Library Program Coordinator Jobs in Atlanta, GA (NOW HIRING)

About Us
Georgia College & State University (GCSU) is the state's designated public liberal arts university, where students learn the essential skills to compete in a fast-paced and technology-driven global society. The university prepares students for successful careers, leadership in communities, problem solving and life-long learning through personalized attention in a residential setting with opportunities for a variety of transformational experiences through its award-winning, high-impact practices. One of only three selective universities within the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers undergraduate degrees in more than 40 majors, more than 30 graduate programs, doctorates in education and nursing, professional certificates, and continuing education programs.
As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), GCSU is committed to fostering a liberal arts environment that values academic preeminence, interdisciplinary inquiry and an inclusive learning community. GCSU enjoys a strong reputation for academic excellence and nationally ranked programs according to US News & World Report, The Princeton Review and Colleges of Distinction - among other ranking sources.
Georgia College & State University takes great pride in combining the educational experience of a private liberal arts college with the affordability of a public university. Faculty and staff are dedicated to student engagement and experiential learning through high-impact practices such as internships, service- and community-based learning, leadership development, study abroad opportunities, mentored undergraduate research and a capstone project that fosters intellectual curiosity, reasoned inquiry and critical thinking.
The university's beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming college town of approximately 19,000 residents in Central Georgia, and only 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery O'Connor, '45, and the college community enjoys many exciting literary arts programs at O'Connor's former home, Andalusia, a National Historic Landmark owned by the university. Milledgeville is located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational and leisure opportunities beyond Milledgeville - Macon and Atlanta are located within easy driving distances.
Georgia College & State University is dedicated to protecting academic freedom in addition to supporting freedom of expression as outlined in the University System of Georgia's Freedom of Expression and Academic Freedom policy and its Ethics Code of Conduct. For more information, visit us online at gcsu.edu .
Job Summary
The Administrative Assistant I performs a broad range of administrative duties in support of the Dean and the Library Administration Office. This position requires mature judgment, discretion, and strong organizational skills to support the daily academic and administrative operations of the Library. The role serves as a key liaison between the Dean's office and internal stakeholders, and provides backup support to the Office Coordinator on purchasing-related tasks and space/room reservations.
Responsibilities
Administrative Support - 45%
- Routes and resolves a range of administrative inquiries and operational issues on behalf of the Dean and Associate Directors.
- Coordinates all phases of faculty and staff searches, including scheduling, candidate communications, and hiring process administration.
- Provides administrative support for academic functions, including internal promotion and tenure tracking.
- Enters and maintains course data in Banner and flags courses for SRIS administration.
- Supports personnel programs and related documentation in accordance with university policies.
Files Management - 5%
- Organizes and maintains personnel, travel, and other administrative files in accordance with records management standards.
- Ensures files are current, accurate, and readily accessible to authorized staff.
Scheduling & Correspondence - 5%
- Schedules and coordinates meetings, appointments, and travel arrangements for the Dean.
- Composes, edits, and distributes correspondence, memoranda, and meeting minutes.
- Coordinates scheduling and communications with candidates during faculty and staff search processes.
- Assists with new employee on-boarding logistics and orientation activities.
Budget Administration - 15%
- Collaborate with the Office Coordinator to manage the Library's travel and professional development budget.
- Assists in administering non-book-related foundation accounts, ensuring accurate tracking and appropriate use of funds.
- Provides backup support for purchasing-related tasks as needed.
Liaison & Coordination - 20%
- Serves as a primary liaison between the Dean's office, Associate Directors, and the Library Executive Session.
- Supports a broad range of administrative, curricular, and co-curricular activities requiring cross-functional collaboration.
- Facilitates timely communication and follow-through on action items arising from leadership meetings and initiatives.
Other Duties - 5%
- Performs other duties as assigned.
Student Supervision - 5%
- Participates in the recruitment and hiring of student assistants in coordination with other staff members.
- Supervises, trains, and provides day-to-day guidance to student assistant employees.
Required Qualifications
Educational Requirements
High school diploma or GED equivalent
Required Experience
1-2 years of experience
Preferred Qualifications
Preferred Educational Qualifications
Associate degree
Preferred Experience
Three to five years of related experience; or an equivalent combination of education and experience.
Experience with Microsoft Office, including Outlook, Excel, and Teams.
Proposed Salary
This position is a pay grade 5. The minimum salary is $30,828.00 . Starting salary within this range is based on relevant years of experience.
For more information about GCSU compensation practices, click here: https://www.gcsu.edu/humanresources/pay-grade-structure.
Required Documents to Attach

• Cover Letter
• CV / Resume
• List of References

Knowledge, Skills, & Abilities
ABILITIES
- Exercise sound judgment and discretion when handling sensitive personnel, financial, or administrative matters
- Manage multiple concurrent tasks and shifting priorities in a fast-paced academic office environment
- Communicate clearly and professionally with faculty, staff, administrators, and external candidates
- Work independently with minimal supervision while maintaining accuracy and attention to detail
- Build and maintain cooperative working relationships across departments and leadership levels
- Adapt to evolving responsibilities and provide flexible support across a range of administrative functions
KNOWLEDGE
- Principles of office management, correspondence preparation, and meeting coordination
- University administrative policies, procedures, and records management standards
SKILLS
- Proficiency with university enterprise systems, including Banner and related academic or administrative platforms
- Strong written communication skills for drafting correspondence, memoranda, and meeting minutes
- Effective calendar and scheduling management for a senior administrator with competing priorities
- Accurate and organized file and records management across personnel, travel, and financial documents
- Coordination of multi-step processes such as faculty/staff searches, on-boarding, and budget tracking
- Proficiency with standard office productivity software (Microsoft Office Suite or equivalent)
USG Core Values
The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 .
Equal Employment Opportunity
Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG). The Board of Regents prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from the participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.
Other Information
This is not a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.
Background Check

• Criminal Background Check