Ip Operations Assistant Jobs (NOW HIRING)

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Job Function:

Legal & Compliance

Job Sub Function:

Legal Support Services

Job Category:

Business Enablement/Support

All Job Posting Locations:

Raynham, Massachusetts, United States of America, Warsaw, Indiana, United States of America, West Chester, Pennsylvania, United States of America

Job Description:

We are searching for the best talent for IP Paralegal to join our DePuy Synthes Legal Organization located in Raynham, MA; Warsaw, IN; West Chester, PA.
The Intellectual Property (IP) Paralegal supports the DePuy Synthes IP Legal team across patent and trademark matters, including clearance, portfolio and docket management, and other related portfolio activities. The role also provides administrative and operational support for the IP Legal team, including coordinating execution of formal documents, scheduling meetings and related follow-up, and managing travel arrangements and logistics. The role requires strong attention to detail, sound judgment, and the ability to work proactively and independently with limited attorney supervision.

Key Responsibilities

• Support management of the DePuy IP portfolio, including preparation, review, and electronic filing of application or registration papers, responses, and other prosecution documents for patent and trademark matters.
• Assist with trademark clearance, conflict, and transactional matters, including coordinating with internal stakeholders and outside counsel as appropriate.
• Use department docket management and research tools to generate reports, monitor upcoming deadlines, and help ensure timely completion of required actions.
• Coordinate execution of formal documents, including signature routing, tracking, completion, distribution, and retention of fully executed agreements, assignments, declarations, powers of attorney, and other legal or business documents.
• Communicate professionally and independently with outside counsel, domestic and affiliate business partners, intellectual property offices, and other stakeholders with minimal attorney supervision.
• Manage scheduling for IP Legal team activities, including meetings with attorneys, business partners, inventors, outside counsel, and other stakeholders; prepare agendas or materials as needed; and coordinate follow-up items.
• Arrange and manage travel logistics for IP Legal team members, including transportation, lodging, itineraries, expense-related coordination, and changes to travel plans.
• Proactively manage competing priorities, produce high-quality work product, and maintain accurate records in support of the IP Legal team's work.
• Participate in departmental initiatives, committees, projects, process improvements, and other activities that support the effectiveness of the DePuy IP Legal team.
  

Required Knowledge, Skills, and Abilities

• Demonstrated ability to manage deadlines, prioritize workload, and complete assignments accurately with limited supervision.
• Excellent written and verbal communication skills, including the ability to interact effectively with attorneys, outside counsel, business partners, intellectual property offices, and other stakeholders.
• Strong analytical, organizational, and problem-solving skills, with the ability to learn new skills, identify issues, recommend solutions, and escalate matters appropriately.
• High attention to detail, sound judgment, professionalism, discretion, and commitment to producing excellent work product.
• Familiarity with intellectual property docket management systems, research platforms, electronic filing tools, and reporting functions.
• Strong administrative coordination skills, including the ability to manage document execution workflows, calendars, meeting logistics, travel arrangements, and competing operational priorities with discretion and accuracy.
• Understanding of trademark and patent prosecution processes, including domestic and international requirements.
  

Qualifications

Required:

• Bachelor's degree or paralegal certificate, or equivalent combination of education and relevant legal or intellectual property experience.
• At least 3-5 years of paralegal, legal assistant, or comparable intellectual property experience supporting patent and/or trademark matters.
• Experience supporting patent and trademark prosecution workflows, including preparation, review, coordination, and electronic filing of application, registration, response, and maintenance documents.
• Experience coordinating administrative workflows in a legal, corporate, or professional services environment, including execution of formal documents, scheduling, and travel coordination.
• Strong attention to detail with the ability to manage multiple deadlines accurately.
• Effective written and verbal communication skills.
• Ability to work collaboratively with attorneys, other paralegals, business partners, and external counsel.
  

Other:

• Language: English proficiency required.
• Travel: Minimal; occasional domestic travel may be required (<10%).

Johnson & Johnson announced plans to separate our Orthopaedics business to establish a standalone orthopaedics company, operating as DePuy Synthes. The process of the planned separation is anticipated to be completed within 18 to 24 months, subject to legal requirements, including consultation with works councils and other employee representative bodies, as may be required, regulatory approvals and other customary conditions and approvals.

Should you accept this position, it is anticipated that, following conclusion of the transaction, you would be an employee of DePuy Synthes and your employment would be governed by DePuy Synthes employment processes, programs, policies, and benefit plans.In that case, details of any planned changes would be provided to you by DePuy Synthes at an appropriate time and subject to any necessary consultation processes.

If you are under 18 years of age, you (the candidate) may need to obtain the necessary working papers or other documentation required by state law to start the assignment, as well as get a parent's consent for the background check.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, external applicants please contact us via https://www.jnj.com/contact-us/careers .Internal employees contact AskGS to be directed to your accommodation resource.

#LI-Hybrid

Required Skills:

Preferred Skills:

Analytical Reasoning, Commercial Laws, Communication, Compliance Management, Cross-Functional Collaboration, Data Reporting, Detail-Oriented, Execution Focus, Legal Documents Preparation, Legal Research, Legal Services, Legal Support, Office Administration, Problem Solving, Researching, Service Excellence, Teamwork, Technical Writing

The anticipated base pay range for this position is :

$66,000.00 - $106,260.00

Additional Description for Pay Transparency:

Subject to the terms of their respective plans, employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)).
Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:
Vacation -120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado -48 hours per calendar year; for employees who reside in the State of Washington -56 hours per calendar year
Holiday pay, including Floating Holidays -13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave - 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave - 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave - 80 hours in a 52-week rolling period10 days
Volunteer Leave - 32 hours per calendar year
Military Spouse Time-Off - 80 hours per calendar year
For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits