Library Administrative Coordinator Jobs (NOW HIRING)

Overview

Princeton University Library (PUL) seeks a highly organized, client-focused, and detail-oriented Library Talent Operations Coordinator to support talent acquisition, employee development, and people operations across the Library.

Reporting to the Director, Talent and Organizational Effectiveness, the Coordinator supports PUL's talent acquisition and employee development efforts by coordinating Dean of the Faculty (DOF) and Human Resources (HR) staff hiring activities, maintaining accurate entries into applicant tracking systems, and providing logistical support for candidates, employee training, and organizational initiatives. Highly developed tact, discretion, and diplomacy are necessary skills for success in this role.

Responsibilities

Talent Operations & People Administration

• Coordinate and track employee status changes, appointments, and organizational updates.
• Maintain and update PUL's Library organizational chart to ensure accuracy and consistency.
• Coordinate employee offboarding processes and related documentation.
• Maintain and update the library's vacancies database and follow up on incomplete or missing information.
• Support data integrity across HR and talent management systems through audits and in collaboration with Human Resources and Dean of Faculty partners.
• Identify opportunities to improve processes with a focus on enhancing the candidate and employee experience.

Recruitment & Hiring Coordination

• Coordinate hiring activities including job postings, interview scheduling, candidate communications, and documentation management.
• Partner with Talent Acquisition and hiring managers to ensure alignment on recruitment timelines and requirements.
• Coordinate interview logistics with library administrative staff and facilitate on-site interview experiences.
• Support the development and delivery of a centralized onboarding process for new employees.

Learning & Employee Engagement Support

• Coordinate logistics for employee training, professional development programs, and engagement initiatives.
• Provide day-of-event support for training sessions and the Library's Learning and Education Training Committee (LETC).

Content & Knowledge Management

• Design, maintain, and update the Talent and Organizational Effectiveness Confluence site.
• Ensure content remains current, accessible, and aligned with Library priorities and initiatives.

Qualifications

Required Qualifications:

• Bachelor's degree or equivalent combination of education and experience.
• Minimum of three (3) years of experience in recruitment coordination, HR administration, talent operations, or a related field.
• Experience working with applicant tracking systems and HR platforms such as Workday, PeopleSoft, Interfolio, or similar systems.
• Strong organizational and project coordination skills with the ability to manage multiple priorities simultaneously.
•  Demonstrated ability to handle confidential and sensitive information with discretion.
• Excellent judgment, diplomacy, and interpersonal skills.
• Strong written and verbal communication skills.
• Exceptional attention to detail and commitment to data accuracy.
• Demonstrated ability to learn and adapt to new technologies and systems.
• Strong client-service orientation and commitment to fostering positive employee and candidate experiences.

Preferred Qualifications

• Experience working in higher education, academic libraries, or similarly complex organizations.
• Familiarity with Airtable, Confluence, or comparable content and workflow management platforms.

Princeton University is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.

If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.

Standard Weekly Hours36.25Eligible for OvertimeNoBenefits EligibleYesProbationary Period180 daysEssential Services Personnel (see policy for detail)NoPhysical Capacity Exam RequiredNoValid Driver's License RequiredNo Experience LevelAssociate#LI-NC1Salary Range$70,000 to $80,000Employment Type: FULL_TIME