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Job Brief:

The mission of Downtown Phoenix Inc. (DPI), is to continue the revitalization and promotion of Downtown Phoenix by creating meaningful experiences and a pleasant environment for those who visit or live, work or learn in our Business Improvement District.

Position Description:

Must be able to think “out of the box”, be able to adjust seamlessly to daily changes, be able to handle confidential information, and to provide a professional “face” for the Organization. Serves as the primary point of contact for internal and external constituencies on all matters pertaining to accurately recording day to day financial transactions for the organization.

Job Duties:

• Responsible for all accounts receivable functions for all affiliate organizations
• Responsible for all accounts payable functions for all affiliate organizations
• Reconcile A/P and A/R sub-ledgers to QuickBooks monthly
• Prepare annual 1099’s and submit to IRS and mail to vendors after Finance Director’s review
• Maintain accurate financial records for the organization
• Reconcile balance sheet and PL accounts for the audit and prepare the audit schedules
• Assist Finance Director with the annual budget Excel files and entering budget into QuickBooks
• Reconcile incoming and outgoing transactions including credit card expenses
• Monitor and update fixed assets depreciation schedule and review additions/ dispositions with Finance Director
• Verify receipt of all purchase order requests
• Enter employee reimbursements as a journal entry in QuickBooks
• Administrative coordination including answering phone, responding to e-mails, picking up and sorting mail, front desk coverage, etc.
• Filing of accounting paperwork as well as file archiving and scanning
• Seek administrative cost savings where available
• Request COI and add/remove vehicles with insurance agent
• Assist with the planning and execution of DPI signature events as needed
• Performs special projects as needed
• Other duties as assigned

Qualifications:

• Bachelor's degree preferred
• Bilingual is a plus but not required
• Strong work tenure: 3+ years Accounts Receivable, of Accounts Payable and administrative assistant experience
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)
• Proficient in QuickBooks software
• Strong in math and accounting, being detail oriented is a must
• Must excel in 10-key and data entry skills
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.
• Excellent written and verbal communication skills.
• Problem-solving with strong decision-making capability.
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Exceptional customer service skills
• Innovative and focused on learning and self-improvement
• Service and teamwork focused, driven to improve efficiencies
• Proactive; seeks opportunities to be beneficial to others
• Prior experience working in a nonprofit or municipal setting very helpful
• Forward-looking thinker who actively seeks opportunities and proposes solutions

Desired Professional/Personal Characteristics:

Creative, enjoy working within a small entrepreneurial environment that is mission-driven, results-driven, community-oriented, ability to exercise good judgment in a variety of situations, strong written and verbal communication, administrative and organizational skills, ability to maintain a realistic balance among multiple priorities.