Legal Records Manager Jobs in Colorado (NOW HIRING)

Position: Legal Secretary I

Department: Legal

Reports To: Sr. Assistant General Counsel

Location: 7450 Campus Drive, Suite 200, Colorado Springs, CO 80920

Remote: NO

Non-Exempt: YES 

Compensation & Benefits: $24.23 to $27.55 per hour, depending on experience

Mortgage Solutions of Colorado, LLC d/b/a Mortgage Solutions Financial (“MSF”) offers a comprehensive benefit package and PTO (paid time off) for eligible employees. The benefit package includes Health, Dental and Vision Insurance, options to participate in a Health Savings Account, Flexible Spending Account, Life and AD&D coverage, voluntary Supplemental Life, voluntary Short-Term, Long-Term Disability and Supplemental insurance. In addition, eligible employees have the option to participate in a company retirement plan.

About MSF

MSF is a national mortgage lender based in Colorado Springs. MSF strongly believes every client should be served with integrity, dignity, and respect. Without compromise, MSF is committed to providing loans that are in the best interest of our clients, not our bottom line. We will continue to educate the community by empowering our clients to make responsible and informed fiscal decisions that result in greater financial peace of mind.

Role Overview

The Legal Secretary I provides core administrative and secretarial support to in-house counsel, paralegals, and the broader administrative, legal, and compliance teams. Under direct supervision, this role maintains organized file structures, assists with document preparation, manages office supplies, and ensures accurate invoice processing. The position requires strict confidentiality, strong foundational clerical skills, and the ability to apply company policies to daily tasks.

Essential Functions

• Perform secretarial duties under direct supervision to support the company's attorneys, paralegals, and legal teams.
• Maintain legal records, corporate files, and centralized document management systems for in-house counsel and leadership.
• Prepare standard legal papers, briefs, and routine borrower or business correspondence.
• Schedule meetings, coordinate legal team calendars, and arrange travel.
• Monitor and maintain legal office supply inventory by checking stock levels and placing orders.
• Prepare legal vendor invoices, track payments, and route records to accounting.
• Safeguard client, borrower, and attorney information to keep all matters strictly confidential.
• Support routine administrative functions across General Counsel, Licensing, Facilities, and customer service areas.
• Handle basic issues and problems, referring more complex operational or legal matters to higher-level staff.
• Help organize written and electronic company policies to support consistency and easy access.
• Perform basic legal research, administrative errands, and document collection tasks as directed by legal counsel.
• Provide coverage and back-up support for our front lobby operations by greeting guests, issuing visitor badges, escorting visitors, inventory, supply ordering, breakroom cleaning and handling incoming phone inquiries.

Knowledge Skills and Abilities

• Beginning knowledge of subject matter, clerical processes, project scheduling, and file management.
• Basic understanding of Microsoft Office software and internet-based research tools.
• Strong organizational skills and attention to detail.
• Familiarity with basic mortgage, banking, real estate, or servicing terminology is preferred.
• Ability to handle client and legal records with strict confidentiality and discretion.
• Continuous demonstration of MSF’s core values: Connection, Respect, Agile, Revolutionary, Communication, and Resilient.

Experience & Education

• High School Diploma or equivalent required
• 0-2 years of experience in a legal assistant, legal clerk, secretarial, or administrative support role
• Experience in a legal environment, mortgage lender, or financial institution is preferred.

Physical Requirements

• Prolonged periods sitting or standing at a desk and working on a computer.
• Occasional movement inside the office to access office machinery or filing cabinets.
• Ability to lift up to 10 pounds occasionally.

MSF is an equal opportunity employer. All candidates for employment are considered equally and no distinction is made on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, genetic information, or veteran status.  MSF is also committed to providing qualified applicants and employees reasonable accommodation, when necessary, to enable the individuals to complete the application process and/or perform the essential functions of the job. An applicant and/or employee requiring reasonable accommodation to perform any essential job function should contact Human Resources.