ZipRecruiter

Log In

1

Legal Receptionist Assistant Jobs in Minnesota (NOW HIRING)

Covenant Living

Receptionist

Golden Valley, MN · On-site

$16.06 - $20.88/hr

Places courtesy calls to residents to remind them of transportation trips. * Assist residents in ... Legal services, home/auto insurance, discount purchasing program * Pet Insurance For more ...

Covenant Living

Receptionist

Golden Valley, MN · On-site

$16.06 - $20.88/hr

Places courtesy calls to residents to remind them of transportation trips. * Assist residents in ... Legal services, home/auto insurance, discount purchasing program * Pet Insurance For more ...

Covenant Living of Colorado

Receptionist

Minneapolis, MN · On-site

$16.06 - $20.88/hr

Places courtesy calls to residents to remind them of transportation trips. * Assist residents in ... Legal services, home/auto insurance, discount purchasing program * Pet Insurance Covenant Living ...

New

Covenant Living

Weekend Receptionist

Golden Valley, MN · On-site

$16.06 - $20.88/hr

Places courtesy calls to residents to remind them of transportation trips. * Assist residents in ... Legal services, home/auto insurance, discount purchasing program * Pet Insurance For more ...

BGM

Receptionist/Tax Assembly Associate

Bloomington, MN · On-site

$20 - $25/hr

Monitor and restock office, cafe, and general supplies * Assist with administrative projects and ... and legal and life insurance benefits. * Give Back. Get paid to spend time giving back to the ...

next page

Showing results 1-20

All JobsLegal Receptionist JobsLegal Receptionist Assistant JobsLegal Receptionist Assistant Jobs in Minnesota

Legal Receptionist Assistant information

What are the main responsibilities of a legal receptionist assistant?

A Legal Receptionist Assistant typically manages the front desk at a law firm or legal office, greeting clients and visitors, answering and directing phone calls, and handling mail and deliveries. They also assist with scheduling appointments, maintaining client records, and providing administrative support to attorneys and paralegals. Their role is essential for ensuring the smooth operation of the office and creating a positive first impression for clients.

What are the key skills and qualifications needed to thrive as a legal receptionist assistant?

To thrive as a Legal Receptionist Assistant, you need strong organizational skills, attention to detail, and a basic understanding of legal terminology, often complemented by a high school diploma or relevant administrative training. Familiarity with legal case management software, multi-line phone systems, and standard office productivity tools is typically required. Excellent communication, professionalism, and discretion are vital soft skills for managing client interactions and sensitive information. These abilities ensure the smooth operation of legal offices and foster positive client experiences in a confidential environment.

What are some common challenges legal receptionist assistants face when managing confidential information?

Legal Receptionist Assistants regularly handle sensitive client information, documents, and communications. One common challenge is ensuring confidentiality while coordinating with attorneys, clients, and external parties, especially in a busy front-office environment. It’s essential to follow strict protocols for document storage, phone conversations, and visitor management to prevent unauthorized disclosures. Ongoing training and attention to detail help maintain compliance with privacy regulations and build trust with clients and colleagues.

What is the difference between Legal Receptionist Assistant vs Legal Secretary?

AspectLegal Receptionist AssistantLegal Secretary
CredentialsHigh school diploma or equivalent; some roles may prefer paralegal certificationAssociate degree or paralegal certification often preferred
Work EnvironmentFront desk, greeting clients, managing callsOffice setting, document preparation, legal correspondence
Employer & Industry UsageLaw firms, legal departmentsLaw firms, corporate legal departments
Common Search & ComparisonLegal Receptionist Assistant vs Legal Secretary

The Legal Receptionist Assistant primarily handles front desk duties, client greeting, and administrative support, while the Legal Secretary focuses more on document preparation, legal correspondence, and administrative tasks behind the scenes. Both roles are essential in legal settings and often overlap in skills, but they differ mainly in responsibilities and daily tasks.

What do legal receptionists do?

Legal receptionists are responsible for greeting clients, answering phones, scheduling appointments, and managing administrative tasks in a law office. They often use office software and must maintain confidentiality while providing professional customer service. Their role supports the smooth operation of legal practices and may require familiarity with legal terminology and procedures.

What are the most commonly searched types of Legal Receptionist jobs in Minnesota?

The most popular types of Legal Receptionist jobs in Minnesota are:

What cities in Minnesota are hiring for Legal Receptionist Assistant jobs?

Cities in Minnesota with the most Legal Receptionist Assistant job openings:

Legal Receptionist Assistant jobs near you
Infographic showing various Legal Receptionist Assistant job openings in Minnesota as of August 2026, with employment types broken down into 86% Full Time, 9% Part Time, and 5% Contract. Highlights an 88% Physical, 3% Hybrid, and 9% Remote job distribution.

Legal Administrative Assistant

Larkin Hoffman

Bloomington, MN • On-site

$64 - $72/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 11 days ago

Key responsibilities

  • Provide administrative support to attorneys, paralegals, and practice support specialists in the legal department.

  • Maintain and organize client files, process billing, and ensure docket deadlines are met.

  • Assist with special projects and collaborate with team members to ensure efficient operations.

Job description

Larkin Hoffman is seeking a full-time (37.5 hours per week) Legal Administrative Assistant to join our Intellectual Property practice group.This position will provide administrative support for lawyers, paralegals, and other legal personnel. Duties include organizing and maintaining electronic legal files, billing, time entry, maintaining dockets, processing expenses, general office responsibilities, and other projects as needed and/or assigned.

We are motivated to attract and retain talented and diverse professionals into our growing firm and are committed to the training and professional development of our employees. Working at Larkin Hoffman has the benefit of being located in a prime office location outside the downtown core at Normandale Lake Office Park for easy access with complimentary parking.

Additional Duties and Responsibilities
  • Provide administrative support to attorneys, paralegals, and practice support specialists in assigned legal department.
  • Prepare/process timesheets, expense reports, client disbursements, client bills, and other billing responsibilities, as directed.
  • Maintain and organize client files in NetDocs according to firm guidelines. Open and close client files according to firm guidelines.
  • Review and cross-check details of docket system to ensure deadlines are met, follow‑up on important filings, correspondences, and other IP matters needing attention.
  • Draft report‑out correspondence to client/foreign associate regarding such filings made to or received from US and foreign patent offices.
  • Coordinate and collaborate with firm's litigation department to help manage litigation involving IP attorneys.
  • Assist with special projects and cooperate as a Team Member with assigned LAA Team and other support staff teams (word processing, receptionist, or office services) by accepting and completing tasks in addition to their own assigned tasks, performing any duty essential to the achievement of efficient operations. Champion teamwork and cooperation for oneself and one’s Team through actions, words, and behaviors.
Skill and Competencies
  • Strong attention to detail. Ability to monitor your own work and the work of others for accuracy and thoroughness.
  • Transcribe dictations with speed and accuracy.
  • Excellent communication skills and client service. Communicates change and progress.
  • Knowledge of networks, shared storage, telecommunications, hardware, platforms, operating systems, and various software applications.
  • Collect, research, and synthesize data.
  • Follows instructions and responds to management direction. Adheres to firm policies/procedures and supports goals/values of the firm.
Job Type
  • Full‑time (non‑exempt)
Benefits
  • 401(k) / Profit Sharing Plan
  • Employee assistance program
  • FSA / HSA
  • Health insurance
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Referral Program
  • Tuition reimbursement
  • Vision & Dental insurance (available at employee cost)
Schedule
  • Normal Business Hours
  • Monday to Friday
Education and/or Experience
  • Legal Administrative certification OR degree with 2+ years of law firm experience OR equivalent combination of education and/or related experience.
  • Preferred: Legal Administrative certification OR degree with 4+ years of law firm experience.
  • Preferred: Some combination of prior experience and/or working knowledge of Patent Law.
Work Location
  • In person with possibility of hybrid work schedule after initialonboarding period.
Compensation
  • The starting compensation range for this position is $64,000 to $72,000 and represents the firm’s good faith and reasonable estimate of the starting compensation at the time of posting. Actual compensation will depend on several factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set.
#J-18808-Ljbffr

Apply