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Job File Coordinator Jobs in Washington (NOW HIRING)

Think Tank, Inc.

Case Coordinator

Silver Spring, MD · On-site

$20 - $27/hr

... file management support for OAA case matters, referrals, and inquiries. The Case Coordinator protects sensitive information and maintains accurate case records but does not conduct investigations ...

Think Tank, Inc.

Case Coordinator

Silver Spring, MD · On-site

$20 - $27/hr

The Case Coordinator protects sensitive information and maintains accurate case records but does ... Enter referral data and case file documents into ATS; maintain current, complete, and accurate case ...

Nextonic Solutions LLC

Patient Coordinator

Bethesda, MD · On-site

$95K - $125K/yr

... basis; file them with the records. Coordinates new patient referrals by obtaining pertinent ... information and forwarding it for review. - Refer prospective volunteers per study guidelines to ...

Nextonic Solutions

Patient Coordinator

Bethesda, MD · On-site

$18.25 - $24.25/hr

... basis; file them with the records. Coordinates new patient referrals by obtaining pertinent ... information and forwarding it for review. - Refer prospective volunteers per study guidelines to ...

ATI Restoration

Project Coordinator

Sterling, VA · On-site

Prepares job files and ensures paperwork is completed accurately. * Maintains and organizes ... year of experience in a coordinator or administrative role • Excellent customer service ...

SERVPRO

Be Seen First

SERVPRO Estimator

Kensington, MD · On-site

$65K - $75K/yr

Internal Coordination -- Coordinate with Production, Construction, and the Job File Coordinator to ensure estimates translate cleanly into work orders, and communicate any scope changes discovered in ...

New

Cennox

Licensing Coordinator

Washington, DC · On-site

Licensing Coordinator The Licensing Coordinator manages the regulatory compliance, business ... Prepare, review, and file physical and digital licensing application packets, tracking varying ...

tmc

Rehab Coordinator

Herndon, VA · On-site

$13 - $17/hr

As TMC's Rehab Coordinator, you will oversee administrative tasks and coordinate patient care while ... Responsible for the department filing, maintaining all filing cabinets, charts, and binders as ...

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All JobsJob File JobsJob File Coordinator JobsJob File Coordinator Jobs in Washington

Job File Coordinator information

See Washington salary details

$16

$24

$40

How much do job file coordinator jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for job file coordinator in Washington is $24.79, according to ZipRecruiter salary data. Most workers in this role earn between $19.62 and $27.21 per hour, depending on experience, location, and employer.

What is the difference between Job File Coordinator vs Job Scheduler?

AspectJob File CoordinatorJob Scheduler
Primary RoleManages and organizes job files, ensuring documentation accuracy and completenessSchedules and coordinates job timings, assignments, and resource allocation
Required SkillsAttention to detail, organizational skills, basic computer proficiencyTime management, planning, software proficiency
Work EnvironmentOffice setting, often in administrative or project support rolesOffice or on-site, often in operations or production settings

While both roles support project workflows, the Job File Coordinator focuses on maintaining accurate documentation, whereas the Job Scheduler manages the timing and coordination of job activities. Both positions are essential for smooth operations but serve different functions within the project lifecycle.

What are the key skills and qualifications needed to thrive as a job file coordinator?

To thrive as a Job File Coordinator, you need strong organizational skills, attention to detail, and familiarity with general office procedures, often supported by a high school diploma or equivalent. Proficiency with document management systems, scheduling software, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage workflow and collaborate effectively with team members. These skills ensure accurate record-keeping, efficient project tracking, and smooth coordination between departments or clients.

What are the typical daily responsibilities of a job file coordinator?

A Job File Coordinator is responsible for organizing, tracking, and maintaining all documentation related to ongoing projects, ensuring that records are accurate and compliant with industry standards. On a daily basis, they communicate with project managers, field staff, and clients to gather updates, upload supporting documents, and address any missing information. Their attention to detail and effective communication help streamline workflows, minimize errors, and keep the team on track for successful project completion. This role is crucial for ensuring smooth project execution and timely billing, making it a key support position within restoration or construction companies.

What is a job file coordinator?

Job File Coordinators are professionals responsible for managing and organizing job files, documents, and records throughout a project’s lifecycle. They ensure all paperwork, such as contracts, permits, work orders, and correspondence, is accurate, complete, and easily accessible for project teams. Job File Coordinators often serve as a communication link between various departments, helping maintain compliance and project efficiency. Their work is essential for smooth project execution and documentation management in industries like construction, restoration, or insurance.
What are popular job titles related to Job File Coordinator jobs in Washington? For Job File Coordinator jobs in Washington, the most frequently searched job titles are:
What job categories do people searching Job File Coordinator jobs in Washington look for? The top searched job categories for Job File Coordinator jobs in Washington are:
What cities in Washington are hiring for Job File Coordinator jobs? Cities in Washington with the most Job File Coordinator job openings:
Job File Coordinator jobs near you
Infographic showing various Job File Coordinator job openings in Washington as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 22% Part Time, and 5% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $51,563 per year, or $24.8 per hour.

Job File Coordinator/Dispatcher

ALPHA TEAM SP LLC

Alexandria, VA • On-site

$16 - $20/hr

Full-time

Medical, Dental, Vision, PTO

Posted 19 days ago

Job description

Job File Coordinator/Dispatcher

Location: Alexandria, VA
Employment Type: Full-Time

Join Our Team

We're looking for a highly organized, detail-oriented Job File Coordinator/Dispatcher to support our work processes. If you thrive in a fast-paced environment, enjoy keeping projects organized, and take pride in providing exceptional customer service, we'd love to hear from you.

In this role, you'll help coordinate water/mold/bio restoration projects from the initial customer call through project completion. You'll work closely with production managers, technicians, estimators, customers, and insurance partners to ensure projects stay on track, documentation is complete, and customers receive an outstanding experience every step of the way.

What You'll Do
  • Coordinate water/mold/bio mitigation projects from start to finish.
  • Communicate with customers to provide updates and schedule appointments.
  • Maintain organized and accurate electronic job files.
  • Review project documentation, including photos, moisture logs, and work authorizations.
  • Support estimators by preparing complete job documentation.
  • Prepare completed files for billing and assist with insurance documentation.
  • Monitor project progress and follow up on outstanding items.
  • Maintain Work in Progress (WIP) tracking.
  • Collaborate with field teams and office staff to ensure projects move efficiently.
  • Cross-train to support other administrative functions as business needs require.
What We're Looking For
  • Excellent organizational and time management skills.
  • Strong attention to detail.
  • Outstanding customer service and communication skills.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Problem-solving mindset with the ability to work independently.
  • Professional, dependable, and adaptable.
  • Strong computer skills, including Microsoft Office and Google Workspace.
  • Experience with restoration, construction, insurance, or service-based industries is a plus but not required.
Preferred Experience

Experience with any of the following is a plus:

  • WorkCenter
  • Xactimate
  • DASH
  • Alacrity
  • Slack
What We Offer
  • Competitive pay
  • Paid time off
  • Health, dental, and vision benefits
  • Paid training and career development
  • Opportunities for growth within a rapidly expanding company
  • Supportive team environment
Why Join Us?

We're looking for someone who enjoys bringing order to busy days, communicating with customers, and helping teams succeed. Your work will play a vital role in ensuring projects are completed efficiently while delivering an exceptional customer experience.

If you're organized, proactive, and enjoy working in a collaborative environment where no two days are the same, we'd love to meet you.

Apply today and become part of a team dedicated to helping customers recover when they need us most.


Monday to Friday 8AM to 5PM with after hours schedule.