Leasing Administrator Jobs in Minnesota (NOW HIRING)

Description of Position
The Leasing Director oversees all leases and use agreements for the Universitys internal and external real estate portfolio and the management of university facilities overseen by the real estate office. The Director is the key contributor for the systemwide strategic initiatives involving the leasing of real estate and adds strategic value by understanding academic program needs and the commercial real estate market to ensure that University needs are met with the identification and negotiation of leased space.  This position serves as the Universitys expert regarding lease agreements and the main point of contact for all major leases impacting the University.

This is a 12 month, 100% time position, which reports to the Assistant Vice President of Planning, Space, and Real Estate.  
Essential Functions of Position:
60% Lease Transactions and Negotiations
Direct all leasing activities for the entire University of Minnesota System to ensure exceptional real estate services in support of the Universitys mission. The position is responsible for various strategic activities including the negotiation, management, and processing of long- and short-term agreements for various University (systemwide) clients as both landlord and tenant.  These include new leases (space, land, ground leases, mineral leases), lease renewals, amendments, exercising of options, terminations, utility license agreements and short-term access agreements.

The position provides strategic real estate leadership by working with clients and senior leadership to understand their objectives, advising on business terms and market conditions, researching fair market rents, completing due diligence and financial analysis, negotiating terms and conditions, drafting documents, coordinating the approval process and obtaining all approvals (including development of materials for Board of Regents' presentation when a total transaction value exceed $1,000,000), working with the Office of General Counsel to ensure the appropriate legal document is approved, and ensuring insurance requirements are met.

15% Leadership, Supervision, and Policy Direction
Provide departmental leadership, supervision, and guidance to the Leasing and Property Management Team (has direct supervisory responsibility for three Senior Real Estate Specialists, one Lease Administrator, and one Real Estate Property Manager.  

The Director serves as the expert regarding policies and procedures pertaining to use and lease of real estate and is responsible for systemwide implementation of these policies and procedures.

15% - Property Oversight
Oversee and direct the operations and management of the Real Estate Offices managed properties, including the management contracts for the Universitys wholly-owned LLCs.   The position directs the work of the Real Estate Offices Property Manager to ensure facilities are operated, maintained, and improved effectively. The position reviews and approves, as appropriate, all operational services and facility use and directs repairs, maintenance, purchases, facility upgrades, building demolition and capital improvements.

10% - Lease Administration Oversight
Direct the management of internal lease portfolio (UofM as landlord) for 450+ long term leases/agreements and all agreements for the short term use of space and land.  Direct the management of external lease portfolio (UofM as tenant) of 400+ leases consisting of approximately 1 million square feet of leased space and approximately 2,600 acres of leased land to ensure all lease administration activities are performed within the terms of the lease.

Responsibilities include enforcing the terms of the agreement with respect to landlord/tenant obligations to ensure timely payment/receipt of rent, in addition to processing and approving monthly payments for 70+ Leases to ensure rents are paid and resolving delinquent AR functions for leases where the University is the Landlord. The Director manages the resolution and implementation of updated rent adjustments and CAM credits/debits and ensures the Leasing Team accurately inputs and manages the terms of agreements in the Lease Inventory Database System.  
Work Environment 
Work is performed in a hybrid work environment part time remote and part time in an on campus office environment 
Hours are 8:00 4:30  or  8:30 5:00

Minimum Qualifications
Bachelor's degree and 12 years of relevant leasing experience, with a minimum of 2 years of supervisory experience. 
Qualifications Essential to the Position 
Exceptional record of commercial real estate leasing transactions; successful negotiating, drafting, finalizing leasing transactions
Experience conducting financial analysis of proposed lease transactions  
Knowledge of and experience with higher education real estate practices policies, systems, and procedures is preferred
Knowledge/Skills/Abilities
Expert knowledge of the commercial real estate market, leasing concepts,  and contract writing and interpretation in institutional, commercial, and governmental settings
Ability to work across diverse groups, both internal and external, to establish and maintain effective working relationships with team members, academic units, property owners, consultants, attorneys, etc.
Ability to communicate effectively, succinctly, and persuasively in writing, orally and interpersonally.
Strong financial and analytical skills, including ability to develop and compare lease budgets to provide high level, accurate data related to transaction costs
Strong attention to detail.
Excellent judgment and ability to work independently.
Ability to coordinate multiple tasks and meet challenging deadlines.
Demonstrated integrity and adaptability.
Ability to effectively manage through ambiguous assignments.
Awareness of, appreciation for, and responsiveness to the needs of a diverse workplace.
Ability to develop and process information using MS Word and Excel.  
Effective Supervisory experience and ability to lead and manage a high performing team

Pay Range: $155,000 - $170,000, depending on education/qualifications/experience 

Time Appointment:100% Appointment

Position Type: Faculty and P&A Staff 

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services 
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online.  To be considered for this position, please click the Apply button and follow the instructions.  You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission.  The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.  To learn more about diversity at the U:  http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

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