Librarian Assistant Jobs in Rincon, GA (NOW HIRING)

The Administrative Assistant is much more than a support role-it's the foundation of a well-functioning, welcoming, and mission-driven office. This position ensures that daily operations run smoothly, the physical space is organized and uplifting, and internal systems support a culture of excellence, positivity, and care. The ideal candidate is detail-oriented, organized, a problem-solver, and passionate about creating an environment where all feel supported.
About Brightside Child and Family Advocacy
Brightside Child & Family Advocacy provides services to prevent child abuse and neglect by strengthening and supporting healthy family relationships.Since 1991, Savannah CASA has recruited, trained, screened, and supervised volunteers to provide individualized advocacy for children who have experienced abuse and neglect. CASA volunteers advocate for children in foster care by collecting and delivering objective information to the judges of the Juvenile Court.After 30 years of advocating for thousands of foster care children, Savannah CASA has evolved to serve more families and children in crisis. Under the new name Brightside Child & Family Advocacy, our organization provides a wide range of services to prevent child abuse and neglect in Chatham County.Brightside launched The Bright House, a supervised visitation and family support center. Parents develop healthy relationships with their children in a warm, homelike environment while participating in court-mandated supervised visitation. As the 2021 recipient of the Georgia CASA Award of Excellence, Brightside Advocacy will continue its high-quality and personalized advocacy for children in foster care. With more than 200 trained volunteers, Brightside's Savannah CASA program ensures that children in our community experiencing foster care have a committed advocate helping to change their stories.Brightside Child and Family Advocacy is the Prevent Child Abuse Georgia (PCA Georgia) local council for Chatham County. As Prevent Child Abuse Greater Savannah, we expand current programs to bolster child abuse and neglect prevention efforts and awareness in the community. Recently, Brightside Advocacy added our newest program, Brighter Futures, which works with young people aging out of foster care.
Description
About Brightside Child & Family Advocacy
At Brightside Child & Family Advocacy, we work every day to prevent child abuse and neglect by strengthening families and creating safe, stable environments where children can thrive. We believe every child deserves the chance to grow up in a loving, supportive home-and we're committed to making that vision a reality. Our team lives our values in everything we do. Learn more about the culture that drives us at brightsideadvocacy.org/our-values.
Administrative Assistant Job Summary
The Administrative Assistant is much more than a support role-it's the foundation of a well-functioning, welcoming, and mission-driven office. This position ensures that daily operations run smoothly, the physical space is organized and uplifting, and internal systems support a culture of excellence, positivity, and care. The ideal candidate is detail-oriented, organized, a problem-solver, and passionate about creating an environment where all feel supported.
Qualifications

• Strong computer skills, including Microsoft Office, Google Workspace, and a comfort level with learning new software.
• Exceptional organization, time management, and communication skills.
• Ability to remain calm, helpful, and focused in a dynamic, fast-paced nonprofit setting.
• Commitment to professionalism, discretion, and maintaining confidentiality.

What we are looking for

• You notice when the coffee is low and when someone seems like they need a kind word.
• You believe systems can be both efficient and people-centered.
• You thrive in a role where you can bring order to chaos while radiating positivity.
• You believe that every task-big or small-can contribute to something meaningful.
• You're not just looking for a job-you want to be part of a mission.

Traits & Distinguishing Characteristics

• Fierce attention to detail paired with a "big picture" mindset.
• Thrives in high-stress, fast-moving environments with a cool head and can-do attitude.
• Takes initiative, owns outcomes, and follows through with professionalism and accountability.
• Committed to personal and professional growth-welcomes feedback and seeks learning opportunities.

Key Responsibilities
Office Management & Organization

• Maintain a tidy, efficient, and welcoming office environment where everything has a place, and everyone can focus.
• Develop and implement systems to improve office flow, including document management, inventory tracking, and space utilization.
• Manage supply orders, equipment maintenance, and vendor coordination to keep everything running like clockwork.
• Greet visitors warmly and ensure staff and guests feel valued, seen, and supported.

Administrative Support

• Provide administrative support to the Executive Director, including calendar management, meeting coordination, and document preparation.
• Answer phones and emails, route inquiries, and maintain a high standard of professionalism in all communications.
• Prepare reports, forms, letters, and records with accuracy and attention to detail.
• Maintain digital filing systems in alignment with confidentiality and compliance standards.
• Develop and implement efficient systems and processes to support daily operational needs and respond effectively to emerging situations.
• Proactively identify opportunities to streamline administrative workflows and enhance overall office efficiency.

Culture & Communication

• Contribute to a positive and encouraging workplace culture by promoting kindness, helpfulness, and clear communication.
• Lead with a "how can I help?" attitude and offer solutions that enhance efficiency and harmony across teams.
• Coordinate internal communications to ensure staff are informed, engaged, and aligned.
• Assist in planning staff appreciation activities and help nurture a healthy, joyful work environment.

CASA Program Support

• Review incoming CASA volunteer applications, schedule interviews, and assist with interviews as needed.
• Coordinate the administrative tasks of new CASA volunteer training and the swear-in process.
• Keep the CASA volunteer email group up to date and route volunteer inquiries to the appropriate staff.
• Manage background checks for staff and volunteers and order name tags as needed.
• Assist with the coordination of CASA special events, projects, and recruitment efforts as needed.
• Complete additional administrative tasks as assigned by program leadership.

Physical Demands
To perform the essential functions of this job successfully, an employee must meet the physical demands described here. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• Much of the work in this position is completed while sitting at a desk and using a computer and phone. It requires talking, hearing, and visual acuity to perform these primary functions.
• Includes traveling to various locations and facilities throughout the county and navigating mobility within various environments. Must have a driver's license and a clean driving record.
• Occasionally, it includes reaching above shoulder height or below the waist or lifting to 25 pounds for office equipment, supplies, and materials.

Salary & Benefits
This position is available as part-time or full-time depending on the candidate. Compensation is $18-$22/hour based on experience and education, with benefits including an IRA match, vision, dental, and generous paid time off.
Brightside Child & Family Advocacy is an equal opportunity employer. We strongly encourage and seek applications from women, people of color, bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. Job applicants and staff shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical conditions.
Salary
$18 - $22 per hour