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Mail Assistant Jobs in Florence, SC (NOW HIRING)

Datavant

Health Information Specialist I

Florence, SC · On-site

$96K - $96K/yr

May assist with administrative duties such as handling faxes, opening mail, and data entry. * Must meet productivity expectations as outlined at specific site. * May schedules pick-ups. * Other ...

Capstone Search Partners

Legal Assistant

Florence, SC · On-site

$50K - $60K/yr

We are seeking a dynamic and detail-oriented Litigation Legal Assistant to support our distinguished Litigation Practice Group. This role offers an exciting and prestigious opportunity for a top ...

GREENMAN-PEDERSEN INC.

Administrative Assistant

Florence, SC · On-site

$16.75 - $22.50/hr

GPI's Carolinas Branch seeks a full-time Administrative Assistant at our Sumter, SC location. Our ideal candidate is self-motivated and well-mannered with the ability to interact and communicate ...

Greenman-Pedersen, Inc.

Administrative Assistant

Florence, SC · On-site +1

$16.75 - $22.50/hr

The Administrative Assistant efficiently handles a variety of tasks that assist all departments within our company. This position will be an on-site position at GPI's Sumter, SC office. Do you value ...

Bethea Retirement Community

Concierge

Darlington, SC

$13.75 - $16.50/hr

Administrative & Secretarial Support: Assist facility administrative teams with light clerical tasks (sorting mail, filing, updating directories, scheduling, typing basic correspondence). * Lobby ...

Legal Solutions Group

Legal Assistant

Florence, SC

A Florence law firm is currently seeking an experienced Legal Assistant with a minimum of 2 years' experience. QUALIFICATIONS: * In a professional office you will a number of attorneys to furnish ...

Havertys

Office Assistant

Florence, SC · On-site

$15/hr

We're looking for a bright, energetic Office Assistant to join our Havertys Team. Advance your career with Havertys, the most established Furniture Retailer in the industry. Office Team Members are ...

Datavant

Health Information Specialist I

Florence, SC · On-site

$96K - $96K/yr

May assist with administrative duties such as handling faxes, opening mail, and data entry. * Must meet productivity expectations as outlined at specific site. * May schedules pick-ups. * Other ...

EMCOR Group Inc

MOR PPM, Inc.

Society Hill, SC

Deliver final invoices to clients via mail, email, or electronic invoicing systems. * Provide ... Collect data on direct and indirect cost to assist Project Management and accounting with job ...

Datavant

Health Information Specialist I

Florence, SC · On-site

$96K - $96K/yr

May assist with administrative duties such as handling faxes, opening mail, and data entry. * Must meet productivity expectations as outlined at specific site. * May schedules pick-ups. * Other ...

Datavant

Health Information Specialist I

Florence, SC · On-site

$96K - $96K/yr

May assist with administrative duties such as handling faxes, opening mail, and data entry. * Must meet productivity expectations as outlined at specific site. * May schedules pick-ups. * Other ...

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All JobsMail JobsMail Assistant JobsMail Assistant Jobs in Florence, SC

Mail Assistant information

What is a mail assistant?

Mail Assistants are professionals responsible for sorting, processing, and delivering mail and packages within an organization or between businesses and postal services. They ensure that incoming and outgoing correspondence is handled efficiently and reaches the correct recipients on time. Mail Assistants may also be responsible for maintaining mailroom equipment, tracking packages, and assisting with inventory of office supplies. Their role is essential for the smooth flow of communication and documents in a workplace.

What are the typical daily responsibilities of a mail assistant?

As a Mail Assistant, your daily responsibilities usually include sorting, distributing, and processing incoming and outgoing mail and packages for the organization. You may also be responsible for maintaining accurate records, managing mailroom supplies, and ensuring timely delivery to various departments. These tasks are critical because they help ensure that important documents and packages reach the right people quickly, supporting smooth business operations and communication across teams. Collaboration with office staff and external couriers is common, requiring strong organizational and interpersonal skills.

What are the key skills and qualifications needed to thrive as a mail assistant?

To thrive as a Mail Assistant, you need strong organizational skills, attention to detail, and basic literacy, often with a high school diploma or equivalent. Familiarity with mail sorting machines, postage meters, and tracking systems is commonly required. Reliability, time management, and effective communication help ensure efficiency and accuracy in mail handling. These skills and qualities are crucial for ensuring timely and accurate distribution of mail within organizations or institutions.

What is the difference between Mail Assistant vs Mail Clerk?

AspectMail AssistantMail Clerk
Required CredentialsHigh school diploma; basic organizational skillsHigh school diploma; familiarity with mail handling
Work EnvironmentOffice settings, administrative support rolesMailrooms, shipping departments, administrative offices
Employer & Industry UsageBusinesses, government agencies, educational institutionsCorporations, government offices, hospitals
Common Search & Comparison IntentUnderstanding roles similar to Mail ClerkComparing to Mail Assistant roles

Mail Assistants and Mail Clerks both handle mail processing in office environments. While Mail Assistants often support administrative tasks and may have broader responsibilities, Mail Clerks focus primarily on sorting, distributing, and managing incoming and outgoing mail. Both roles typically require similar credentials and are used across various industries, making them common points of comparison for job seekers and employers.

What cities near Florence, SC are hiring for Mail Assistant jobs?

Cities near Florence, SC with the most Mail Assistant job openings:

Mail Assistant jobs near you
Infographic showing various Mail Assistant job openings in Florence, SC as of August 2026, with employment types broken down into 83% Full Time, 11% Part Time, and 6% Temporary. Highlights an 100% In-person job distribution.

Health Information Specialist I

Datavant

Florence, SC • On-site

$96K - $96K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 5 days ago

Datavant rating

7.1

Company rating: 7.1 out of 10

Based on 103 frontline employees who took The Breakroom Quiz

150th of 225 rated it services

Job description

This is an entry level position responsible for processing all release of information (ROI), specifically medical record requests, in a timely and efficient manner ensuring accuracy and providing customers with the highest quality product and customer service. Associate must at all times safeguard and protect the patient's right to privacy by ensuring that only authorized individuals have access to the patient's medical information and that all releases of information are in compliance with the request, authorization, company policy and HIPAA regulations.

Position Highlights 

 - Onsite position in Florence, SC

 - Full-time, Mo-Fri 8:00 am-4:30pm

 - Front desk processing medical records requests and customer service duties

 - Full benefits: PTO, Health, Vision, Dental, 401k savings plan, and tuition assistance

- Tremendous growth opportunities both locally and nationwide  

What We're Looking For

 - Strong customer service and clerical skills 

 - Proficient in Microsoft Office, including Word and Excel

- Comfortable working in a high-volume production environment

- Medical office experience preferred

- Willingness to learn and grow within Datavant

You will:

  • Receive and process requests for patient health information in accordance with Company and Facility policies and procedures.
  • Maintain confidentiality and security with all privileged information.
  • Maintain working knowledge of Company and facility software.
  • Adhere to the Company's and Customer facilities Code of Conduct and policies.
  • Inform manager of work, site difficulties, and/or fluctuating volumes.
  • Assist with additional work duties or responsibilities as evident or required.
  • Consistent application of medical privacy regulations to guard against unauthorized disclosure.
  • Responsible for managing patient health records.
  • Responsible for safeguarding patient records and ensuring compliance with HIPAA standards.
  • Prepares new patient charts, gathering documents and information from paper sources and/or electronic health record.
  • Ensures medical records are assembled in standard order and are accurate and complete.
  • Creates digital images of paperwork to be stored in the electronic medical record.
  • Responds to requests for patient records, both within the facility and by external sources, retrieving them and transmitting them appropriately.
  • Answering of inbound/outbound calls.
  • May assist with patient walk-ins.
  • May assist with administrative duties such as handling faxes, opening mail, and data entry.
  • Must meet productivity expectations as outlined at specific site.
  • May schedules pick-ups.
  • Other duties as assigned.

What you will bring to the table: 

  • High School Diploma or GED.
  • Ability to commute between locations as needed.
  • Able to work overtime during peak seasons when required.
  • Basic computer proficiency.
  • Comfortable utilizing phones, fax machine, printers, and other general office equipment on a regular basis.
  • Professional verbal and written communication skills in the English language.
  • Detail and quality oriented as it relates to accurate and compliant information for medical records.
  • Strong data entry skills.
  • Must be able to work with minimum supervision responding to changing priorities and role needs.
  • Ability to organize and manage multiple tasks.
  • Able to respond to requests in a fast-paced environment.

Bonus points if:

  • Experience in a healthcare environment.
  • Previous production/metric-based work experience.
  • In-person customer service experience.
  • Ability to build relationships with on-site clients and customers.
  • Comfortable bringing new ideas, process improvement suggestions, and feedback to internal stakeholders.

What Datavant employees say

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