paper, envelopes, etc.
  • Works with Policy Packets and deliveries to of mail to Advisors
  • Opens and scans incoming mail for various departments.
  • Performs other related duties as assigned.
  • Works on projects as assigned.

Qualifications amp; Skills
  • High school diploma or equivalent
  • Basic understanding of operating instructions and processes for machines
  • Excellent communication skills with high level of professionalism
  • Ability to understand and follow written and oral instructions.
  • Must be able to lift up to 20 pounds at a time.

Position Specific Competencies
Dealing with Ambiguity: Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn’t upset when things are up in the air; doesn’t have to finish things before moving on; can comfortably handle risk and uncertainty.

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