Library Administrative Coordinator Jobs (NOW HIRING)

At the University of California, Berkeley , we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging makes it a special place for students, faculty, and staff, who are among the most talented and accomplished anywhere, including Nobel laureates, Pulitzer Prize winners, and MacArthur Fellows. Since our founding in 1868, we have been an engine for innovation - driving intellectual, economic, and social progress that benefits California, the U.S., and beyond. Together, we change the world.
At Berkeley, the best careers are built on a foundation of continuous learning and growth . We actively support professional development by providing all full-time staff employees with at least 80 hours of paid time per year and provide space for supportive colleague communities via numerous employee resource groups.
We invite applicants who are inspired by our Principles of Community and who are eager to be part of our exciting Strategic Plan , which charts Berkeley's next era of excellence.
Learn more about some of our accomplishments at Points of Pride .
Departmental Overview
The Bancroft Library is the primary special collections library at UC Berkeley, and one of the largest and most heavily used libraries of manuscripts, rare books, and unique materials in the United States. Bancroft supports major research and instructional activities and plays a leading role in the development of the university's research collections.
Position Summary
The Friends of The Bancroft Library Coordinator serves an important role on The Bancroft Library's administrative team and is responsible for supporting and coordinating the library's engagement and communications with current and prospective donors, alumni, volunteers, the UC Berkeley campus community, and the general public. Reporting to the Bancroft Director, the Friends Coordinator works collaboratively with Bancroft and University Library staff to provide high-level administrative support for donor stewardship, public programs, communications (including publications), and special projects.
Alongside the Bancroft Director, the Friends Coordinator supports the members and activities of The Friends of The Bancroft Library, a University of California, Berkeley support group with 501(c)(3) nonprofit status. The Friends Coordinator works closely with The Friends of The Bancroft Library Council Executive Committee, which includes a rotating chair, co-chair, and treasurer, as well as the Friends Secretary, who is the Bancroft Director.
Application Review Date
The First Review Date for this job is September 9, 2026. For full consideration, please apply on or before the first review date.
Responsibilities
30%

• In collaboration with the Bancroft Director and Friends Council Executive Committee, coordinates activities of the Council of The Friends of The Bancroft Library, including planning, supporting, and developing agendas for quarterly Council meetings, committee meetings, and the annual meeting.
• The Coordinator also assists in developing agendas, presentation materials, and written remarks for Friends of The Bancroft Library events and meetings.

20%

• With the Bancroft Director and the UC Berkeley Library Development Office, serves as the lead Bancroft staff person focused on coordination of donor stewardship and cultivation within The Bancroft Library.

10%

• Serves as Bancroft's key liaison with the UC Berkeley Library Communications Office. Prepares and/or assists in preparing written and visual materials, including Friends of The Bancroft Library publications (such as a regular newsletter and an annual "keepsake"), event calendars, and other written and visual outreach materials. May create social media posts.

10%

• Designs and supports programs, events, and communication strategies for Bancroft donors, alumni, Friends of The Bancroft Library Council members, and other key constituencies of Bancroft Library programs. (Bancroft constituents may include, but are not limited to, donors, prospective donors, campus visitors, community representatives, government officials, the general public, alumni, prospective and current students, and their families/supporters.)

10%

• Collaborates with the UC Berkeley Library Development Office and campus-level partners, as needed, in conducting research and discovery on donors and funds to support stewardship, as well as proposal and prospect development.
• Assists the Bancroft Director and Library Development team in preparing for donor visits, including scheduling, running donor reports, preparing prospect briefings, and drafting presentations.
• With the Library Development team, ensures donor information and data are accurate and up-to-date in campus systems.

10%

• Coordinates Bancroft Library and Friends of The Bancroft Library meeting and event logistics.
• Works with Bancroft and Library Development colleagues to facilitate tours of The Bancroft Library gallery, exhibitions, pop-ups, and open houses.
• Also assists in planning and execution of library events, such as Homecoming and Cal Day.

5%

• With the Bancroft Director, Friends Council Executive Committee, UC Berkeley Library Development Office, and University Library financial analysts, develops and monitors the Friends' annual budget.
• Works collaboratively with internal and external stakeholders to maintain appropriate insurance coverage, prepare annual taxes, compliance reports, and additional associated documentation to support the group's continued operations as a 501(c)(3) organization.

5%

• Provides high-level customer service to donors, alumni, visitors, scholars, and library colleagues by answering routine inquiries, including questions received by phone or email related to The Bancroft Library, the larger Library, or campus.

Required Qualifications

• Thorough knowledge of basic concepts and principles of building and maintaining effective relations with a variety of alumni and other key constituencies.
• Organizational skills including skill to meet prescribed deadlines; event planning skills.
• Thorough written, verbal and interpersonal communications, tact and political acumen to effectively represent the campus.
• Thorough research, analytical and critical thinking skills, including sound judgment and decision-making skills and skill to correctly identify real and potential problems, advising management as required, and proposing effective strategic resolutions.
• Skill in project management, including event planning and meeting deadlines.

Preferred Qualifications

• Thorough knowledge of and/or ability to learn about the campus, its mission, goals, objectives, programs, achievements, infrastructure and issues of concern.

Education / Training

• Bachelor's degree in related area and / or equivalent experience / training. (Required)

Salary & Benefits
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted annual salary range that the University reasonably expects to pay for this position is $77,000.00 - $87,660.00.

• This is an exempt, monthly-paid position.
• This is a full-time (40 hours/week) Career position eligible for UC benefits.

How to Apply
To apply, please submit your resume and cover letter.
Other Information

• This is not a visa opportunity. This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee.

Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Misconduct
As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
Misconduct means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.