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Job File Coordinator Jobs in Hawaii (NOW HIRING)

KumabeHR

Program Coordinator

Honolulu, HI · On-site

$20 - $24/hr

Responsible for executing administrative and operational tasks, coordinating logistical details for ... Document meetings for internal files and team communication. Track program evaluations and make ...

SSFM

Program Technician I

Honolulu, HI · On-site

$20 - $25/hr

Handles day-to-day office tasks (calls, emails, scanning, filing, coordination) * Requires strong organization and communication What You Bring * High school diploma and experience in ...

SSFM International

Program Technician I

Honolulu, HI · On-site

$20 - $25/hr

Handles day-to-day office tasks (calls, emails, scanning, filing, coordination) * Requires strong organization and communication What You Bring * High school diploma and experience in administrative ...

SSFM

Project Coordinator

Honolulu, HI · On-site

$58K - $65K/yr

Maintaining accurate project tracking systems, databases, and filing structures. * Coordinating schedules, meetings, milestones, and communication with internal teams, clients, and subcontractors.

Jaco Rehab

Scheduling Coordinator

Honolulu, HI · On-site

$17.50 - $22.25/hr

Scheduling Coordinator The Patient Scheduling Coordinator plays a key role in creating a smooth ... filing, and other office duties as needed This role is ideal for someone who enjoys helping people ...

Control Freaks Hawaii

Service Coordinator

Kahului, HI · On-site

$25 - $30/hr

Service Coordinator Position Summary: We are seeking a highly organized and customer-focused ... and filing. * Coordinate communication between service, sales, and operations departments.

Control Freaks Hawaii

Service Coordinator

Kahului, HI · On-site

$20.25 - $25.75/hr

The Service Coordinator is responsible for scheduling and dispatching service calls, managing ... and filing. * Coordinate communication between service, sales, and operations departments.

ManTech

Transportation Coordinator

Aiea, HI

$87K - $145K/yr

MANTECH seeks a motivated and adaptable Transportation Coordinator to join our team in Oahu, Hawaii ... Occasionally move about inside the office to access file cabinets, office machinery, or to ...

BerryDunn

Project Coordinator

Kapolei, HI · On-site

$75K - $95K/yr

The coordinator will work closely with project managers, business teams, policy staff, and ... and file naming conventions. * Support weekly, monthly, semiannual, and annual reporting and ...

BerryDunn

Project Coordinator

Kapolei, HI · On-site

$75K - $95K/yr

The coordinator will work closely with project managers, business teams, policy staff, and ... and file naming conventions. * Support weekly, monthly, semiannual, and annual reporting and ...

BerryDunn

Project Coordinator

Kapolei, HI

$75K - $95K/yr

The coordinator will work closely with project managers, business teams, policy staff, and ... and file naming conventions. * Support weekly, monthly, semiannual, and annual reporting and ...

ManTech International

Transportation Coordinator

Aiea, HI · On-site

$87K - $145K/yr

MANTECH seeks a motivated and adaptable Transportation Coordinator to join our team in Oahu, Hawaii ... Occasionally move about inside the office to access file cabinets, office machinery, or to ...

Mainscape

Branch Coordinator

Honolulu, HI · On-site

$55K - $80K/yr

The Branch Coordinator is also responsible for communication and coordination of work with all ... All areas of office administration such as copying, faxing, emailing, filing, etc. * Regulations ...

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Showing results 21-40

All JobsJob File JobsJob File Coordinator JobsJob File Coordinator Jobs in Hawaii

Job File Coordinator information

See Hawaii salary details

$14

$22

$37

How much do job file coordinator jobs pay per hour?

As of Aug 19, 2026, the average hourly pay for job file coordinator in Hawaii is $22.74, according to ZipRecruiter salary data. Most workers in this role earn between $17.98 and $24.95 per hour, depending on experience, location, and employer.

What is a job file coordinator?

Job File Coordinators are professionals responsible for managing and organizing job files, documents, and records throughout a project’s lifecycle. They ensure all paperwork, such as contracts, permits, work orders, and correspondence, is accurate, complete, and easily accessible for project teams. Job File Coordinators often serve as a communication link between various departments, helping maintain compliance and project efficiency. Their work is essential for smooth project execution and documentation management in industries like construction, restoration, or insurance.

What are the typical daily responsibilities of a job file coordinator?

A Job File Coordinator is responsible for organizing, tracking, and maintaining all documentation related to ongoing projects, ensuring that records are accurate and compliant with industry standards. On a daily basis, they communicate with project managers, field staff, and clients to gather updates, upload supporting documents, and address any missing information. Their attention to detail and effective communication help streamline workflows, minimize errors, and keep the team on track for successful project completion. This role is crucial for ensuring smooth project execution and timely billing, making it a key support position within restoration or construction companies.

What are the key skills and qualifications needed to thrive as a job file coordinator?

To thrive as a Job File Coordinator, you need strong organizational skills, attention to detail, and familiarity with general office procedures, often supported by a high school diploma or equivalent. Proficiency with document management systems, scheduling software, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage workflow and collaborate effectively with team members. These skills ensure accurate record-keeping, efficient project tracking, and smooth coordination between departments or clients.

What is the difference between Job File Coordinator vs Job Scheduler?

AspectJob File CoordinatorJob Scheduler
Primary RoleManages and organizes job files, ensuring documentation accuracy and completenessSchedules and coordinates job timings, assignments, and resource allocation
Required SkillsAttention to detail, organizational skills, basic computer proficiencyTime management, planning, software proficiency
Work EnvironmentOffice setting, often in administrative or project support rolesOffice or on-site, often in operations or production settings

While both roles support project workflows, the Job File Coordinator focuses on maintaining accurate documentation, whereas the Job Scheduler manages the timing and coordination of job activities. Both positions are essential for smooth operations but serve different functions within the project lifecycle.

What job categories do people searching Job File Coordinator jobs in Hawaii look for?

The top searched job categories for Job File Coordinator jobs in Hawaii are:

What cities in Hawaii are hiring for Job File Coordinator jobs?

Cities in Hawaii with the most Job File Coordinator job openings:

Job File Coordinator jobs near you
Infographic showing various Job File Coordinator job openings in Hawaii as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 22% Part Time, and 6% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $47,300 per year, or $22.7 per hour.

Program Coordinator

KumabeHR

Honolulu, HI • On-site

$20 - $24/hr

Full-time

Re-posted 14 days ago

Job description

Job Description Primary responsibility is to coordinate and deliver successful travel programs, working within the reports to the General Manager. Responsible for executing administrative and operational tasks, coordinating logistical details for programs to ensure high quality experiences for our guests. Job Responsibilities: Coordinate all logistics and arrangements pertaining to assigned programs.

Performs a variety of administrative tasks, which includes preparing program materials, payment letters, supplies, initiating new documents and/or revising materials as necessary (e.g. itinerary, activity reports, group leader files, etc.), and updating internal track systems accordingly. Prepare and process confirmations for program activities (hotels, restaurants, instructors, activity providers, excursions etc), draft correspondence, maintain constant communication and follow up with vendors

Handle changes in program administration which include cancellations, processing requests, communication with guests, etc. Set up and attend meetings: briefing and debriefing group leaders/tour escorts, soliciting feedback for program improvements. Document meetings for internal files and team communication.

Track program evaluations and make recommendations/changes where experience. Communicate with clients, respond to inquiries by program participants. Develop and maintain program materials and resource files.

Consistently maintain, track, and order program supplies as needed. Request proposals and rates from vendors. Draft/update program budgets and internal databases as needed.

Participate in meetings, work on collective and individual goals with supervisor. Improve team efficiency by being a good communicator and responsible team player. Meet and greet the group on site as needed.

Be available to Group Lead where necessary; may be required to travel to check on the quality of programs and/or source new vendors as needed. Assist with new projects as required by supervisor, including but not limited to Sales and Marketing requests and other company initiatives. Other projects and duties as assigned.

Required Experience/Skills: At least 3 years of administrative support and/or combination of relevant work experience. Must be detail-oriented and have strong organizational and time management skills. Possess the competency to effectively manage and implement multiple projects while maintaining professionalism and a positive attitude; must be able to meet deadlines, is flexible and able to perform well in a dynamic work environment.

Possess a solid work ethic, strong analytical skills, is a problem solver and creative thinker. Desired Experience/Skills: Strong understanding and working knowledge of Hawai i, and/or the Pacific Islands region and culture Familiarity with the travel and tourism industry Experience and working knowledge in using social media and other communication

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