Legal Operations Manager Jobs in Union, KY (NOW HIRING)

Legal Assistant
Department: Legal Operations / Litigation Support
Reports To: Operations Manager and Supervising Attorney
FLSA Status: Non-Exempt
Employment Type: Full-Time
Salary: Competitive and commensurate with experience
Join Our Team
We are seeking a detail-oriented and highly organized Legal Assistant to support attorneys handling replevin, creditors' rights, and secured collateral recovery matters. This position plays an important role in managing case files, coordinating court filings, maintaining client relationships, and assisting attorneys throughout the litigation process.
The ideal candidate is a proactive professional with strong administrative and legal support experience, exceptional communication skills, and a commitment to providing outstanding service to clients.
Key Responsibilities
Case Management

• Monitor case deadlines, hearings, filing requirements, and court schedules.
• Track service of process, court orders, writs, and recovery actions.
• Maintain accurate case notes and updates within case management systems.
• Assist attorneys in managing cases from inception through resolution.
• Organize and maintain electronic case files, ensuring documents are complete and easily accessible.
• Coordinate follow-up activities and ensure timely progression of matters.

Client Communication & Relationship Management

• Serve as a primary point of contact for clients, providing updates on case status and next steps.
• Build positive working relationships through professional, responsive, and empathetic communication.
• Answer client questions regarding case progress, required documentation, and procedural matters.
• Request, collect, and organize documents and information needed to support legal actions.
• Keep clients informed of significant case developments, court dates, and recovery efforts.
• Communicate with clients by phone, email, and written correspondence while ensuring a high level of client service.
• Escalate legal questions and complex issues to attorneys as appropriate.
• Maintain professionalism and confidentiality when handling sensitive client information.

Legal Document Preparation

• Prepare and file pleadings, motions, notices, affidavits, summonses, and proposed orders.
• Draft replevin complaints and supporting documentation under attorney supervision.
• Assemble exhibits, evidence, and supporting documentation for court filings.
• Prepare writ packages and coordinate issuance of replevin orders.
• Review documents for completeness, accuracy, and compliance with court requirements.

Court Filing and Litigation Support

• Electronically file legal documents with state and local courts.
• Ensure compliance with court rules, filing deadlines, and procedural requirements.
• Obtain certified copies of court documents and orders as needed.
• Coordinate hearing dates, court appearances, and related scheduling.
• Monitor court dockets and communicate updates to attorneys and clients.

Vendor and Third-Party Coordination

• Communicate with storage facilities, law enforcement agencies, process servers, and third-party vendors.
• Gather information and documentation necessary for replevin filings and enforcement actions.
• Coordinate activities related to recovery efforts and court-authorized asset retrieval.
• Maintain records of communications and case-related activities.

Asset Recovery Support

• Assist with obtaining documentation related to ownership, titles, liens, and collateral.
• Coordinate execution of replevin orders and recovery efforts with clients.
• Monitor the status of recovered property and related documentation.
• Maintain records regarding recovered assets and disposition information.

Administrative Support

• Manage attorney calendars and schedule hearings, meetings, and depositions.
• Prepare correspondence, reports, and legal communications.
• Process incoming mail, court notices, and legal documents.
• Maintain strict confidentiality of client and case information.
• Support attorneys and staff with special projects and administrative tasks as needed.

Qualifications
Required

• High school diploma or GED.
• Minimum of two (2) years of experience as a Legal Assistant, Litigation Assistant, or in a related legal support role.
• Experience with electronic court filing systems (e-filing).
• Strong organizational, time management, and multitasking abilities.
• Exceptional customer service and client communication skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, Adobe Acrobat, and legal case management software.
• Strong attention to detail and accuracy.

Preferred

• Associate degree, Paralegal Certificate, or equivalent experience.
• Experience in replevin, creditors' rights, collections, secured transactions, repossession matters, or asset recovery litigation.
• Paralegal certification.

Knowledge, Skills & Abilities

• Knowledge of civil litigation procedures and court rules.
• Understanding of replevin actions, creditors' rights, and secured collateral recovery.
• Strong legal drafting and document preparation skills.
• Ability to manage multiple priorities and deadlines effectively.
• Professional and confident client-facing communication skills.
• Ability to build rapport and maintain positive relationships with clients and external partners.
• Strong problem-solving and critical-thinking skills.
• Ability to work independently and collaboratively in a team environment.

Physical Requirements

• Prolonged periods of sitting and computer use.
• Ability to occasionally lift up to 20 pounds.
• Ability to manage deadlines and responsibilities effectively.

Core Competencies

• Attention to Detail
• Case Management
• Legal Research and Documentation
• Client Service Excellence
• Professional Communication
• Relationship Building
• Confidentiality and Ethics
• Problem Solving
• Deadline Management

Why Join Us?
We offer the opportunity to work in a professional, collaborative, and supportive environment where your contributions directly support successful client outcomes. This role is ideal for someone who enjoys building client relationships, coordinating legal matters, and providing exceptional administrative and litigation support as part of a dedicated legal team.
Apply today by submitting your resume and qualifications for consideration.
 

COMPANY OVERVIEW

VL Law Office is a client-focused law firm dedicated to providing trusted legal counsel and personalized representation to individuals, families, and businesses. Our mission is to deliver practical legal solutions while building lasting relationships founded on integrity, professionalism, and exceptional client service. We understand that legal matters can be complex and stressful, which is why we take a responsive, compassionate, and results-oriented approach to every case.

At VL Law Office, our team is committed to helping clients navigate important legal matters with confidence. We pride ourselves on providing knowledgeable guidance, clear communication, and strategic advocacy tailored to each client's unique needs. By combining legal expertise with a dedication to service, we strive to achieve successful outcomes while maintaining the highest ethical standards. Join our team and become part of an organization that values collaboration, professional growth, client satisfaction, and community impact. We are committed to fostering a workplace where employees can thrive while making a meaningful difference in the lives of those we serve.

BENEFIT PROGRAM

• Featured benefits for full-time team members include:
• Health, dental, and vision insurance
• Life and disability insurance
• Critical illness, accident, and hospital indemnity insurance
• Pet insurance and pet discount program
• Generous paid time off policy
• Generous holiday schedule

Equal Opportunity Employment

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the organizations comply with applicable state and local laws governing nondiscrimination in employment in every location in which it has operations. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, and compensation.

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