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Legislative Executive Assistant Jobs in Utah (NOW HIRING)

Salt Lake City

Minutes And Records Clerk

Salt Lake City, UT · On-site

$16 - $21/hr

... legislative actions, and executive actions. Tasks may include, writing or editing of web copy ... May assist with the development of records management practices for various departments of the City.

All JobsLegislative JobsLegislative Executive Assistant JobsLegislative Executive Assistant Jobs in Utah

Legislative Executive Assistant information

What are the key skills and qualifications needed to thrive as a legislative executive assistant?

To thrive as a Legislative Executive Assistant, you need strong organizational skills, attention to detail, and a solid understanding of legislative processes, often supported by a degree in political science, public administration, or a related field. Familiarity with legislative tracking systems, scheduling software, and proficiency in Microsoft Office are commonly required technical skills. Excellent written and verbal communication, discretion, and the ability to multitask under pressure are standout soft skills for this role. These abilities ensure efficient support for legislators, effective coordination of legislative activities, and maintenance of confidentiality in a fast-paced government environment.

What is a legislative executive assistant?

Legislative Executive Assistants are professionals who support lawmakers or legislative bodies by managing administrative tasks, conducting research, preparing documents, and coordinating communications. They play a crucial role in helping legislators stay organized by handling correspondence, scheduling meetings, and tracking legislative activities. Their work ensures that elected officials can focus on policy and decision-making while maintaining efficient office operations.

What are some common challenges faced by legislative executive assistants, and how can they be managed?

Legislative Executive Assistants often navigate fast-paced environments where priorities can shift quickly due to legislative sessions, constituent needs, or urgent requests from lawmakers. Managing multiple tasks, such as scheduling, drafting correspondence, and conducting legislative research, requires strong organizational and communication skills. Building effective systems for tracking deadlines, maintaining confidentiality, and staying proactive with legislative calendars can help manage these challenges. Open communication with legislators and team members also ensures smooth workflow and timely support.

What is the difference between Legislative Executive Assistant vs Legislative Assistant?

AspectLegislative Executive AssistantLegislative Assistant
Required CredentialsHigh school diploma or associate degree; administrative experienceHigh school diploma; administrative or legislative experience
Work EnvironmentOffices of legislators, government agenciesLegislative offices, government institutions
Employer & IndustryLegislative bodies, government officesLegislative chambers, government agencies
Common Search/ComparisonYesYes

The Legislative Executive Assistant typically handles high-level administrative tasks, manages schedules, and supports legislative staff, often working closely with executives. The Legislative Assistant focuses more on policy research, drafting legislation, and providing legislative support. While both roles require administrative skills, the Executive Assistant role emphasizes executive support, whereas the Legislative Assistant emphasizes legislative process knowledge.

What are popular job titles related to Legislative Executive Assistant jobs in Utah? For Legislative Executive Assistant jobs in Utah, the most frequently searched job titles are:
What job categories do people searching Legislative Executive Assistant jobs in Utah look for? The top searched job categories for Legislative Executive Assistant jobs in Utah are:
Legislative Executive Assistant jobs near you

Executive Assistant - Mayor's Office

City of Salt Lake City

South Salt Lake, UT • On-site

$74K - $91K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 14 days ago

Job description

Position Title:
Executive Assistant - Mayor's Office
Job Description:
Under general administrative direction, incumbent performs advanced secretarial and administrative support for a department head, the Mayor, Chief of Staff or other executive in the Mayor's office. Assignment of duties includes work of a confidential or complex nature, exposure to sensitive information and contacts requiring considerable discretion, judgment, tact and diplomacy. Coordinates executive's calendar, schedules appointments and makes travel arrangements, as needed. Receives and reviews incoming correspondence; refers routine matters to appropriate parties for action and follow up to ensure proper disposition. Communicates with elected officials, executives, administrative and line management, as needed, to convey information. Maintains sensitive files and records. Exercises discretion and independent judgment while handling administrative tasks on the executive's behalf.
This is an appointed, at-will position without tenure and exempt from the career service system.
Early application submittal is encouraged. An initial review of resumes will be conducted on August 10th, 2026.
POSITION SALARY RANGE: $74,800 - $91,400 estimated annually based on experience and qualifications.
Work Schedule: Monday-Friday, 9:00 a.m. - 5:00 p.m. Occasional evening and weekend work may be required based on business needs.
Use our total compensation calculator to see your earning potential in this role!
This position is eligible for full city benefits, including:
  • Health Insurance
  • Dental, Vision and Life Insurance
  • Paid vacation and personal leave
  • Six to twelve weeks of paid parental leave from day one of employment
  • Retirement contributions toward a pension plan and/or 401(k)
  • A robust Employee Assistance Plan (EAP)
  • Up to $4,000 tuition reimbursement annually
  • Discounted supplemental benefits like pet insurance and legal services

TYPICAL DUTIES:
  • Acting in a confidential capacity, reviews and summarizes all correspondence, reports, legal and legislative dealings requiring executive action. Processes or obtains supplemental information necessary for the executive to act or refer to the division-level managers. Prepares all correspondence and file documents related to budgetary, administrative, legal, and legislative actions for access and historical tracking. Prepares council agenda cover sheets, summary reports and appropriate attachments for distribution and timely council action.
  • Prepares or assists in the preparation of various reports. Researches topics or issues and gathers specialized information.
  • Composes correspondence, memos, reports, forms and other materials from rough draft, final working draft, notes, dictation notes or digital recording. Creates meeting agendas, takes and prepares minutes and other meeting materials. Where appropriate, responds in writing on behalf of the executive.
  • Makes travel arrangements, sets meetings and schedules conference rooms and attendees. Maintains the executive's master calendar and prepares daily schedule of events. Maintains filing system of daily informational materials, including sensitive or confidential information, for meetings, department actions, revolving issues/items that require follow up or rescheduling.
  • Uses considerable public relations skills in handling calls, resolving issues, and supplying information about city government, or routing calls and individuals to proper city personnel for assistance.
  • May perform staff support activities for mayor's cabinet meetings, establishing meeting dates, times and locations, receiving and distributing materials for review and action. Ensures appropriate level of documentation and approval-action follow through.
  • Performs other duties as assigned.

MINIMUM QUALIFICATIONS:
  • Graduation from high school or the equivalent and two years paid progressively more responsible office experience including any combination of office management, public or community relations, and/or executive secretary duties. Up to two years of post-secondary academic training may be substituted for required experience on a year-for-year basis.
  • Ability to maintain an effective working relationship with individuals of diverse backgrounds, including public officials, community leaders, employees, department heads, division managers, other governmental agencies and the general public.
  • Ability to communicate effectively orally and in writing.
  • Strong knowledge of modern office administration, business English, grammar, correspondence formats and composition.
  • Ability to operate a personal computer, including standard office software (e.g. Microsoft Word, Excel, etc.), and office equipment.
  • Ability to maintain legal and confidential information in accordance with established policy and procedures.
  • Possession of a valid state driver's license or Utah driving privilege card may be required.

GROWTH OPPORTUNITY:
This position offers an excellent opportunity for individuals looking to build a career in executive administration or public service. Employees will gain hands-on experience supporting executive leadership, coordinating high-level projects, preparing materials for City Council, and working with elected officials, department leaders, and community partners.
WORKING CONDITIONS:
  • Light physical effort. Pleasant working conditions with little or no exposure to hazards. May be exposed to discomfort associated with frequent use of computer keyboard and exposure to computer monitor displays.
  • Intermittent exposure to stress as a result of human behavior and the demand of various job assignments.
  • Attendance at some night meetings or irregular working hours may be required.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified.
All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
POSITION TYPE
Full-Time
POSITION SALARY RANGE
$74,800 - $91,400
DEPARTMENT
Mayor's Office
Full Time/Part Time:
Full time
Scheduled Hours:
40

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