Office Manager (West Chester, PA)
Taylor’s Music Store is a family-oriented, full-line modern music store offering sales, service, rentals, and lessons and has been in business over 95 years. Taylor’s is seeking a full-time Office Manager. This permanent, full-time Office Manager position will perform general administrative tasks and basic ledger account entries in an in-person, office environment Monday through Friday.
Job Duties and Responsibilities
Core duties and responsibilities include the following. Other duties may be assigned.
Customer / School / Vendor Account Management
· Accounts Payable: Reconcile and process vendor payments, store utilities, credit card payments
· Accounts Receivable: monitors customer and vendor accounts for payments and makes deposits
· Monitor and make payments for financed and credit line accounts
Accounting and Tax Processing
· Reconciles monthly bank statements and credit card statements, makes deposits, monitors bank balances and initiates transfers
· Pays monthly sales tax and other monthly and/or quarterly taxes with appropriate ledger entries
· Completes Month-end and Year-End closing procedures
· Processes 1099 Tax forms
General Administration
· Distributes all incoming mail
· Orders store supplies and maintains store copier
· Maintains all records and contracts per PCI Compliance guidelines
Supervisory
· Supervise full time Lessons Manager and part time Rental Administrator to ensure all job responsibilities are met
· Cross train as necessary to cover for office absences
Abilities and Skills
· Familiar with all facets of bookkeeping, knowledge of basic accounting principles, and ability to perform basic accounting and ledger entry transactions
· Proficiency with computers and Microsoft Office programs, including Excel, Word, and Outlook
· Excellent written and oral communication skills
· Highly organized and detail oriented with a drive for a high level of accuracy
· Good interpersonal skills with ability to work with sales staff, management, vendors, and customers
· Familiar with using computer-based Point of Sale (POS) programs preferred
· Must exhibit confidentiality practices when working with sensitive information
· Ability to multi-task and prioritize competing tasks and projects in a fast-paced environment
Job Requirements
· Minimum High School diploma
· Associates and/or college degree a plus
· 5 or more years relevant work experience, including basic accounting
Additional Requirements
· Ability to ascend / descend a flight of stairs
· Be able to lift up to 10 pounds
Compensation
· Competitive market-based pay, commensurate with experience and education
· Comprehensive benefits package including medical /dental / vision coverage, paid time off, and matching 401k plan
We are an Equal Opportunity Employer. Please no phone calls or agency submissions.