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Legal Records Manager Jobs in Utah (NOW HIRING)

Duchesne County

Deputy Recorder

Duchesne, UT · On-site

$18 - $20/hr

... management of Duchesne County's official land and legal records. This position plays an important role in maintaining the integrity of public records and ensuring citizens, businesses, title ...

Duchesne County

Deputy Recorder

Duchesne, UT · On-site

... management of Duchesne County's official land and legal records. This position plays an important role in maintaining the integrity of public records and ensuring citizens, businesses, title ...

Duchesne County

Deputy Recorder

Duchesne, UT · On-site

$18 - $20/hr

... management of Duchesne County's official land and legal records. This position plays an important role in maintaining the integrity of public records and ensuring citizens, businesses, title ...

Lowe Law Group

Records Specialist

Ogden, UT · On-site +1

$17 - $18/hr

Work closely with Case Managers and other members of our legal team to make sure they have the records they need. * Prioritize requests based on case needs and deadlines. * Protect confidential ...

England Logistics

Legal Affairs Manager

Salt Lake City, UT · On-site

$70K - $80K/yr

Maintain records related to compliance, risk management, insurance policies, and related legal documentation. * Support legal due diligence for mergers and acquisitions, including document review ...

Lowe Law Group

Legal Team Case Manager

Ogden, UT · On-site

$20 - $24/hr

Legal Team Case Manager (Full-Time | In-Office | Pre-Litigation) Location: Ogden, Utah Department ... Establishing, maintaining, and updating detailed and confidential client records * Preparing clear ...

FLSmidth, Inc.

Corporate Paralegal

Salt Lake City, UT

$68K - $91K/yr

YOUR RESPONSIBILITIES CONTRACT & LEGAL DOCUMENT MANAGEMENT - Draft, review, format, and manage ... entity records and corporate documentation - Support governance and corporate secretariat ...

Bread Financial

Senior Coordinator - Legal

Draper, UT

$43K - $58K/yr

Document Management: Recordkeeping, includingmaintainingcontracts, litigation files, corporate ... Administration may include obtaining approvals and signatures, record initiation, maintenance ...

New

Extra Space Storage, Inc.

Legal Coordinator

Salt Lake City, UT · On-site

$45K - $60K/yr

... district managers. Under general supervision, performs advanced legal administrative support ... records • Monitor deadlines and ensure timely follow up on legal matters • Assist with drafting ...

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All JobsLegal Records JobsLegal Records Manager JobsLegal Records Manager Jobs in Utah

Legal Records Manager information

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$82K

$148.8K

How much do legal records manager jobs pay per year?

As of Aug 27, 2026, the average yearly pay for legal records manager in Utah is $82,026.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,000.00 and $114,300.00 per year, depending on experience, location, and employer.

What does a legal records manager do?

A Legal Records Manager is responsible for organizing, maintaining, and protecting legal documents and records within a law firm, corporate legal department, or government agency. They ensure that all records are properly stored, easily accessible, and comply with legal and regulatory requirements. Legal Records Managers also oversee records retention schedules, manage the secure destruction of outdated files, and may implement electronic records management systems. Their work helps protect sensitive information and supports efficient legal operations.

What are the key skills and qualifications needed to thrive as a legal records manager?

To excel as a Legal Records Manager, you need expertise in records management, understanding of legal compliance, and a bachelor’s degree in information management or a related field. Familiarity with document management systems, records retention software, and certifications such as Certified Records Manager (CRM) are often required. Exceptional organizational skills, attention to detail, and strong communication abilities set top performers apart. These competencies ensure legal documents are accurately maintained, accessible, and compliant with regulatory requirements, reducing organizational risk.

How does a legal records manager typically collaborate with legal teams and other departments?

Legal Records Managers play a crucial role in supporting attorneys and paralegals by organizing, maintaining, and ensuring the confidentiality of legal documents. They frequently work closely with legal teams to ensure records are easily accessible for case preparation, audits, or compliance reviews. Additionally, they may collaborate with IT, compliance, and administrative departments to implement document management systems and establish best practices for data security and retention. Effective communication and cross-departmental coordination are essential for ensuring that all legal records are accurate, up-to-date, and compliant with regulatory requirements.

What is the difference between Legal Records Manager vs Legal Assistant?

AspectLegal Records ManagerLegal Assistant
CredentialsTypically requires a paralegal certification or relevant legal experienceUsually requires a high school diploma; some roles prefer paralegal certification
Work EnvironmentManages legal records, files, and document systems within law firms or corporate legal departmentsSupports attorneys with administrative tasks, document preparation, and client communication
Industry UsageCommonly employed in law firms, corporate legal departments, and government agenciesWidely used in similar settings, often as an entry-level or support role

The Legal Records Manager focuses on organizing, maintaining, and securing legal documents and records, ensuring compliance and easy retrieval. In contrast, a Legal Assistant provides administrative support to attorneys, including document preparation and client communication. While both roles require familiarity with legal procedures, the Legal Records Manager specializes in records management, whereas the Legal Assistant handles broader administrative tasks.

Are legal records managers in demand?

Legal records managers are in demand due to the increasing need for organized and compliant management of legal documents in law firms, corporations, and government agencies. They often require knowledge of records management systems, legal terminology, and certifications such as the Certified Records Manager (CRM). The role is expected to grow as organizations prioritize data security and regulatory compliance.

How do you become a legal records manager?

To become a legal records manager, individuals typically need a bachelor's degree in fields such as law, records management, or information science. Relevant experience in legal environments and proficiency with records management software are also important; some roles may require professional certifications like the Certified Records Manager (CRM).

How much do legal records managers get paid?

Legal records managers typically earn a median annual salary of around $60,000 to $80,000, depending on experience, location, and the size of the organization. Salaries can increase with certifications, advanced skills in records management software, and years of experience in the field.

What are popular job titles related to Legal Records Manager jobs in Utah?

For Legal Records Manager jobs in Utah, the most frequently searched job titles are:

What job categories do people searching Legal Records Manager jobs in Utah look for?

The top searched job categories for Legal Records Manager jobs in Utah are:

What cities in Utah are hiring for Legal Records Manager jobs?

Cities in Utah with the most Legal Records Manager job openings:

Legal Records Manager jobs near you
Infographic showing various Legal Records Manager job openings in Utah as of June 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $82,026 per year, or $39.4 per hour.

Privacy Officer & Records Manager

Provo, UT • On-site

Utah Division of Human Resource Management
See more jobs at Utah Division of Human Resource Managementexternal

$37.86 - $60.08/hr

Full-time, Part-time

Medical, Dental, Vision, Retirement, PTO

Posted 14 days ago

Job description

Privacy Officer & Records Manager
FT / PT Status - Full-Time
Salary - $37.86 - $60.08 Hourly Wage
Remote Work / In-Office - In-Office / On-SiteRecruiter - Samantha Meltzer smeltzer@utah.gov 801-538-4232
Application Deadline - 8/31/2026*
*This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.
Key Responsibilities
  • Privacy Leadership: Serve as the designated HIPAA Privacy Officer, maintaining and enforcing privacy policies, procedures, and Notice of Privacy Practices (NPP).
  • Compliance & Risk Assessment: Perform ongoing privacy risk assessments, manage privacy incident response, conduct breach risk assessments, and handle notifications in accordance with federal and state laws.
  • Records Governance: Oversee health records management, including retention, archiving, legal holds, destruction schedules, and Release of Information (ROI) protocols.
  • Training & Culture: Develop and deliver mandatory HIPAA privacy training for all workforce members and foster a culture of data privacy.
  • Vendor & BAA Management: Oversee the privacy review process for vendor contracts and ensure execution and management of Business Associate Agreements (BAAs).
  • Audits & Inquiries: Lead investigations into privacy complaints, audit EHR access logs, and serve as the primary point of contact for regulatory inquiries (e.g., OCR).

Qualifications
  • Experience: Minimum [3-5] years of experience in healthcare privacy, health information management (HIM), or healthcare compliance within a HIPAA Covered Entity.
  • Certifications: RHIT (Registered Health Information Technician) is required.
  • Education: Bachelor's degree in Health Information Management, Healthcare Administration, Law, or a related field.
  • Expertise: Deep working knowledge of HIPAA Privacy and Security Rules, HITECH, 42 CFR Part 2 (if applicable), and state healthcare privacy laws.

Preferences
  • The following certifications are highly preferred: CHPC (Certified in Healthcare Privacy Compliance) or CHPS (Certified in Healthcare Privacy and Security).

Supplemental Information
  • Utah State Hospital provides comprehensive violence prevention and deescalation training for all employees during orientation. Ongoing training is provided to prioritize staff and patient safety.
  • Division of Human Resource Management rules and Department of Health and Human Services policies regarding promotions and transfers apply to current employees.
  • The Utah State Hospital is a smoke free environment. Tobacco or E-cigarette use is NOT allowed on campus.
  • Utah State Hospital employees must pass both pre-employment and routine background checks.
  • Only applicants that meet minimum qualifications will be contacted.

Physical Requirements
  • Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying computer-related items; driving an automobile, etc. May be required to lift up to 50lbs.

Working Conditions
  • Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g. safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.

About the Role
Location -
1300 East Center Street
Provo, Utah, 84606
United States
Background Check Required - Yes
Drug Test Required - No
Schedule Code - AX - Employees in supervisory positions
Why You Should Join Our TeamIn Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah, click here. Other benefits may include:
  • Job Stability: Enjoy the security and reliability of employment within a well-established organization.
  • Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
  • Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
  • Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

Health Insurance: Multiple medical plan options, including a High-Deductible Health Plan with an associated Health Savings Account. Opt-out cash benefit available.
Dental & Vision: Multiple dental and vision plan options available.
Paid Leave: Accrue 4 hours of annual leave and 4 hours of sick leave per pay period, with accrual rates increasing with state longevity. 12 paid holidays per year.
Retirement: A generous 10% employer contribution to your Utah Retirement Systems (URS) account (Tier II). Options include a Pension/401(k) Hybrid Plan or a Defined Contribution Plan.
To review the full benefits summary and access a Total Compensation Calculator, please visit the main state benefits page here.
Additional Benefits:
Access to a UTA Bus Pass.
Cafeteria on site with meals, snacks and drinks available for purchase.
Access to the Utah State Hospital Disc Golf Course.
Access to comfort rooms while on campus, as well as other mental wellness benefits.
The AgencyThe Utah State Hospital provides a safe and healing environment in which all people are treated with dignity and respect. It is our purpose to assist patients to reach their potential, through individualized treatment, with a high value being placed on meeting the needs of each patient in a humanistic, caring and professional manner.
For more detailed information about the Utah State Hospital, our treatment programs and philosophy, we invite you to browse our website.
EEO StatementThe State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact (801) 957-9390.

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