Insurance Office Manager Jobs in Fulton, MO (NOW HIRING)

Columbia, MO

Pay Range $15-25 (Hourly) - Based on Experience!

Roughly 6 Hours each day, M-F

This position requires prior office management or administrative experience. Applicants without hands-on office management experience will most likely not be contacted.

At All-Star Automotive, we fix cars and outdated expectations. We're a fast-moving shop with big goals, deep roots, and zero tolerance for mediocrity. If you get excited about checklists, spreadsheets, cross-department collaboration, and keeping a business financially sound and people-first, this role is your jam.

We're looking for someone who runs on structure, thrives on back-end clarity, and quietly holds the systems together while the front-line team turns wrenches and wins hearts.

What You'll Do

As our Office Manager, you're the calm behind the curtain. You'll keep things efficient, accurate, and compliant, fueling operations across departments. You'll work closely with leadership to manage vendor relationships, track performance data, and ensure no invoice goes missing and no employee form goes unsigned!

Note: You do not have to be fluent in every system listed below, but strong working experience with QuickBooks and Excel is essential for success in this role.

Compensation & Perks

• Hourly pay based on experience
• Education (Financial) benefits/perks
• Paid Sick Leave
• Monday–Friday schedule / No weekends
• Access to employee discounts & team events!
• Small-town living, supportive culture, and space to grow
• Training available, you bring initiative, we'll build the rest together!

Your Mission Includes:

• Accounting & Financial Coordination
• Share tasks like: Reviewing and reconciling statements from over 15 active vendors
• Use systems to monitor transactions, statements, and fees
• Use QuickBooks to maintain accurate entries, reconcile expenses, track margins, and organize financial reports
• Leverage Excel for tracking, reconciliation, reporting, and data organization
• HR & Payroll Support
• Navigate Paycor to handle employee files, payroll review, and timecard audits
• Distribute and track benefit forms, keys, policy acknowledgments, and onboarding documents
• Assist with compliance and policy updates
• System & Communication Management
• Manage Microsoft Teams, OneDrive, Outlook, and Protek for documentation and operational visibility
• Coordinate vendor payments via ACH and monitor licensing and insurance updates
• Maintain schedules, meeting notes, SOPs, labor claim reports, scorecards, and spreadsheets
• Administrative Flow & Process Design
• Support leadership in driving process clarity across departments

Who You Are

• Exceptionally organized & detail-obsessed
• A natural systems-thinker who can juggle invoices, emails, and spreadsheets like a pro
• Experienced in an office management, administrative, or operations support role
• Comfortable and efficient using QuickBooks and Excel on a regular basis
• Proactive, process-minded, and adaptable with a growth mindset
• Friendly, unflappable, and invested in team success, even from behind the scenes
• Bonus points for HR familiarity or a background in small-business operations

Sound Like You?

If you're the kind of person who thrives on organization, hates loose ends, and gets energized by system-building, we'd love to meet you. We welcome applicants from all backgrounds, including those with prior challenges. What matters most to us is your integrity, curiosity, and drive.

Be the reason our systems work as smoothly as our engines. Apply today.

Equal Employment Opportunity Statement

All-Star Automotive is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable law.