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Mail Assistant Jobs in Iowa (NOW HIRING)

The Sayer Law Group

Be Seen First

Office Assistant/Receptionist

Waterloo, IA · On-site

$10 - $13.50/hr

We are currently seeking office assistants and receptionists. In this entry-level role you will ... files, sort mail and documents and do data entry to files. Qualifications: * Excellent ...

Country Lane Manor

Activities Assistant

Keosauqua, IA · On-site

$14 - $14.50/hr

Maintain accurate documentation of resident participation and progress * Assist with mail delivery, escorting residents to activities, pet and plant care, newsletters, fundraising initiatives, and ...

Unified Therapy Services

Rehab Assistant

Waverly, IA · On-site

$16.75 - $21.75/hr

Job Title: Rehab Assistant - Pediatric/Adult Clinic Department: Rehabilitation Staff Summary The ... mail/ postcards. Updates and follows postcard process. * Assists with orientation of new staff ...

ORA Orthopedics

Business Office Assistant

Bettendorf, IA

$15.25 - $19.75/hr

Business Office Assistant Employment Type: Full Time Work Hours: Monday through Friday, 8:00am - 5 ... mail, posting self-payments, and processing credit card payments received through the mail.

ORA Orthopedics

Business Office Assistant

Bettendorf, IA · On-site

$15.25 - $19.75/hr

Business Office Assistant Employment Type: Full Time Work Hours: Monday through Friday, 8:00am - 5 ... mail, posting self-payments, and processing credit card payments received through the mail.

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Mail Assistant information

What are the key skills and qualifications needed to thrive as a mail assistant?

To thrive as a Mail Assistant, you need strong organizational skills, attention to detail, and basic literacy, often with a high school diploma or equivalent. Familiarity with mail sorting machines, postage meters, and tracking systems is commonly required. Reliability, time management, and effective communication help ensure efficiency and accuracy in mail handling. These skills and qualities are crucial for ensuring timely and accurate distribution of mail within organizations or institutions.

What are the typical daily responsibilities of a mail assistant?

As a Mail Assistant, your daily responsibilities usually include sorting, distributing, and processing incoming and outgoing mail and packages for the organization. You may also be responsible for maintaining accurate records, managing mailroom supplies, and ensuring timely delivery to various departments. These tasks are critical because they help ensure that important documents and packages reach the right people quickly, supporting smooth business operations and communication across teams. Collaboration with office staff and external couriers is common, requiring strong organizational and interpersonal skills.

What is a mail assistant?

Mail Assistants are professionals responsible for sorting, processing, and delivering mail and packages within an organization or between businesses and postal services. They ensure that incoming and outgoing correspondence is handled efficiently and reaches the correct recipients on time. Mail Assistants may also be responsible for maintaining mailroom equipment, tracking packages, and assisting with inventory of office supplies. Their role is essential for the smooth flow of communication and documents in a workplace.

What is the difference between Mail Assistant vs Mail Clerk?

AspectMail AssistantMail Clerk
Required CredentialsHigh school diploma; basic organizational skillsHigh school diploma; familiarity with mail handling
Work EnvironmentOffice settings, administrative support rolesMailrooms, shipping departments, administrative offices
Employer & Industry UsageBusinesses, government agencies, educational institutionsCorporations, government offices, hospitals
Common Search & Comparison IntentUnderstanding roles similar to Mail ClerkComparing to Mail Assistant roles

Mail Assistants and Mail Clerks both handle mail processing in office environments. While Mail Assistants often support administrative tasks and may have broader responsibilities, Mail Clerks focus primarily on sorting, distributing, and managing incoming and outgoing mail. Both roles typically require similar credentials and are used across various industries, making them common points of comparison for job seekers and employers.

What are the most commonly searched types of Mail jobs in Iowa? The most popular types of Mail jobs in Iowa are:
What cities in Iowa are hiring for Mail Assistant jobs? Cities in Iowa with the most Mail Assistant job openings:
Mail Assistant jobs near you
Infographic showing various Mail Assistant job openings in Iowa as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 19% Part Time, 1% Temporary, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Substitute Administrative Assistant

West Burlington Independent School District

West Burlington, IA • On-site

$17.25 - $23.25/hr

Other

Re-posted 5 days ago

Job description

Description:
The West Burlington Independent School District has an opening for a Substitute Administrative Associate. 
Required Information:
  • Cover Letter
  • Resume
  • Completed Application
Application Procedure:
  Apply Online
 
Position Purpose
Under the direct supervision of the principal or other administrator to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.
Essential Functions
  • Prepares, copies and distributes notices, memoranda or other correspondence to inform school employees regarding activities, events or other work-related matters.
  • Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
  • Assists in maintaining documents, files and records to provide up-to-date reference and audit trail for compliance.
  • Assist visitors to the office, including students, parents, substitutes teachers, and others.
  • Answers telephone calls, and provide information and assistance to callers.
  • Distribute incoming mail appropriately; sends outgoing mail.
  • Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
  • Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, free and reduced lunch program, attendance, withdrawals).
  • Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.
Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.
                Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.
Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.
Travel Requirements
Limited travel to and from meetings may be required.
Knowledge, Skills and Abilities
  • Ability to describe problems and work orally or in writing to supervisor as required.
  • Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
  • Ability to carry out instructions furnished in written or oral form.
  • Ability to add, subtract, multiply and divide, and perform arithmetic operations.
  • Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
  • Ability to problem solve job-related issues.
  • Ability to work with a diverse group of individuals.
  • Ability to process paperwork accurately according to standardized procedures.
  • Ability to maintain confidentiality of information regarding students, employees and others.
  • Organizational and time management skills.
  • Knowledge of office management procedures.
Physical and Mental Demands, Work Hazards
Works in standard office and school building environments.
Qualification Profile
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. 
Typical qualifications would be equivalent to:
  • Graduation from high school.
  • Some Shorthand or speed writing skills desirable.
  • Successful experience with office management preferred. 
FLSA Status:       Non-exempt

























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