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Job File Coordinator Jobs in Hawaii (NOW HIRING)

Hawaii Gas

Office Coordinator (Kona)

Kailua Kona, HI

$44K - $55K/yr

The Office Coordinator will perform a variety of administrative duties and support. ESSENTIAL ... Organizes and maintains files, such as personnel files, compliance training records, truck files ...

Hawaii Gas

Office Coordinator (Hilo)

Hilo, HI · On-site

$44K - $55K/yr

The Office Coordinator will perform a variety of administrative duties and support ... Organizes and maintains files, such as personnel files, compliance training records, truck files ...

Hawaii Gas

Office Coordinator (Kona)

Kailua Kona, HI · On-site

$44K - $55K/yr

The Office Coordinator will perform a variety of administrative duties and support ... Organizes and maintains files, such as personnel files, compliance training records, truck files ...

Hawaii Gas

Office Coordinator (Hilo)

Hilo, HI

$44K - $55K/yr

The Office Coordinator will perform a variety of administrative duties and support. ESSENTIAL ... Organizes and maintains files, such as personnel files, compliance training records, truck files ...

Hawthorne Machinery Co.

Service Coordinator

Waipahu, HI · On-site

$19.75 - $25/hr

Files all Service department literature, correspondence, and history files. * Issues purchase ... Coordinates with the Service Manager and Service Supervisor on status of jobs in process in order ...

Hawthorne Machinery Co.

Service Coordinator

Waipahu, HI · On-site

$19.75 - $25/hr

Files all Service department literature, correspondence, and history files. * Issues purchase ... Coordinates with the Service Manager and Service Supervisor on status of jobs in process in order ...

Hawthorne Machinery Co.

Service Coordinator

Waipahu, HI · On-site

$19.75 - $25/hr

Files all Service department literature, correspondence, and history files. * Issues purchase ... Coordinates with the Service Manager and Service Supervisor on status of jobs in process in order ...

Roberts Hawaii

Human Resources Coordinator

Honolulu, HI · On-site

$19 - $20/hr

The HR Coordinator will facilitate implementation of services, policies, procedures, and programs ... Creates and maintain employee files and filing system. * Maintain and replenish adequate inventory ...

Roberts Hawaii

Human Resources Coordinator

Honolulu, HI · On-site

$19 - $20/hr

The HR Coordinator will facilitate implementation of services, policies, procedures, and programs ... Creates and maintain employee files and filing system. * Maintain and replenish adequate inventory ...

Roberts Hawaii

Human Resources Coordinator

Honolulu, HI · On-site

$19 - $20/hr

The HR Coordinator will facilitate implementation of services, policies, procedures, and programs ... Creates and maintain employee files and filing system. * Maintain and replenish adequate inventory ...

Mid-Pacific Institute

Project Coordinator

Honolulu, HI · On-site

$23 - $31.25/hr

Ensure project files are complete, current, and accessible to the Senior Project Manager and Senior ... Communication and Issue Escalation * Serve as a coordination point for routine project ...

ELCCO

Project Coordinator

Kahului, HI · On-site

$28.85 - $33.65/hr

Project Coordinator's Primary Function Facilitates prompt communications between all members of the ... Sets up new project logs/files and identifies project submittal and field deliverable requirements

Mid-Pacific Institute

Project Coordinator

Honolulu, HI · On-site

$23 - $31.25/hr

Ensure project files are complete, current, and accessible to the Senior Project Manager and Senior ... Communication and Issue Escalation * Serve as a coordination point for routine project ...

ELCCO

Project Coordinator

Kahului, HI · On-site

$28.85 - $33.65/hr

Project Coordinator's Primary Function Facilitates prompt communications between all members of the ... Sets up new project logs/files and identifies project submittal and field deliverable requirements

Mid-Pacific Institute

Project Coordinator

Honolulu, HI · On-site

$23 - $31.25/hr

Ensure project files are complete, current, and accessible to the Senior Project Manager and Senior ... Communication and Issue Escalation * Serve as a coordination point for routine project ...

SSFM

Program Technician I

Honolulu, HI · On-site

$20 - $25/hr

Handles day-to-day office tasks (calls, emails, scanning, filing, coordination) * Requires strong organization and communication What You Bring * High school diploma and experience in administrative ...

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All JobsJob File JobsJob File Coordinator JobsJob File Coordinator Jobs in Hawaii

Job File Coordinator information

See Hawaii salary details

$14

$22

$37

How much do job file coordinator jobs pay per hour?

As of Aug 19, 2026, the average hourly pay for job file coordinator in Hawaii is $22.74, according to ZipRecruiter salary data. Most workers in this role earn between $17.98 and $24.95 per hour, depending on experience, location, and employer.

What is a job file coordinator?

Job File Coordinators are professionals responsible for managing and organizing job files, documents, and records throughout a project’s lifecycle. They ensure all paperwork, such as contracts, permits, work orders, and correspondence, is accurate, complete, and easily accessible for project teams. Job File Coordinators often serve as a communication link between various departments, helping maintain compliance and project efficiency. Their work is essential for smooth project execution and documentation management in industries like construction, restoration, or insurance.

What are the typical daily responsibilities of a job file coordinator?

A Job File Coordinator is responsible for organizing, tracking, and maintaining all documentation related to ongoing projects, ensuring that records are accurate and compliant with industry standards. On a daily basis, they communicate with project managers, field staff, and clients to gather updates, upload supporting documents, and address any missing information. Their attention to detail and effective communication help streamline workflows, minimize errors, and keep the team on track for successful project completion. This role is crucial for ensuring smooth project execution and timely billing, making it a key support position within restoration or construction companies.

What are the key skills and qualifications needed to thrive as a job file coordinator?

To thrive as a Job File Coordinator, you need strong organizational skills, attention to detail, and familiarity with general office procedures, often supported by a high school diploma or equivalent. Proficiency with document management systems, scheduling software, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage workflow and collaborate effectively with team members. These skills ensure accurate record-keeping, efficient project tracking, and smooth coordination between departments or clients.

What is the difference between Job File Coordinator vs Job Scheduler?

AspectJob File CoordinatorJob Scheduler
Primary RoleManages and organizes job files, ensuring documentation accuracy and completenessSchedules and coordinates job timings, assignments, and resource allocation
Required SkillsAttention to detail, organizational skills, basic computer proficiencyTime management, planning, software proficiency
Work EnvironmentOffice setting, often in administrative or project support rolesOffice or on-site, often in operations or production settings

While both roles support project workflows, the Job File Coordinator focuses on maintaining accurate documentation, whereas the Job Scheduler manages the timing and coordination of job activities. Both positions are essential for smooth operations but serve different functions within the project lifecycle.

What job categories do people searching Job File Coordinator jobs in Hawaii look for?

The top searched job categories for Job File Coordinator jobs in Hawaii are:

What cities in Hawaii are hiring for Job File Coordinator jobs?

Cities in Hawaii with the most Job File Coordinator job openings:

Job File Coordinator jobs near you
Infographic showing various Job File Coordinator job openings in Hawaii as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 22% Part Time, and 6% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $47,300 per year, or $22.7 per hour.

Administrative Coordinator

Kamehameha Schools

Makawao, HI • On-site

Full-time

Posted 16 days ago

Job description

Job Posting Title
Administrative Coordinator
Employee Type
Regular
Recruiting Start Date
08-03-2026
Job Exempt?
No
Recruiting End Date
Open Until Filled
Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our 'ohana!
Kamehameha Schools Maui Campus is seeking a dedicated, responsible, and service-oriented Administrative Coordinator to join their Operations team. This role requires a flexible, hardworking team player with excellent customer service skills and the ability to effectively manage multiple priorities, and is ideal for candidates who thrive in a fast-paced environment and enjoys supporting a variety of administrative and operational functions.
The Ideal Candidate:
  • Has exceptional customer service skills and a positive, collaborative attitude
  • Is a strong team player who is dependable, adaptable, and takes initiative
  • Is proficient in Microsoft Office, particularly Excel
  • Is organized and able to manage competing priorities with flexibility
  • Possesses excellent communication and interpersonal skills

This is an excellent opportunity for someone who enjoys variety in their work, takes pride in supporting others, and can successfully balance multiple responsibilities while delivering outstanding service
Job Summary
Oversees and coordinates the administrative requirements for different departments. Provides various departments with administrative support including, but not limited to, coordinating and executing sponsored events and staff travel, preparing and distributing documents (correspondence, reports, newsletters, and other program material), maintaining files and databases, handling budget and purchasing activities, and serving as a primary contact for visitors.
Essential Responsibilities
Administration
  • Provides general administrative support to different departments.
  • Manages the calendar of department leaders and office space, scheduling meetings and events.
  • Receives and screens incoming messages and correspondence. Provides information and responds to inquires. Disseminates information internally.
  • Provides documentation handling including typing of routine correspondence, transmitting, faxing and copying on an as needed basis.
  • May be responsible for the preparation and maintenance of all aspects of the department budget, including handling purchase requisitions, purchase orders, reimbursement claims, preparing monthly reconciliations, and budget reports.
  • Establishes and maintains files, many confidential in nature that may include HR/personnel, payroll, student records, and general office files.
  • May handle and coordinate all HR related processes and documentation for new hires.
  • Communicates and provides information for visitors and outside sources.
  • Coordinates and arranges travel and helps plan all aspects of department events.
  • Assists in preparing reports needed by the department.
  • Provides back up to other administrative staff and cross trains.
  • Trains and assists other administrative support staff.
  • Coordinates facility repair, responding to inquiries and routing them to necessary staff/vendors for resolution.
  • May serve as the central resources and file manager for all division correspond

Position Requirements
Minimum Qualifications - An equivalent combination of education and experience may substitute for the requirements listed.
  • High School Diploma/Equivalent.
  • Minimum of 3 years of administrative or directly related experience.
  • Ability to work flexibly.
  • Good written, verbal, and interpersonal skills.
  • Good organizational skills.
  • Ability to work with general office equipment.
  • Proficient in PC applications including word processing, spreadsheets, and multimedia presentations.
  • Ability to handle confidential information.
  • Ability to train other administrative staff.
  • Demonstrated knowledge of and/or skill in organizational competencies of accountability, change effectiveness, collaboration and teamwork, communication, Hawaiian cultural commitment, and innovation.

Preferred Qualifications
  • Experience working in an educational setting.
  • Familiarity of KS organization including internal policies, procedures and practices.

Physical Requirements
  • Frequently sits, perform desk-based computer tasks and grasp light or fine manipulation, talk or hear.
  • Occasionally stand and/or walk, write by hand, and lift and/or carry, push and/or pull objects that weigh up to 10 pounds.
  • Rarely twist, bend, stoop, squat, kneel, crawl, climb, reach or work above shoulder, or grasp forcefully.

Working Conditions
  • Work is conducted in an office environment and may require work to be conducted in non-standard workplaces.
  • Work is typically conducted Monday through Friday at normal business hours.

For Internal Use Only: #LI-CAR #MAUI
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact us at hr@ksbe.edu or 808-534-8040 if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
KS does not accept unauthorized solicitations of candidate referrals from third-party vendors (i.e. Staffing Agencies, Executive Recruitment Firms). Any third-party vendor who has interest in supporting KS's recruiting efforts must be authorized by Human Resources prior to the vendor's candidate applying with KS.
Work Year
12
Pay Range
23.83 - 31.98 Hourly
Compensation and Benefits
Based on the compensation range provided below, salaries are commensurate with job-related experience, skills and competencies, education, internal equity, length of work year, and other organizational needs.
At Kamehameha Schools (KS), we recognize that compensation is just one facet of a fulfilling employment experience. Our commitment lies in fostering a positive work environment and equipping employees with the necessary resources to excel every day. Our Total Rewards Program embodies KS's dedication to the physical, mental, and financial well-being of our employee 'ohana. Explore our comprehensive Benefits Summary for more information.
Primary Location
Maui Campus
City, State
Makawao, Hawaii
Additional Locations

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