ZipRecruiter

Log In

1

Internal Operations Administrator Jobs (NOW HIRING)

PDQuipment

Operations Administrator

Naples, FL · On-site

$28 - $36/hr

The Business Administrator is expected to follow established procedures, ensure required ... Prepare presentations, reports, meeting materials, and internal documents. * Organize information ...

ETONIEN

Operations Administrator

Manhattan Beach, CA · On-site

$30 - $35/hr

enhanceHCM Operations Administrator Position Overview enhanceHCM is looking for a highly organized ... Learn and eventually take full ownership of the placement process within our internal system

Goodstack

Grant Operations Administrator

Monitor key internal target dates (e.g., 7-day internal buffer) to ensure writers, admins, and ... operations, or data entry roles. (Recent graduates with strong organizational skills are welcome)

ETONIEN

Operations Administrator

Manhattan Beach, CA · On-site

$30 - $35/hr

enhanceHCM Operations Administrator Position Overview enhanceHCM is looking for a highly organized ... Learn and eventually take full ownership of the placement process within our internal system

TrueBlue

Operations Administrator

Roanoke, TX · On-site

$18.50 - $22.79/hr

As Operations Administrator, you will provide administrative and operational support to the onsite ... Auditing Reports from client system and Internal system * Serve as a point of contact for general ...

previous page

Showing results 41-60

All JobsInternal Operations Administrator Jobs

Internal Operations Administrator information

See salary details

$13

$29

$63

How much do internal operations administrator jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for internal operations administrator in the United States is $29.44, according to ZipRecruiter salary data. Most workers in this role earn between $19.95 and $32.21 per hour, depending on experience, location, and employer.

What is the difference between Internal Operations Administrator vs Operations Coordinator?

AspectInternal Operations AdministratorOperations Coordinator
CredentialsTypically requires a bachelor's degree in business, management, or related fieldOften requires a high school diploma or associate degree, with some roles preferring relevant certifications
Work EnvironmentOffice-based, supporting internal processes and administrative functionsOffice or on-site, coordinating daily operational activities across departments
Employer & Industry UsageCommon in corporate, healthcare, and manufacturing sectorsWidely used in logistics, retail, and service industries

While both roles support operational functions, the Internal Operations Administrator typically handles more administrative and strategic tasks within the organization, whereas the Operations Coordinator focuses on coordinating daily activities to ensure smooth operations.

What does an internal operations administrator do?

An internal operations administrator manages and coordinates daily business functions to ensure smooth operations within an organization. They handle tasks such as process improvement, data management, scheduling, and communication between departments, often using tools like spreadsheets and enterprise software. Strong organizational and communication skills are essential for this role.

What cities are hiring for Internal Operations Administrator jobs?

Cities with the most Internal Operations Administrator job openings:

What are popular job titles related to Internal Operations Administrator jobs?

For Internal Operations Administrator jobs, the most frequently searched job titles are:

Infographic showing various Internal Operations Administrator job openings in the United States as of August 2026, with employment types broken down into 85% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $61,235 per year, or $29.4 per hour.

Operations Administrator

Naples, FL • On-site

PDQuipment
Construction • 11 - 50 employees
Learn more about PDQuipmentexternal

$28 - $36/hr

Full-time

Medical, Retirement, PTO

Posted 20 days ago

Key responsibilities

  • Reconcile credit card and company transactions, review receipts, verify expenses, and prepare expense reports.

  • Maintain and update employee records, process employee status changes, support onboarding and offboarding, and ensure confidentiality.

  • Monitor adherence to company procedures, identify procedural gaps, and assist in improving or creating administrative processes.

Job description

Benefits:
  • 401(k) matching
  • Flexible schedule
  • Health insurance
  • Opportunity for advancement
  • Paid time off
  • Wellness resources

Position Summary
The Business Administrator is responsible for keeping the administrative side of the company accurate, organized, documented, and on task. Would need to report to Naples, FL office 2-3 times a week.
This position supports the President, Director, and Controller across accounting administration, employee administration, company procedures, and general business organization. The Business Administrator is expected to follow established procedures, ensure required documentation is completed, identify administrative gaps, and help improve systems when existing procedures are unclear or ineffective.
This is a hands-on administrative role requiring strong organization, follow-through, discretion, and attention to detail. The ideal person has the backbone to hold others accountable while maintaining a professional, helpful, and coaching-oriented approach.
Primary Responsibilities:
Accounting & Bookkeeping Administration
  • Reconcile credit card and other company transactions.
  • Collect, review, and organize receipts and supporting documentation.
  • Verify expenses are properly documented and categorized.
  • Prepare and maintain expense reports.
  • Assist with routine bookkeeping and account reconciliation.
  • Monitor departmental spending against established budgets.
  • Identify missing documentation, unusual transactions, or budget variances.
  • Follow up with employees and managers regarding incomplete expense documentation.
  • Issue invoices for routine and established transactions.
  • Maintain accurate accounting records and supporting documentation.
  • Escalate accounting discrepancies, collections issues, or non-routine transactions to the Controller.

Employee Administration
  • Maintain organized and current employee records.
  • Process and document employee status, compensation, position, and other approved changes.
  • Maintain documentation related to employee reviews, check-ins, attendance, development, and performance.
  • Administer company DPI and other employee documentation processes.
  • Track required reviews and employee-management check-ins and follow up when they are overdue.
  • Support onboarding and offboarding administration.
  • Maintain current job roles and job descriptions.
  • Assist management with employee forms, records, and administrative documentation.
  • Protect confidential employee and company information.
  • Escalate employee-relations, legal, compliance, disciplinary, or other significant matters to appropriate leadership.

Procedures & Administrative Compliance
  • Maintain and organize company policies, procedures, SOPs, forms, and administrative records.
  • Monitor whether established administrative procedures are being followed.
  • Follow up when required documentation, approvals, or processes are incomplete.
  • Identify recurring failures or shortcomings within existing procedures.
  • Determine whether an issue appears to be a failure to follow the procedure or a procedure that needs improvement.
  • Work with the appropriate department leader to improve, modify, or create procedures.
  • Assist with drafting and editing SOPs, job roles, job descriptions, forms, and internal documentation.
  • Maintain version control so employees have access to current procedures and documents.
  • Help communicate procedural changes and ensure they are implemented.

Executive & Business Support
  • Provide administrative support to the President, Director, and Controller.
  • Prepare presentations, reports, meeting materials, and internal documents.
  • Organize information needed for management meetings.
  • Document decisions, assignments, and action items when appropriate.
  • Track administrative deadlines and outstanding assignments.
  • Follow up with responsible employees or managers to ensure administrative tasks are completed.
  • Assist with special projects requiring organization, documentation, research, or follow-through.
  • Help keep company records and shared administrative resources organized and accessible.

Accountability & Authority
The Business Administrator is expected to own administrative follow-through, not simply process paperwork after it is provided. When a required receipt, review, approval, document, or procedure is missing, the Business Administrator is responsible for identifying the issue and following up with the appropriate person.
The position should approach these situations with a coach-first mentality: understand why the requirement was missed, provide clarification or assistance where needed, and help the employee successfully follow the process going forward.
Repeated failure to follow established procedures should be documented and escalated through the appropriate chain of command.
The Business Administrator does not replace the authority of department managers, the Controller, Director, or President. Significant accounting decisions, employee-relations matters, disciplinary decisions, policy decisions, and operational exceptions remain with the appropriate company leader.
Characteristics for Success
The successful Business Administrator should be:
  • Highly organized - able to manage many small but important responsibilities without losing track of them.
  • Persistent - willing to follow up until an administrative requirement is actually completed.
  • Accountable - takes ownership rather than assuming someone else will handle it.
  • Detail-oriented - notices missing receipts, incomplete documentation, inconsistencies, and unfinished processes.
  • Professional and discreet - regularly handles financial, employee, and company-sensitive information.
  • Confident - comfortable following up with employees and managers regardless of position.
  • Approachable - employees should feel comfortable asking questions or admitting when they do not understand a procedure.
  • Coach-oriented - seeks correction and improvement before conflict.
  • Process-minded - naturally looks for ways to make recurring work simpler, clearer, and more reliable.
  • Technically adaptable - comfortable learning accounting, productivity, presentation, and company software.

Flexible work from home options available.
Compensation: $28.00 - $36.00 per hour
About Us
PDQuipment serves cities all over the country for equipment needs related to material spraying. From tarps, parts, pumps, service and more, we will supply whatever is needed to get the job done. We have fireproofing pumps, concrete pumps, plaster pumps, and stucco pumps for sale along with all the parts to service them.

Apply