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Legal Document Assistant Jobs in Springfield, VA

GRVTY

Legal Assistant

Mclean, VA

Prepare, edit, and proofread legal documents, correspondence, and emails with a high level of accuracy and attention to detail. * Assist with corporate governance matters, including entity formation ...

Harris Loftus PLLC

Legal Assistant

Manassas, VA · On-site

$20 - $25/hr

Conduct legal research and draft legal documents under attorney supervision * Assist in case preparation across practice areas * Manage and organize case files and legal documentation using document ...

Addison Group

Legal Assitant

Fairfax, VA · On-site

$24 - $27/hr

Legal Assistant Location (city, state): Fairfax, VA (Fully on-site) Industry: Law Firm Type ... This role involves preparing legal documents, conducting research, managing schedules, and ...

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All JobsLegal Document JobsLegal Document Assistant JobsLegal Document Assistant Jobs in Springfield, VA

Legal Document Assistant information

See Springfield, VA salary details

$5

$21

$35

How much do legal document assistant jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for legal document assistant in Springfield, VA is $21.86, according to ZipRecruiter salary data. Most workers in this role earn between $15.05 and $28.61 per hour, depending on experience, location, and employer.

What are some common challenges legal document assistants face when working with clients and attorneys?

Legal Document Assistants often need to balance strict attention to legal detail with clear communication, as clients may not always understand legal terminology or requirements. Coordinating with attorneys while adhering to confidentiality rules and deadlines can also present challenges, especially when managing multiple cases. Staying up-to-date with changing legal procedures and ensuring that all paperwork is filed accurately and on time are essential aspects of the role.

What are the key skills and qualifications needed to thrive as a legal document assistant, and why are they important?

To thrive as a Legal Document Assistant, you need a solid understanding of legal terminology, document preparation, and regulatory filing procedures, often supported by relevant coursework or certification. Familiarity with legal management software, word processing tools, and e-filing systems is typically required. Strong attention to detail, organizational skills, and clear written communication set outstanding candidates apart. These abilities ensure accurate and timely document handling, compliance with legal standards, and effective support for attorneys and clients.

What is a legal document assistant?

There are no formal education requirements to become a legal document assistant, though most have completed some post-secondary coursework to become familiar with a variety of legal issues and legal language. You must also be able to draft contracts and other legal forms and proofread documents thoroughly. Some legal document assistants have experience working as paralegals or in another position at a law practice or government law library. Unlike paralegals, a legal document assistant does not need to be supervised by an attorney, so you must have the ability to work independently. Each state has different requirements for legal document assistants, so research the qualifications in your state. Many state associations have certification programs for legal document assistants. In some states, such as California, you may have to post a significant bond to guarantee your ability to perform the job. You may choose to seek legal document positions with law firms or other agencies that have legal departments, or you may decide to become self-employed and market your services to find clientele.

What is a legal document assistant?

A Legal Document Assistant (LDA) is a trained professional who helps individuals prepare legal documents without providing legal advice. LDAs assist with forms and paperwork for matters like divorces, wills, name changes, and more, making the legal process more accessible and affordable. They are not attorneys and are prohibited from representing clients in court or giving legal guidance. In some states, such as California, LDAs must be registered and meet specific educational or experience requirements.
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Legal Document Assistant jobs near you
Infographic showing various Legal Document Assistant job openings in Springfield, VA as of June 2026, with employment types broken down into 1% As Needed, 72% Full Time, 25% Part Time, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $45,476 per year, or $21.9 per hour.

Legal Document Services Specialist

Ricoh USA, Inc.

Washington, DC • On-site

$19.46 - $25.13/hr

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 10 days ago

Ricoh rating

7.8

Company rating: 7.8 out of 10

Based on 172 frontline employees who took The Breakroom Quiz

69th of 157 rated electronics manufacturers

Job description


Legal Senior Onsite Service Specialist
POSITION PROFILE
Provides direct hands-on support within a legal office environment. Performs various office support tasks which may include one or more of the following areas of responsibility: copy, production, and scanning; fax; mail and shipping; records support; direct floor support; hospitality assistance; conference room setup and scheduling; receptionist backup; and light facilities support.
A Senior Legal Onsite Service Specialist must possess a high level of presentation skills, interpersonal etiquette, and customer service skills to communicate effectively with senior-level attorneys, partners, clients, opposing counsel, vendors, staff, and others.
This position reports directly to a Site Manager, Site Supervisor, or Assistant Site Manager.
Job Duties and Responsibilities
LEGAL ENVIRONMENT JOB RESPONSIBILITIES
Possesses the legal background necessary to understand client matter workflow, including:
  • Charge back to firm and/or clients for work, supplies, hours, and services.
  • Familiarity with legal technologies and software, including document management systems and cost recovery/charge back systems (e.g., Copitrak, Equitrac).
  • Familiarity with legal records management processes.
  • Familiarity with legal processes and documents such as closing binders, depositions, transcripts, briefs, addendums, filings, discovery, judgments, court systems, and the proper delivery of documents within the court system.
  • Assists with scheduling equipment, labor, and supplies for off-site trials.

OTHER DUTIES AND RESPONSIBILITIES
  • Responsible for interacting with and providing professional-level support to executive-level end users, including legal assistants, firm administration, project managers, paralegals, associates, and partners.
  • Accurately produces jobs and projects according to required deadlines. Job and project deadlines may be short and require composure and professionalism.
  • Operates all copier equipment, including high-volume copy machines, fax services, postage meters, and personal computers.
  • Utilizes equipment such as paper cutters, hole drillers, bindery equipment, joggers, tape machines, stackers, and electric staplers.
  • Handles confidential and time-sensitive documents.
  • Provides quality and accurate reproduction, scanning, and project support.
  • Responds to customer inquiries, including coordinating and calculating the time required to complete requested tasks.
  • Provides embedded support to specific floors or integrated practice groups.
  • Assists with coordinating projects that will be completed off-site.
  • Maintains billing logs and assists in calculating charges for work performed.
  • Maintains logs and work records used for tracking, management reporting, inventory control, and supply ordering.
  • Distributes incoming mail, packages, office supplies, and fax transmissions to designated drop points.
  • Delivers completed reproduction work to predetermined delivery locations, including locations outside the customer's office when required.
  • Performs deliveries and pickups that may require travel between offices or office locations.
  • Performs duties related to the shipping and receiving of materials and packages.
  • Performs filing duties in conjunction with specific customer requests, including document purging and archiving.
  • Performs scanning, file conversion, file naming, and file encryption.
  • Performs FTP (File Transfer Protocol) transfers between computers and files for printing.
  • Manages TOC (Table of Contents) creation and maintenance for electronic files.
  • Performs OCR (Optical Character Recognition) processing to support keyword search functionality.
  • Formats files for printing using Microsoft Office Suite, Adobe Acrobat Pro, and related applications.
  • Performs daily quality checks on convenience copiers to ensure proper functionality.
  • Responds to copier issues and clears paper jams as needed.
  • Maintains daily meter readings and service logs.
  • Stocks and organizes convenience copier areas.
  • Organizes and maintains conference rooms and meeting spaces.
  • Assists Facilities with box moves, office relocations, and occupant moves.
  • Assists Facilities with light maintenance duties.
  • May perform occasional cleaning duties.
  • May require periodic overtime, including evenings, weekends, and off-hour emergency response.
  • Performs other duties as assigned.

Qualifications (Education, Experience, and Certifications)
  • High school diploma or GED required.
  • One (1) to two (2) years of related work experience required.
  • Minimum of two (2) years of experience in the legal industry preferred.
  • Ability to provide an excellent customer experience through strong customer service, interpersonal, and communication skills.
  • May require a valid driver's license with a clean driving record and minimum levels of auto insurance coverage in accordance with Ricoh policy.

Knowledge, Skills, and Abilities
  • Working knowledge of copier equipment and related equipment maintenance is preferred.
  • Ability to utilize a combination of hardware and software to support cost recovery, document management, and advanced workflow solutions.
  • Knowledge and understanding of shipping and receiving procedures.
  • Basic electronics knowledge preferred.
  • Ability to work independently and flexibly to complete projects.
  • Ability to determine appropriate packing methods and materials and verify packing slips for accuracy.
  • Ability to understand and follow instructions related to mail delivery processes.
  • Strong troubleshooting and problem-solving skills.
  • Ability to read and comprehend technical information contained in manuals, parts books, and related publications.
  • Excellent customer relations and verbal communication skills.

Working Conditions, Mental and Physical Demands
  • Frequent exposure to copier and fax machine noise, toner, and varying room temperatures. May also be exposed to paper cuts associated with handling paper and opening boxes.
  • Exposure to various weather conditions when travel between buildings is required. Office equipment may present opportunities for injury or accidents.
  • Daily telephone and in-person interaction with customers, employees, managers, and/or the Dispatch Department. Occasional interaction with vendors and equipment repair personnel.
  • Tight deadlines and quick turnaround requirements may create high-stress situations.
  • Physical demands may include extended periods of standing, walking, bending, reaching, stretching, and climbing, as well as lifting or moving items weighing up to 50 pounds.
  • May be required to push or pull wheeled equipment weighing up to 400 pounds for repair or relocation purposes.
  • Walking between buildings may be required.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.
About Us
Come Create at Ricoh:
If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.
Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information-how it is collected, stored, managed, and shared-to unlock the potential in every organization. We deliver services and technologies that inspire our customers' success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.
Invest in Yourself:
At Ricoh, you can:
  • Choose from a broad selection of medical, dental, life, and disability insurance options.
  • Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
  • Augment your education with team member tuition assistance programs.
  • Enjoy paid vacation time and paid holidays annually
  • Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.

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