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Job File Coordinator Jobs in Washington (NOW HIRING)

Think Tank, Inc.

Case Coordinator

Silver Spring, MD · On-site

$20 - $27/hr

... file management support for OAA case matters, referrals, and inquiries. The Case Coordinator protects sensitive information and maintains accurate case records but does not conduct investigations ...

Think Tank, Inc.

Case Coordinator

Silver Spring, MD · On-site

$20 - $27/hr

The Case Coordinator protects sensitive information and maintains accurate case records but does ... Enter referral data and case file documents into ATS; maintain current, complete, and accurate case ...

YOTEL

Sales Coordinator

Washington, DC · On-site

$21.25 - $29/hr

The Sales Coordinator will work with the Sales Team ... They will manage various aspects of filing contracts, assisting with group resumes, building group ...

Nextonic Solutions

Patient Coordinator

Bethesda, MD · On-site

$18.25 - $24.25/hr

... basis; file them with the records. Coordinates new patient referrals by obtaining pertinent ... information and forwarding it for review. - Refer prospective volunteers per study guidelines to ...

C&M Legal Search

Litigation Paralegal

Washington, DC · On-site

$85K - $100K/yr

The paralegal will assist extensively with trial preparation, including preparing exhibits and demonstratives, organizing witness files, coordinating with court personnel and court reporters, and ...

New

AIR Control Concepts

Project Coordinator

Elkridge, MD · On-site

$60 - $65/hr

Create, maintain, and close out project/job files; ensure documentation accuracy and completeness ... Support coordination between Parts, Service (start-up, functional testing, commissioning ...

C&M Legal Search

Litigation Paralegal

Washington, DC · On-site

$85K - $100K/yr

The paralegal will assist extensively with trial preparation, including preparing exhibits and demonstratives, organizing witness files, coordinating with court personnel and court reporters, and ...

New

Clifford Chance

Billing Coordinator

Washington, DC · On-site

The Billing Coordinator will also be responsible for revising bill/time entry narratives ... Ensure each posted bill has the proper backups electronically filed in the designated Billing file ...

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Job File Coordinator information

See Washington salary details

$16

$24

$40

How much do job file coordinator jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for job file coordinator in Washington is $24.79, according to ZipRecruiter salary data. Most workers in this role earn between $19.62 and $27.21 per hour, depending on experience, location, and employer.

What is a job file coordinator?

Job File Coordinators are professionals responsible for managing and organizing job files, documents, and records throughout a project’s lifecycle. They ensure all paperwork, such as contracts, permits, work orders, and correspondence, is accurate, complete, and easily accessible for project teams. Job File Coordinators often serve as a communication link between various departments, helping maintain compliance and project efficiency. Their work is essential for smooth project execution and documentation management in industries like construction, restoration, or insurance.

What are the typical daily responsibilities of a job file coordinator?

A Job File Coordinator is responsible for organizing, tracking, and maintaining all documentation related to ongoing projects, ensuring that records are accurate and compliant with industry standards. On a daily basis, they communicate with project managers, field staff, and clients to gather updates, upload supporting documents, and address any missing information. Their attention to detail and effective communication help streamline workflows, minimize errors, and keep the team on track for successful project completion. This role is crucial for ensuring smooth project execution and timely billing, making it a key support position within restoration or construction companies.

What are the key skills and qualifications needed to thrive as a job file coordinator?

To thrive as a Job File Coordinator, you need strong organizational skills, attention to detail, and familiarity with general office procedures, often supported by a high school diploma or equivalent. Proficiency with document management systems, scheduling software, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage workflow and collaborate effectively with team members. These skills ensure accurate record-keeping, efficient project tracking, and smooth coordination between departments or clients.

What is the difference between Job File Coordinator vs Job Scheduler?

AspectJob File CoordinatorJob Scheduler
Primary RoleManages and organizes job files, ensuring documentation accuracy and completenessSchedules and coordinates job timings, assignments, and resource allocation
Required SkillsAttention to detail, organizational skills, basic computer proficiencyTime management, planning, software proficiency
Work EnvironmentOffice setting, often in administrative or project support rolesOffice or on-site, often in operations or production settings

While both roles support project workflows, the Job File Coordinator focuses on maintaining accurate documentation, whereas the Job Scheduler manages the timing and coordination of job activities. Both positions are essential for smooth operations but serve different functions within the project lifecycle.

What are popular job titles related to Job File Coordinator jobs in Washington?

For Job File Coordinator jobs in Washington, the most frequently searched job titles are:

What job categories do people searching Job File Coordinator jobs in Washington look for?

The top searched job categories for Job File Coordinator jobs in Washington are:

What cities in Washington are hiring for Job File Coordinator jobs?

Cities in Washington with the most Job File Coordinator job openings:

Job File Coordinator jobs near you
Infographic showing various Job File Coordinator job openings in Washington as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 22% Part Time, and 5% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $51,563 per year, or $24.8 per hour.

Administrative File Coordinator - Office Manager Career Track

Barex

Fairfax, VA • On-site

$17 - $20/hr

Full-time

Dental, Retirement, PTO

Posted 19 days ago

Job description

Benefits:
  • 401(k)
  • Bonus based on performance
  • Opportunity for advancement
  • Paid time off
  • Parental leave
  • Training & development

Administrative File CoordinatorOffice Manager Career Track
Barex of DMV
Fairfax, Virginia
Full-Time | Monday–Friday | 8:00 AM–5:00 PM | In Office

Benefits
  • Dental insurance
  • 401(k)
  • Paid time off
  • Monthly team commission and bonus opportunities
  • Extensive paid training
  • Career advancement opportunities
Build a Career With Barex
Barex of DMV is looking for a personable, organized, and motivated Administrative File Coordinator who wants to develop into an Office Manager position.
This is an excellent opportunity for a recent graduate, an early-career professional, or someone with administrative or customer service experience. A degree or restoration experience is not required. We place greater value on your ability to communicate well, learn quickly, work with numbers, stay organized, and take pride in producing high-quality work.
We are a growing company that genuinely enjoys developing people. We will teach you the systems, processes, and industry knowledge needed to build a strong foundation in office administration, insurance restoration, accounting support, customer communication, and project coordination.
What You Will Learn and Manage
This position provides hands-on experience with the systems and responsibilities commonly managed by an experienced office administrator or office manager. You will learn how to:
  • Use QuickBooks for invoicing, payments, customer records, and basic accounting support
  • Work within Copper CRM to manage customers, leads, projects, and follow-up activities
  • Maintain organized digital job files and work-in-progress reports
  • Navigate the insurance restoration process
  • Communicate with customers, adjusters, vendors, and project managers
  • Manage purchase orders, vendor documents, and material tracking
  • Review reports, estimates, invoices, and supporting documentation
  • Build and maintain Microsoft Excel spreadsheets
  • Coordinate schedules, appointments, and project updates
  • Prepare professional emails, reports, and customer correspondence
  • Help move projects from the initial customer call through final closeout
The training and experience provided in this role are intended to prepare the right person for greater responsibility and a future office management position.
Position Overview
The Administrative File Coordinator helps keep our office, customers, and restoration projects moving forward. You will answer incoming calls, coordinate job information, maintain project files, support scheduling, assist with purchase orders, and communicate with customers, insurance representatives, vendors, project managers, and field personnel.
Our office takes tremendous pride in the finished product. Reports should be complete, spreadsheets should be accurate, emails should be professional, and every job file should reflect attention to detail. The ability to write clearly, work confidently with numbers, and finish assignments thoroughly is more important to us than having a specific degree or years of industry experience.
Responsibilities
  • Answer incoming calls and provide a professional, personable customer experience
  • Receive and process new leads and job referrals
  • Communicate with customers, insurance adjusters, vendors, and project managers
  • Coordinate appointments, crews, and job schedules
  • Enter and maintain accurate information in Copper CRM and other systems
  • Monitor active job files and help move projects through each stage
  • Assist with QuickBooks invoicing, payment tracking, and recordkeeping
  • Create and manage purchase orders and vendor documentation
  • Review field documentation for accuracy and completeness
  • Track missing documents, approvals, estimates, invoices, and payments
  • Prepare professional emails, reports, spreadsheets, and correspondence
  • Maintain work-in-progress reports and complete job-file audits
  • Help ensure customer and insurance requirements are followed
  • Support job closeout and final documentation
  • Assist other departments and management as needed
Qualifications
  • Recent graduates and entry-level candidates are encouraged to apply
  • Administrative, office, scheduling, customer service, or business experience is helpful
  • Strong writing and professional communication skills
  • Comfortable working with numbers and performing basic math
  • Working knowledge of Microsoft Outlook, Word, and Excel
  • Strong organization and attention to detail
  • Pride in producing complete, accurate, and professional work
  • Comfortable answering phones and communicating with customers
  • Able to remain calm and professional during stressful situations
  • Self-motivated, dependable, and willing to take initiative
  • Able to manage multiple responsibilities in a fast-paced office
  • Comfortable learning QuickBooks, Copper CRM, and other business software
  • Restoration, construction, property management, accounting, or insurance experience is a plus but not required
  • Reliable personal cellphone for work-related communication and authentication applications
  • Ability to successfully complete a background check, subject to applicable law
Who We’re Looking For
We are looking for a true self-starter and “figure-it-outer”—someone who asks thoughtful questions, learns quickly, follows through, and takes ownership of the final result.
You do not need to know everything when you begin. You do need to be willing to learn, accept feedback, communicate professionally, and care about the quality of your work.
If you want an opportunity to develop practical business skills, learn the insurance restoration industry, and grow toward an office management career, we encourage you to apply.