Laboratory Administrators Jobs (NOW HIRING)

Organization Overview

The Finance Department encompasses the Controller's Office and the Office of Budget, Treasury, and Research Administration. These offices are dedicated to ensuring the integrity of financial data submitted, recorded, and reported while providing exceptional financial services in support of the University's biomedical research mission.

Overview

The Grants Analyst reports to the Director of Sponsored Projects Accounting and provides essential support for the University's post-award grants management activities. This position assists with award administration, financial oversight, reporting, and customer service for a portfolio of sponsored projects while partnering with Principal Investigators and laboratory administrators to ensure compliance with sponsor and University requirements.

Responsibilities

• Serving as the primary post-award finance contact for approximately 10 Rockefeller University research laboratories.
• Establishing and maintaining award accounts in Oracle Grants Accounting, including award setup, budget entry, modifications, and closeout activities.
• Administering grants and contracts in accordance with sponsor policies, regulations, and University guidelines.
• Monitoring grant activity and accounts receivable daily and communicating with sponsors and/or the Development Office regarding outstanding receivables.
• Performing accounting and financial management for government-sponsored, foundation-sponsored, and donor-funded awards.
• Preparing financial reports, invoices, vouchers, and sponsor billing documentation.
• Providing direct support to Principal Investigators and laboratory administrators through both written and verbal communication.
• Identifying spending irregularities, including over-expenditures and under-spending, and assisting with expenditure forecasting and financial analysis.
• Responding to unobligated balance inquiries from the Office of Sponsored Research and obtaining spending plans from laboratory administrators as needed.
• Serving as backup support to other Grants Analysts.
• Investigating and verifying faculty payroll and funding transactions upon request from the Payroll Department.
• Conducting post-award grants management training for new laboratory administrators.
• Preparing financial status reports and analyses for senior management on an ad hoc basis.
• Supporting special projects and other duties as assigned.

Qualifications

REQUIRED QUALIFICATIONS:

• Bachelor's degree required.
• Minimum of two years of sponsored projects or post-award accounting experience in a high-volume, fast-paced environment.
• Experience using, or the ability to quickly learn:
• Oracle Grants Accounting, including award setup and budget entry.
• Payment Management System (PMS).
• Preparation of invoices, vouchers, and Federal Financial Reports (FFRs).
• Strong knowledge of accounting principles related to federal grants and contracts.
• Proficiency in Microsoft Excel and Outlook.
• Excellent written and verbal communication skills with the ability to interact professionally with faculty, researchers, and laboratory administrators.
• Strong analytical, organizational, and problem-solving skills.
• Exceptional attention to detail and the ability to work independently with minimal supervision.

PREFERRED QUALIFICATIONS:

• Degree concentration in Accounting, Finance, Business Administration, or a related field.

The Rockefeller University is an equal opportunity employer – veterans/individuals with disabilities. Qualified applicants will receive consideration for employment without regard to characteristics protected by applicable local, state or federal law, including but not limited to disability and protected veteran status.

The salary of the finalist selected for this role will be set based on various factors, including but not limited to organizational budgets, qualifications, experience, education, licenses, specialty, and training. The hiring range provided represents The Rockefeller University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Compensation Range: Min

USD $65,000.00/Yr.

Compensation Range: Max

USD $75,000.00/Yr.