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It Project Assistant Jobs in Ontario (NOW HIRING)

Flynn Group of Companies

IT Project Manager

Mississauga, ON · On-site +1

CA$100K - CA$130K/yr

Reporting to the Director, ERP Systems we're looking for an IT Project Manager to manage complex ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

Manulife

IT Project Manager

Toronto, ON · On-site

Join our Global Technology & Cyber Security PMO team as an IT Project Manager . In this role, you will lead technical initiatives that support Manulife's multiyear strategic objectives. Reporting to ...

LCBO

IT Project Manager

Toronto, ON · On-site

CA$83K - CA$149K/yr

... IT Project Manager Are you passionate about using your expertise to lead full project management ... This includes preparing documentation to assist Senior Leadership decision-making. * Mentor and ...

SNC-Lavalin

IT Project Manager

Toronto, ON · Hybrid

Work closely with customers and assist with the creation of business cases for projects and ensure ... the IT PMO best practices * Manage project budgets and resources effectively, facilitate ...

McKesson

IT Project Manager

Mississauga, ON · On-site +1

CA$81K - CA$108K/yr

About the Role We are seeking a Project Manager to lead and deliver technology-driven initiatives ... Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related ...

McKesson

IT Project Manager

Mississauga, ON · On-site +1

CA$81K - CA$108K/yr

About the Role We are seeking a Project Manager to lead and deliver technology-driven initiatives ... Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related ...

McKesson

IT Project Manager

Mississauga, ON · On-site +1

CA$81K - CA$108K/yr

About the Role We are seeking a Project Manager to lead and deliver technology-driven initiatives ... Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related ...

McKesson

IT Project Manager

Mississauga, ON · On-site +1

CA$81K - CA$108K/yr

About the Role We are seeking a Project Manager to lead and deliver technology-driven initiatives ... Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related ...

Linamar

IT Project Manager

Guelph, ON · On-site

Project Manager, IT Job Summary The Project Manager, IT will oversee the planning, design, and execution of IT projects, managing budgets, timelines, and teams while ensuring alignment with business ...

Amphenol HSIO

IT Project Manager

Markham, ON · On-site

As an IT Project Manager, you will be responsible for planning, executing, and delivering projects focused on aligning global and local technology strategies for IT Infrastructure (Servers & Network ...

Amphenol HSIO

IT Project Manager

Markham, ON · On-site

As an IT Project Manager, you will be responsible for planning, executing, and delivering projects focused on aligning global and local technology strategies for IT Infrastructure (Servers & Network ...

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It Project Assistant information

What is an IT project assistant?

IT Project Assistants are professionals who support project managers and IT teams in planning, coordinating, and executing technology projects. Their duties often include scheduling meetings, tracking project progress, maintaining documentation, and assisting with communication between stakeholders. They play a crucial role in ensuring that IT projects run smoothly by handling administrative tasks, helping with resource allocation, and facilitating collaboration. This role is ideal for individuals interested in both technology and project management.

What are some typical challenges faced by an IT project assistant when coordinating between multiple teams?

IT Project Assistants often face challenges in ensuring effective communication and alignment among diverse teams such as developers, designers, and business stakeholders. Managing differing priorities, tracking progress, and relaying updates can be complex in fast-paced environments. Strong organizational skills, proactive follow-ups, and the use of project management tools are essential to help bridge gaps and keep projects on track. Building good relationships with team members also helps to quickly resolve misunderstandings and maintain momentum.

What are the key skills and qualifications needed to thrive as an IT project assistant, and why are they important?

To thrive as an IT Project Assistant, you generally need strong organizational skills, familiarity with project management concepts, and at least an associate’s or bachelor’s degree in a related field. Proficiency with project management software like Microsoft Project, Jira, or Asana, as well as basic knowledge of IT systems, is typically required. Excellent communication, attention to detail, and adaptability are standout soft skills for this role. These abilities ensure smooth project coordination, effective team support, and successful delivery of IT initiatives.

What is the difference between It Project Assistant vs It Project Coordinator?

AspectIt Project AssistantIt Project Coordinator
ResponsibilitiesSupports project tasks, manages documentation, assists with schedulingCoordinates project activities, communicates with stakeholders, tracks progress
Required SkillsBasic IT knowledge, organizational skills, communicationProject management skills, communication, problem-solving
CertificationsEntry-level certifications like CompTIA ITF+ or basic project management coursesCertifications like CAPM or PMP are common but not always required
Work EnvironmentOffice setting, supporting IT project teamsOffice or remote, overseeing project execution

The main difference between an It Project Assistant and an It Project Coordinator lies in their scope of responsibilities. The assistant provides support and handles administrative tasks, while the coordinator manages project activities and stakeholder communication. Both roles require similar foundational skills, but the coordinator typically has more responsibility for project execution and coordination.

What are the most commonly searched types of It Project jobs in Ontario?

The most popular types of It Project jobs in Ontario are:

What are popular job titles related to It Project Assistant jobs in Ontario?

For It Project Assistant jobs in Ontario, the most frequently searched job titles are:

What job categories do people searching It Project Assistant jobs in Ontario look for?

The top searched job categories for It Project Assistant jobs in Ontario are:

It Project Assistant jobs near you
Infographic showing various It Project Assistant job openings in Ontario as of August 2026, with employment types broken down into 85% Full Time, 11% Part Time, and 4% Contract. Highlights an 83% Physical, 5% Hybrid, and 12% Remote job distribution.

IT Project Coordinator

Flynn Group of Companies

Mississauga, ON • On-site

Full-time

Posted 22 days ago

Job description

At Flynn, it's not just a job, it's a career

Reporting to the Director, ERP Systems, we're looking for someone who will assist the Project Managers for projects by coordinating, planning, communicating and executing the delivery of core IT projects. These projects will typically be implementation of new software, upgrade of existing software, onboarding of new entities because of M&A activity and rolling out infrastructure solutions.

Our Team

We're a growing team of collaborative individuals working together to solve hard problems and deliver consistent, scalable IT solutions.  Everyone wears many different hats and works on several projects.  

What We Offer

  • Funded training and development program 
  • Subsidized in-house cafeteria and gym 
  • Dental and supplemental medical plan 
  • RRSP contributions 
  • Employee and Family Assistance Program 
  • Free parking and EV Charging facility 
  • Family Events and Flynn Fest 
  • Sports Sponsorship Program 
  • Rogers Preferred Program 
  • Perkopolis Retailer Discounts 
 

A Day in the Life:

  • Assist the Project Manager with project scheduling, including action item tracking
  • Manage smaller projects related to M&A activities, branch moves, software tool rollouts, and minor hardware/network upgrades
  • Monitoring and managing completion of SOWs by internal staff and external vendors and assisting with obtaining quotes from subcontractors
  • Document management for PMO artifacts as well as any quote, invoices, etc. related to projects
  • Capture the definition and approval of project budget, scope, and deliverables
  • Preparation of communications, progress reporting and meeting agendas and minutes
  • Enforce project adherence to internal quality standards, processes, tools, and documentation
  • Actively support business analysis activities to ensure projects and technical solutions meet business objectives
  • Work with the Project Manager to develop and manage detailed work plans (often with many interrelated paths), project schedules, estimates and resource plans in conjunction with project team members and other involved business and IT teams
  • Work with the Project Manager to plan and manage project resources and conduct periodic project quality audits.
  • Track and manage project issues through to successful resolutions

What We Are Seeking:

  • Minimum of 2-3 years related experience working on IT projects with a strong interest in developing the project management skill set
  • Experience working on IT projects and an interest in project analysis and processes
  • Experience in defect tracking tools (such as JIRA), content management tools (such as Confluence), project management and time tracking tools
  • Knowledge of/experience in Agile practices (i.e. Scrum, Kanban)
  • Ability to understand complex architectural, networking and software issues
  • Prior experience in IT service delivery an asset
  • Adaptability to effectively deal with continually changing circumstances and priorities
  • Good detail orientation, effective collaboration and communication skills
  • Ability to deal with employees confidently and professionally at all levels of the organization.
  • Certified Associate in Project Management (CAPM) or similar certification will be an asset

A Day in the Life:

  • Assist the Project Manager with project scheduling, including action item tracking
  • Manage smaller projects related to M&A activities, branch moves, software tool rollouts, and minor hardware/network upgrades
  • Monitoring and managing completion of SOWs by internal staff and external vendors and assisting with obtaining quotes from subcontractors
  • Document management for PMO artifacts as well as any quote, invoices, etc. related to projects
  • Capture the definition and approval of project budget, scope, and deliverables
  • Preparation of communications, progress reporting and meeting agendas and minutes
  • Enforce project adherence to internal quality standards, processes, tools, and documentation
  • Actively support business analysis activities to ensure projects and technical solutions meet business objectives
  • Work with the Project Manager to develop and manage detailed work plans (often with many interrelated paths), project schedules, estimates and resource plans in conjunction with project team members and other involved business and IT teams
  • Work with the Project Manager to plan and manage project resources and conduct periodic project quality audits.
  • Track and manage project issues through to successful resolutions

What We Are Seeking:

  • Minimum of 2-3 years related experience working on IT projects with a strong interest in developing the project management skill set
  • Experience working on IT projects and an interest in project analysis and processes
  • Experience in defect tracking tools (such as JIRA), content management tools (such as Confluence), project management and time tracking tools
  • Knowledge of/experience in Agile practices (i.e. Scrum, Kanban)
  • Ability to understand complex architectural, networking and software issues
  • Prior experience in IT service delivery an asset
  • Adaptability to effectively deal with continually changing circumstances and priorities
  • Good detail orientation, effective collaboration and communication skills
  • Ability to deal with employees confidently and professionally at all levels of the organization
  • Certified Associate in Project Management (CAPM) or similar certification will be an asset
$65,000 - $80,000 a year
 
#LI-AD1

Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building's outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals. The foundation of our award winning success is having the right people on our team.
Disclosure: We use an AI-powered system to initially screen resumes.  However,  all applications/resumes are also reviewed by our team of Human Resources and Talent Acquisition Professionals to ensure a fair and thorough evaluation in determining a candidate's potential fit for a role they applied to.
This posting is for an existing vacancy within the organization.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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