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Intake Specialist Jobs in Appleton, WI (NOW HIRING)

Fleet Farm

HR Service Center Case Specialist

Appleton, WI · On-site

We are seeking an HR Service Center Case Specialist with a strong foundation in Human Resources who ... You will own cases from intake through resolution, research questions, identify solutions, document ...

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Robert Half

Talent Acquisition Specialist

Oshkosh, WI · On-site

$30 - $35/hr

... Specialist to join a growing organization in Oshkosh, Wisconsin. This long-term contract ... Lead full-cycle recruitment for a variety of positions, from intake conversations and sourcing ...

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All JobsIntake Specialist JobsIntake Specialist Jobs in Appleton, WI

Intake Specialist information

See Appleton, WI salary details

$11

$20

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How much do intake specialist jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for intake specialist in Appleton, WI is $20.31, according to ZipRecruiter salary data. Most workers in this role earn between $16.63 and $22.26 per hour, depending on experience, location, and employer.

What is an intake specialist?

An Intake Specialist is a professional who serves as the initial point of contact for clients or patients in various settings such as healthcare, legal, or social services. They are responsible for gathering information, assessing client needs, and ensuring that individuals are directed to the appropriate services or resources. Intake Specialists play a key role in streamlining the process for clients by conducting interviews, completing necessary documentation, and sometimes verifying insurance or eligibility. Their work helps organizations efficiently manage new cases and provide timely assistance to those seeking help.

What is an intake specialist?

An intake specialist works in the medical field to direct a client or patient to the services they need. Intake specialists can work in various industries and workplaces, including hospitals, clinics, mental health facilities, and even law firms. As an intake specialist, your responsibilities include maintaining paperwork on a patient’s medical needs and history and directing them towards the proper facility. You also work with a patient’s family to help inform your understanding of a patient. Other duties include coordinating appointment times for clinical staff. It is your job to maintain documentation of all patient information and acquire referral sources necessary to bill and collect for your services.

What are some common challenges faced by intake specialists during the client onboarding process?

Intake Specialists often encounter challenges such as managing high call volumes, gathering complete and accurate information from clients, and addressing sensitive or urgent client needs efficiently. Balancing empathy with efficiency is key, as you'll frequently interact with individuals in stressful situations. Additionally, collaborating effectively with other departments to ensure smooth handoffs and clear communication can be demanding but is essential for seamless client onboarding.

What are the key skills and qualifications needed to thrive as an intake specialist, and why are they important?

To thrive as an Intake Specialist, you need strong organizational skills, attention to detail, and a background in customer service or social services, often supported by a relevant associate’s or bachelor’s degree. Familiarity with case management software, electronic medical records (EMR), and data entry systems is commonly required. Excellent interpersonal communication, active listening, and problem-solving abilities help Intake Specialists connect with clients and accurately assess their needs. These skills ensure that client information is gathered efficiently and accurately, supporting effective service delivery and a positive client experience.

What is the difference between Intake Specialist vs Medical Secretary?

AspectIntake SpecialistMedical Secretary
Required CredentialsHigh school diploma; some roles may require certification in healthcare or customer serviceHigh school diploma; medical office administration certification often preferred
Work EnvironmentHealthcare facilities, clinics, hospitalsMedical offices, clinics, hospitals
Employer & Industry UsageHealthcare providers, insurance companiesMedical practices, hospitals, clinics
Primary ResponsibilitiesGathering patient information, scheduling, initial patient contactManaging appointments, handling correspondence, administrative tasks

While both roles work in healthcare settings, an Intake Specialist primarily focuses on collecting patient information and scheduling, whereas a Medical Secretary handles administrative tasks like managing appointments and correspondence. Both roles require strong communication skills and familiarity with healthcare environments, but their specific duties differ.

Is an intake specialist a receptionist?

An intake specialist is a role that involves gathering client information, verifying eligibility, and coordinating initial appointments, often in healthcare or social services settings. While both roles may involve front-desk duties, an intake specialist typically requires specific knowledge of the field and may handle more detailed documentation and communication tasks than a receptionist. The roles can overlap but are generally distinct in responsibilities and skill requirements.

What are the duties of an intake specialist?

An intake specialist is responsible for collecting client information, verifying eligibility, and documenting case details to facilitate service delivery. They often communicate with clients via phone or in person, use data management systems, and ensure accurate and timely processing of intake forms and documentation.
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Infographic showing various Intake Specialist job openings in Appleton, WI as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $42,237 per year, or $20.3 per hour.

Milk Intake Operator

Agropur Cooperative

Little Chute, WI • On-site

$24.73/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Job Type:RegularPeople are at the heart of our success. Our culture encourages collaboration, transparency, and accountability in order to generate value and achieve sustainable results. Being part of the team means committing to an environment where everyone's impact truly matters.

At Agropur, accountability means owning challenges and taking concrete action to achieve results.

An environment that empowers you to take action:

  • Starting Rate: $24.73 hourly

  • Schedule: 2-2-3 DAYS, 5am - 5pm

  • Two pay increases within a year, up to $1.00

  • Sunday Double Time

  • Competitive and comprehensive compensation and benefits package focusing on your physical, financial, and emotional health to include the following perks as well as the standard benefit offerings:

    • Medical, Dental, Vision, Life, Short and Long-term Disability Insurance

    • 401(k) with up to 7% company contributions

    • 3 Weeks PTO on day 1

    • Paid holidays and 2 floating holidays

    • Paid parental leave

    • Advancement Opportunities

    • Healthy work/life balance

What you'll be responsible for each day:

The Intake Operator I position, under the direction of a Trainer learns to receive milk from milk haulers and truckers, ensuring quality of milk through samples, testing and proper sanitation.

Essential Duties and Responsibilities:

Under the direction of a Trainer:

  • Run antibiotic tests.

  • Wash tanks and silos.

  • Wash and unload milk trucks.

  • Wash product lines.

  • Process milk slips.

  • Perform RO readings.

  • Complete tasks on Master Sanitation Schedule.

  • Load whey/cream trucks.

  • Mix powder for production

  • Wash tanks and silos.

  • Wash RO/POL.

  • Wash Whey Separator.

  • Mix NFDM.

  • Mix WPC.

  • CIP lines.

  • Complete tasks on Master Sanitation Schedule.

  • Assist in training new employees as directed by Supervisor.

Other Duties and Responsibilities:

  • Attend meetings as directed.

  • Understand and adhere to Good Manufacturing Practices.

  • Safety Protocol

    • Stop any observed unsafe acts and obey facility safety rules and procedures.

    • Correct or report any observed safety hazards.

    • Support safety policies and programs.

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.

The individual who will own this role:

Education Required:

  • High School Diploma or equivalent preferred.

Skills Required:

  • Demonstrate attention to detail, quality and cleanliness in work.

  • Follow one- or two-step verbal instructions; read and follow written instructions; perform routine and repetitive tasks and carry out detailed but uncomplicated written or verbal instructions.

  • Demonstrate functional and technical knowledge, ability to learn new skills quickly, and achieve a high level of accomplishment.

  • Basic math skills (addition, subtraction, multiplication, division).

  • Basic computer operational skills; able to input and retrieve computerized information.

  • Ability to read, understand, and follow documents and procedures (GLP, SOP, MSDS, GMP, test procedures, and HACCP).

  • Exhibit a professional manner in dealing with others and work to maintain constructive working relationships.

AA/EEO - Minority/Female/Disability/Veteran/Sexual Orientation/Gender Identity

Where you'll be working:

  • Our Little Chute, WI, plant is home to about 95 employees. This facility is a top manufacturer of IQF sticks that are supplied to the appetizer industry. Next to the plant is our well-known Simon's Specialty Cheese store, which has about 20 employees. Simon's is a Wisconsin-themed store, with everything from meats and cheese to clothing and craft spirits.

  • Agropur's US operations produce 1 billion pounds of quality, award-winning cheese each year. We create more than 20 different varieties and provide whey protein and dry ingredients which are by-products of the cheesemaking process. As one of the world's largest dairy producers, Agropur partners with some of the most recognizable food, beverage, and nutrition brands to help feed the world. Better Dairy. Better World. Agropurus.com

An environment that values engagement and encourages everyone to take initiative.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Agropur welcomes people from all backgrounds and origins. We are proud to be an employer with a diverse community and are committed to providing a respectful and inclusive experience for all employees and applicants. We will work with candidates who request accommodation. Please note that an adequate knowledge of French is required for positions in Quebec.Agropur uses artificial intelligence technology to assist our recruiters in screening, assessing, or selecting applicants for this position.

In this text, the use of the masculine gender to designate persons is intended only to lighten the text.

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