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License Specialist Jobs (NOW HIRING)

State of Virginia

Licensing Specialist

Henrico, VA

$43K - $49K/yr

Licensing Specialist Apply now Job no: 5108927 Work type: Full-Time (Salaried) Location: Henrico ... Applicants with an active license issued by the Department of Professional and Occupational ...

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License Specialist information

What is a license specialist?

License Specialists are professionals responsible for managing, processing, and verifying licenses, permits, or certifications for individuals or organizations. They work in various sectors, including government agencies, healthcare, and businesses, ensuring compliance with relevant laws and regulations. Their duties often include reviewing applications, maintaining records, and providing guidance on licensing requirements. Strong attention to detail and knowledge of regulatory standards are essential for this role.

What are the typical daily responsibilities of a license specialist and how do they interact with other departments?

A License Specialist is responsible for processing, reviewing, and maintaining various types of licenses, ensuring compliance with relevant regulations. On a daily basis, they communicate with applicants, verify documentation, and input data into licensing databases. Collaboration with legal, compliance, and customer service teams is common, especially when clarifying regulatory requirements or resolving complex cases. This role often requires strong attention to detail and the ability to manage multiple requests simultaneously in a fast-paced environment.

How do you become a license specialist?

To become a license specialist, typically one needs a high school diploma or equivalent, along with experience in licensing, regulatory compliance, or administrative roles. Relevant skills include attention to detail, knowledge of licensing software, and understanding of industry regulations; some positions may require specific certifications or training.

What are the key skills and qualifications needed to thrive as a license specialist, and why are they important?

To thrive as a License Specialist, you need strong attention to detail, organizational skills, and a solid understanding of regulatory and licensing requirements, typically supported by a high school diploma or relevant experience. Familiarity with licensing management software, state and federal compliance systems, and proficiency in office applications like Microsoft Office are commonly required. Excellent communication, customer service, and problem-solving abilities help you interact effectively with applicants and regulatory bodies. These skills ensure accurate processing, legal compliance, and efficient service in maintaining licensure standards.
More about License Specialist jobs
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License Specialist jobs near you
Infographic showing various License Specialist job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 68% Full Time, 24% Part Time, and 6% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

License Specialist 2

Swoon Technology Resources LLC

Deerfield, IL • On-site

$30/hr

Full-time

Re-posted 3 days ago

Job description

Location: Deerfield,Illinois
Expected Start Date: Sep 1, 2026
Title: Licensing Specialist 5
Client: Walgreens
Location: Deerfield, IL (On-site, 5 days a week)
Duration: 6 months (Potential for FTE conversion)
Pay Rate: Roughly $30/hour W2 + Benefits
Job Description:
The Licensing Specialist is responsible for compliance and audit management, process management, and client relationship management, ensuring Walgreens business units meet all licensing requirements at federal, state, and local levels.
Key Responsibilities:
Compliance and Audit Management:
  • Apply Walgreens policies and procedures, including SOX-related compliance policies.
  • Support internal and external audits.
  • Ensure compliance with jurisdiction regulations regarding initial applications and license renewals.

Process Management:
  • Research licensing rules and regulations at state, county, and local levels.
  • Review jurisdictional requirements and business practices to meet licensing needs for different Walgreens units.
  • Accurately complete and submit initial applications or renewals for pharmacy, DEA, business, and other required licenses.
  • Maintain and update licensing automation systems and checklists as tasks are completed.

Client Relationship Management:
  • Collaborate with business units and corporate departments to understand specific licensing requirements.
  • Interface with licensing jurisdictions to obtain requirements and ensure regulatory compliance.
  • Assist other Licensing Specialists with application processing as needed.
  • Escalate complex or unresolved licensing issues to the Team Lead or Department Manager.

Day-to-Day Tasks:
  • Prepare and submit complex license applications independently.
  • Communicate effectively with Licensing leadership and business partners to meet licensing objectives.
  • Act as a representative of Licensing, negotiating and resolving issues with licensing jurisdictions.
  • Utilize independent judgment and critical thinking to identify and address operational impacts.
  • Provide training, coaching, and mentorship to other Licensing team members as needed.
  • Support administrative tasks such as scanning licenses, handling physical mail, and assisting with store closures.

Qualifications (Required):
  • High School Diploma/GED with 10+ years of office experience.
  • Experience interpreting and processing business-related forms (e.g., mortgage documents, insurance forms).
  • Strong customer service experience, including quality service delivery and customer satisfaction evaluation.
  • Effective verbal and written communication skills for diverse audiences.
  • Proficiency in Microsoft Word for document management tasks.

Qualifications (Desired):
  • Experience with contract negotiation.
  • Retail or facility licensing experience.
  • Federal and state licensing experience.
  • Familiarity with LicensePro software.
  • Data analysis skills.
  • Background in licensing for healthcare, retail, or similar industries.
  • Experience recommending process improvements.

Soft Skills:
  • Highly organized and detail-oriented.
  • Strong communication skills.
  • Motivated and able to handle repetitive tasks.
  • Continuous improvement mindset.

Interview Process:
  • Likely one round with the team.

Apply