Internship Invoice Processing Jobs in West Virginia

Description

WHO WE ARE

Founded in 1969, Summit Point Motorsports Park and Training Facility provides Commercial Motorsports events along with customized Security and Emergency Medical training solutions on our 786-acre facility located in Summit Point, WV. We are a recognized leader in the Motorsports and Security Training Solutions Markets for both commercial and government clients. We take pride in providing tailored solutions for clients in an ever-evolving world.

WHY JOIN US

• Join a collaborative Finance team that values accuracy, accountability, and continuous improvement. 
• Work for an organization with more than 55 years of history supporting commercial and government clients.
• Develop practical accounting skills through hands-on experience with accounts payable, financial systems, and month-end accounting processes while working alongside an experienced Finance team.
• Enjoy a stable, team-oriented work environment where your contributions directly support organizational success. 
• Competitive compensation and opportunities for professional growth.

WHAT YOU'LL DO

Summit Point is seeking a detail-oriented Accounts Payable Specialist to join our Finance team. Reporting to the Senior Accountant, this position is responsible for ensuring the accurate and timely processing of accounts payable transactions while supporting the organization's financial operations. The Accounts Payable Specialist serves as a key partner to internal departments and vendors by maintaining accurate financial records, processing payments, and helping ensure compliance with company policies and accounting standards. This position offers an excellent opportunity for someone looking to build a career in accounting or finance while learning established accounting processes from an experienced team.

The ideal candidate is highly organized, detail-oriented, and eager to learn. They enjoy working with numbers, take pride in maintaining accurate financial records, and understand the importance of accuracy, confidentiality, and accountability. They are comfortable asking questions, learning established processes, and collaborating with teammates to ensure work is completed accurately and on time.

Key responsibilities include:

Invoice Processing

• Process vendor invoices accurately and efficiently while ensuring proper coding, approvals, and supporting documentation. 
• Verify invoice details and resolve discrepancies with vendors and internal departments. 
• Maintain accurate vendor records, including new vendor setup, W-9 documentation, and profile updates. 

Payment Processing

• Prepare and process ACH, wire, and check payments in accordance with company policies and payment schedules. 
• Monitor accounts payable aging to ensure timely payment and maximize available payment discounts. 
• Reconcile vendor statements and resolve outstanding balances or payment discrepancies. 

Accounting Support

• Review and process employee expense reimbursements. 
• Prepare mobile deposits and accurately record incoming payments as assigned. 
• Assist with month-end and year-end close activities, including account reconciliations and 1099 preparation. 
• Maintain organized electronic accounting records in accordance with company policies and audit requirements. 

Collaboration & Continuous Improvement

• Partner with Procurement, Project Management, and other departments to support accurate invoice processing and financial reporting. 
• Support continuous improvement efforts by identifying opportunities to enhance accounts payable processes and operational efficiency.
• Perform other accounting duties and special projects as assigned.

WORK ENVIRONMENT

• This is an onsite position located in Summit Point, WV. 
• We are open to hiring either one full-time Accounts Payable Specialist or two part-time Accounts Payable Specialists, depending on the experience, availability, and strengths of the selected candidate(s).
• Regular business hours; schedule to be determined based on departmental needs.

WORK CONDITIONS

This position requires prolonged periods of sitting and working at a computer. The employee must occasionally lift and move light office materials such as files, office supplies, or boxes weighing up to 20 pounds.

Requirements

Job Requirements and Qualifications:

Required Qualifications:

• Candidates may qualify through a combination of accounting experience, relevant coursework, internships, or administrative experience involving financial recordkeeping. We value individuals who are detail-oriented, adaptable, eager to learn, and committed to accuracy as much as prior experience.
• High School diploma or GED equivalent. 
• Ability to maintain confidentiality when handling financial information. 
• Demonstrated ability to work independently while maintaining a high level of accuracy and attention to detail.
• Excellent organizational and time management skills. 
• Ability to manage multiple priorities while meeting deadlines. 
• Strong written and verbal communication skills. 
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Word. 
• Ability to quickly learn new software applications. 
• Valid driver's license with an acceptable driving record. 
• Ability to successfully pass a pre-employment background check and drug screening.

Preferred Qualifications:

• Previous experience with accounts payable, bookkeeping, or general accounting.
• Experience using Unanet or similar ERP/accounting software.
• Associate's or Bachelor's degree (completed or in progress) in Accounting, Finance, Business Administration, or a related field.

Summit Point Raceway Associates, INC. is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, pregnancy- related conditions, and lactation), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, familial status, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Summit Point Raceway Associates, INC.'s management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment.