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Legal Word Processing Jobs in New York (NOW HIRING)

Friedman Williams

Word Processor

Newark, NJ · On-site

$43K - $49K/yr

The position will provide legal assistance to attorneys, focusing on detail and accuracy. This position will be the first point of contact for users seeking word processing assistance and/or document ...

Phaxis

Word Processor

Manhattan, NY · On-site

$30 - $35/hr

Word Processor/Legal Secretary Midtown law firm has opening for a Word Processor/Secretary temp to perm. Should have experience with TOC, TOA, adobe, redlining, strong word skills and legal ...

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Legal Word Processing information

What are some common challenges faced in a legal word processing role, and how can they be managed effectively?

Legal Word Processing professionals often work under tight deadlines, managing multiple document requests from attorneys and paralegals simultaneously. Accuracy and attention to detail are crucial, as even minor errors can have significant consequences in legal documents. To manage these challenges, it's important to develop strong organizational skills, communicate clearly with your team about priorities, and stay up to date with legal formatting standards and document management software. Many teams offer training and support to help new hires adapt quickly to the fast-paced environment.

What is the difference between Legal Word Processing vs Legal Transcription?

AspectLegal Word ProcessingLegal Transcription
Required SkillsProficiency in legal terminology, document formatting, and word processing softwareListening skills, accuracy in transcribing audio, familiarity with legal language
Work EnvironmentOffice-based, working with legal documents and softwarePrimarily audio-based, often remote, listening to recordings
Common UsageDrafting, editing, formatting legal documentsTranscribing legal recordings, dictations, or court proceedings

Legal Word Processing involves creating and formatting legal documents using specialized software, focusing on accuracy and presentation. Legal Transcription centers on converting audio recordings into written legal texts. While both roles require knowledge of legal terminology, Legal Word Processing emphasizes document preparation, whereas Legal Transcription focuses on audio-to-text conversion.

How to become a legal word processor?

To become a legal word processor, you typically need strong typing and editing skills, familiarity with legal terminology, and proficiency in word processing software like Microsoft Word or specialized legal tools. Many positions require a high school diploma or equivalent, and some employers prefer candidates with legal or administrative experience or certifications in legal support. Attention to detail and the ability to work under deadlines are essential in this role.

What is legal word processing?

Legal word processing is a specialized administrative role focused on preparing, editing, and formatting legal documents such as contracts, briefs, pleadings, and correspondence. Professionals in this field are skilled in using word processing software, often with advanced knowledge of legal terminology and formatting requirements. They help ensure that documents are accurate, properly formatted, and comply with court or firm guidelines, playing a crucial role in supporting attorneys and legal teams. Accuracy, confidentiality, and attention to detail are key aspects of this job.

What are the key skills and qualifications needed to thrive as a legal word processing specialist, and why are they important?

To thrive as a Legal Word Processing Specialist, you need advanced proficiency in document formatting, legal terminology, and typing accuracy, often supported by experience in legal environments or a related certification. Familiarity with Microsoft Office Suite, legal document management systems, and specialized transcription or redlining software is typically required. Strong attention to detail, time management, and effective communication skills help ensure accuracy and timely completion of sensitive legal documents. These competencies are crucial for maintaining the integrity and confidentiality of legal materials and supporting efficient legal operations.
What are popular job titles related to Legal Word Processing jobs in New York? For Legal Word Processing jobs in New York, the most frequently searched job titles are:
What job categories do people searching Legal Word Processing jobs in New York look for? The top searched job categories for Legal Word Processing jobs in New York are:
What cities in New York are hiring for Legal Word Processing jobs? Cities in New York with the most Legal Word Processing job openings:
Legal Word Processing jobs near you
Infographic showing various Legal Word Processing job openings in New York as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 14% Part Time, and 2% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution.

Word Processing Resource Center Specialist

The O'Neil Search Group

Ardsley, NY • Remote

Full-time

Re-posted 25 days ago

Job description

A leading global law firm is seeking a Resource Center Specialist (Word Processor) for an overnight position. This is a remote position.

Minimum of five years’ experience in a legal Word Processing Center environment.


Candidates must be able to work the following schedule:  

Tuesday: 8:00 p.m. – 6:00 a.m. 

Wednesday: 8:00 p.m. – 6:00 a.m. 

Thursday: 8:00 p.m. – 6:00 a.m. 

Friday: 8:00 p.m. – 5:30 a.m. 




Candidates must be able to work the following schedule:

Tuesday: 8:00 p.m. – 6:00 a.m.

Wednesday: 8:00 p.m. – 6:00 a.m.

Thursday: 8:00 p.m. – 6:00 a.m.

Friday: 8:00 p.m. – 5:30 a.m.


RESPONSIBILITIES:

  • Convert Adobe PDFs to MS Word and vice versa using firm-issued software.
  • Clean and format Word documents, including applying styles and cross-referencing.
  • Generate tables of contents and authorities.
  • Revise Word documents from handwritten copies or via track changes.
  • Create labels and letters using Word’s mail-merge feature.
  • Select appropriate pleading templates for discovery responses.
  • Compile, edit, and create PDFs with internal/external hyperlinking.
  • Create bookmarked e-binders, and prepare Adobe forms
  • Apply PDF redactions, headers, footers, and bates stamping.
  • Generate comparisons using MS Word or Litera Compare.
  • Process DocuSign packets.
  • Ensure accuracy and quality of all work products.
  • Create and format PowerPoint presentations using firm-branded templates.
  • Create and revise diagrams, tables, and organizational charts.
  • Assist with marketing materials including proposals, face sheets, and placemats.
  • Create and update Excel spreadsheets using filters, formulas and data analysis tools.
  • Build pivot and structured tables.
  • Format spreadsheets for printing or PDF conversion.
  • Transcribe audio files using Olympus software.
  • Stay updated on firm technology and software advancements.
  • Participate in mandatory training sessions, pilot programs, and testing initiatives.
  • Maintain a secure and distraction-free working environment.
  • Provide assistance to administrative and legal staff across the firm.
  • Remain accessible and engage professionally with all levels of personnel.
  • Handle firm content with discretion and privacy.
  • Screen, prioritize, and delegate assignments to exceed expectations and meet deadlines.
  • Manage resource allocation and assist with scheduling.
  • Supervise and support team members; serve as liaison between team and requestors.
  • Ensure compliance with operational procedures.
  • Monitor productivity and quality standards.
  • Maintain accurate records using the ServiceNow tracking system.
  • Troubleshoot software issues, including providing impromptu training as needed.
  • Contribute equitably to the workload.
  • Attend regular staff meetings.
  • Exercise confidentiality in sensitive matters.
  • Promptly answer and manage department and after-hours calls.




QUALIFICATIONS:

  • High school diploma or equivalent required.
  • Minimum of five years’ experience in a legal Word Processing Center environment.
  • Advanced proficiency in Microsoft Word, Excel, PowerPoint, Adobe, and Outlook.
  • Familiarity with iManage Work or similar document management systems.
  • Experience or knowledge of Photoshop, Visio, DocXtools, Workday, and DocuSign is a plus.
  • Strong organizational skills, attention to detail, and the ability to manage multiple projects and deadlines.
  • Ability to work collaboratively in a fast-paced, high-volume environment.


ONeil Search Group logo

About ONeil Search Group

Sourced by ZipRecruiter

Since 1989, The ONeil Search Group has been trusted by the nation’s top tier law firms, financial corporations, mid-sized and specialty boutiques to provide capable, professional employees. With over 50 years of combined experience, our search consultants bring an abundance of connections, intelligence and acumen to their jobs. Furthermore, at The ONeil Search Group, we use a team approach. We share resources and advice so that our clients and our applicants get the best of everything we have to offer. Our dedication and commitment to your satisfaction has earned us an excellent reputation in the recruiting, legal and financial communities. Whether you are an applicant or a client, the ONeil Search team is devoted to fulfilling your unique, specific needs.

Industry

Recruiting and staffing services

Company size

1 - 10 Employees

Headquarters location

NY, US

Year founded

1989

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