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Insurance Office Manager Jobs in Maine (NOW HIRING)

CertaPro Painters of Maine

Office Manager

Westbrook, ME · On-site

$65K - $80K/yr

  • Medical

  • Retirement

  • PTO

Benefits: * Health insurance * Paid time off * 401(k) * 401(k) matching * Bonus based on ... We are recruiting a OFFICE MANAGER who can provide the administrative and financial support needed ...

CertaPro Painters

Office Manager

Westbrook, ME · On-site

$65K - $80K/yr

  • Medical

  • Retirement

  • PTO

Benefits: * Health insurance * Paid time off * 401(k) * 401(k) matching * Bonus based on ... We are recruiting a OFFICE MANAGER who can provide the administrative and financial support needed ...

CertaPro Painters of Maine

Office Manager

Westbrook, ME · On-site

  • Medical

  • Retirement

  • PTO

Health insurance Paid time off 401(k) 401(k) matching Bonus based on performance Do you want to be ... We are recruiting a OFFICE MANAGER who can provide the administrative and financial support needed ...

SSH DT Portland LLC

Front Office Manager

Portland, ME

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Description Front Office Manager- DoubleTree Hotel Portland. Managed by StepStone Hospitality ... Life Insurance Paid Time Off & Holiday Pay Employee Hotel Discounts Equal Opportunity Employer ...

StepStone Hospitality

Front Office Manager

Portland, ME · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Job Type Full-time Description Front Office Manager- DoubleTree Hotel Portland. Managed by ... Life Insurance Paid Time Off & Holiday Pay Employee Hotel Discounts Equal Opportunity Employer ...

Seal Rock Healthcare

Business Office Manager

Saco, ME · On-site

$23 - $26/hr

The Business Office Manager oversees the daily operations of the facility's office in manner ... Verifies co-insurance payments, per the individual insurance policies, and notifies perspective ...

Aspen Dental

Dental Office Manager

Ellsworth, ME

$58K - $63K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Hire, develop, manage and retain the office staff ... Consult with patients on treatment options provided by clinical team, verifying insurance payment ...

Aspen Dental

Dental Office Manager

Ellsworth, ME · On-site

$58K - $63K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Hire, develop, manage and retain the office staff ... Consult with patients on treatment options provided by clinical team, verifying insurance payment ...

Aspen Dental

Dental Office Manager

Ellsworth, ME

$58K - $63K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Hire, develop, manage and retain the office staff ... Consult with patients on treatment options provided by clinical team, verifying insurance payment ...

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Showing results 1-20

All JobsInsurance Office JobsInsurance Office Manager JobsInsurance Office Manager Jobs in Maine

Insurance Office Manager information

See Maine salary details

$28.6K

$53.9K

$81.8K

How much do insurance office manager jobs pay per year?

As of Aug 15, 2026, the average yearly pay for insurance office manager in Maine is $53,872.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,700.00 and $61,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an insurance office manager?

To thrive as an Insurance Office Manager, you need strong organizational abilities, knowledge of insurance industry practices, and experience in office administration, often supported by a business degree or relevant certification. Familiarity with insurance management software, CRM systems, and office productivity tools is essential. Excellent leadership, communication, and problem-solving skills help build effective teams and foster positive client relationships. These competencies ensure smooth office operations, regulatory compliance, and high-quality customer service in a competitive industry.

What are some common challenges faced by insurance office managers, and how can they be addressed?

Insurance Office Managers often face challenges such as balancing administrative duties with team leadership, ensuring regulatory compliance, and maintaining high levels of customer service. Staying organized and delegating tasks effectively can help manage the workload. Regular training and open communication with staff are key to staying updated on industry regulations and fostering a collaborative work environment. Proactively addressing staff concerns and streamlining office processes also contribute to smoother operations and improved client satisfaction.

What does an insurance office manager do?

An insurance office manager oversees daily operations of an insurance agency, including supervising staff, managing customer service, handling administrative tasks, and ensuring compliance with industry regulations. They often use management software and require strong organizational and communication skills to coordinate activities and support sales efforts.

What is the difference between Insurance Office Manager vs Insurance Agent?

AspectInsurance Office ManagerInsurance Agent
Primary RoleOversees office operations, manages staff, handles administrative tasksSells insurance policies, advises clients, generates new business
CredentialsTypically requires insurance licenses, management experienceRequires insurance licenses, sales skills
Work EnvironmentOffice setting, administrative focusClient-facing, sales environment
Employer & Industry UsageInsurance agencies, brokerages, companiesInsurance agencies, independent agents, brokerages

The main difference is that an Insurance Office Manager focuses on managing the office and staff, ensuring smooth operations, while an Insurance Agent primarily sells policies and interacts directly with clients. Both roles often require insurance licenses, but their daily responsibilities and work environments differ significantly.

What does an insurance office manager do in insurance?

An insurance office manager oversees daily operations of an insurance agency or department, including managing staff, handling customer service, processing policies, and ensuring compliance with industry regulations. They often use management software and require strong organizational and communication skills to coordinate activities and improve office efficiency.

What are popular job titles related to Insurance Office Manager jobs in Maine?

For Insurance Office Manager jobs in Maine, the most frequently searched job titles are:

What job categories do people searching Insurance Office Manager jobs in Maine look for?

The top searched job categories for Insurance Office Manager jobs in Maine are:

What cities in Maine are hiring for Insurance Office Manager jobs?

Cities in Maine with the most Insurance Office Manager job openings:

Insurance Office Manager jobs near you
Infographic showing various Insurance Office Manager job openings in Maine as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 20% Part Time, and 5% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $53,872 per year, or $25.9 per hour.

Office Manager

CertaPro Painters of Maine

Westbrook, ME • On-site

$65K - $80K/yr

Full-time

Medical, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Benefits:
  • Health insurance
  • Paid time off
  • 401(k)
  • 401(k) matching
  • Bonus based on performance

Do you want to be part of an INDUSTRY LEADER?  Do you like working for a SMALL BUSINESS that has the sales, marketing and training resources of a large national company?  Do you enjoy SCHEDULING Teams and COMMUNICATING with people and HELPING them realize their visions?  If the answer is YES, then joining the CertaPro Painters® of Maine Team may be right for you.
We are recruiting a OFFICE MANAGER who can provide the administrative and financial support needed to help make sure we are consistently Delivering What We Promise and earning Customers for Life.
BENEFITS include paid holidays, vacation, retirement plan and health insurance options.
 
POSITION OVERVIEW
The role of the OFFICE MANAGER is to support the Production Team, the Sales Team and Owner with a range of administrative, bookkeeping and data management tasks.  These activities directly contribute toward the company meeting or exceeding expectations in terms of Leads Generated, Sales Dollars Completed, Gross Profit Margin, and Net Promoter Score Rating.  While working toward these goals, the Office Manager must represent the CertaPro brand in a manner that distinguishes us from our local competition as CertaPro “Delivers Extraordinary Experiences” and ensures that our customer’s needs and expectations are met or exceeded.
KEY ACCOUNTABILITIES
Financial – 30%
  1. Daily bookkeeping of income and expense
  2. Provide accountant financial data within 5-business days of month end
  3. Accounts receivable management
  4. Accounts payable management
  5. Job costing and close outs
  6. Weekly Flash Report
  7. Avoidable Cost Report
  8. Maintain weekly/monthly performance metrics reports
  9.  QuickBooks management
 Human Resources – 20%
  1. Subcontractor payment processing
  2. Maintain PTO records for employees
  3. Background checks for applicants
  4. Subcontractor documentation management
 Operations - 20%
  1. Vendor management
  2. Collect and record all EPA RRP Lead Safe compliance documentation
 Customer Experience – 20%
  1. Schedule sales appointments requested via Phone or Email
  2. Support Production Coordinator with all Customer Communication responsibilities
  3. Oversee/verify resolution of customer concerns, problems or complaints
Marketing – 5%
  1. Submit information required for Monthly Newsletter
  2. Maintain before/after project photographs
 Administrative/Other – 5%
  1. Painter appreciation events
  2. General office management of supplies and equipment
  3. Mail processing
 
QUALIFICATIONS/EXPERIENCE
  1. Two-year college degree (or equivalent work experience) in related field with five years or more experience in production management.
  2. Strong verbal and interpersonal communication skills, with the ability to interact confidently and professionally with painters and customers.
  3. Strong organization skills, with the ability to plan and schedule production resources for complex and rapidly changing schedules.
  4. Ability to manage multiple tasks in a coordinated and strategic manner, meeting both long-term and short-term schedule requirements.
  5. Strong customer management skills. 
  6. Ability to work independently and be self-directed while simultaneously collaborating with the CertaPro Team.

COMPANY OVERVIEW
CertaPro Painters® of Maine is not only one of the leading PROFESSIONAL painting companies in Maine but also one of the oldest, most successful CertaPro Painters® franchise operations in the country, with over 20-years providing professional painting services that beautify the interiors and exterior of residential homes and commercial buildings. We are independently owned and operated.  Our success has been built on the foundation of delivering certainty to our customers – certainty of a job well done. We focus on the details of every project and most importantly, we focus on our clients.
The Promise we make is “To Consistently Delivery Extraordinary Experiences®”.  While this promise is made to our customers and clients, it is also made to our fellow team members, employees and subcontractors alike, as well as our vendors and other partners.  It is a promise the Company makes to you but one we ask you to make to the Company as well.
The Vision we have for the Company is that “In a world of increasingly little or no CERTAINTY, CertaPro Painters® DELIVERS one job and one EXTRAORDINARY CUSTOMER EXPERIENCE at a time.”  While it is important to assure our customers of our quality workmanship and our expertise, and to deliver completed projects that demonstrate a high level of craftsmanship, more important is that the customer can reflect on the overall experience, from when they first contact us until when the project is complete, and that they feel we Delivered on that Vision.  As the Office Manager for CertaPro Painters® of Maine, you will often be the first point of contact for our customers and clients and help make sure we deliver on our promises.