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Independent Contractor Estimating Administrator Jobs in Rutherford, NJ

VPV ELECTRIC INC

Office Administrator

Lincoln Park, NJ · On-site

$18.25 - $25.25/hr

Job Summary This is a full-time, on-site Office Administrator role based in Lincoln Park, NJ, with ... Pre-Construction & Estimating * Monitor project invitations emailed from General Contractors (GCs ...

VPV ELECTRIC INC

Office Administrator

Lincoln Park, NJ · On-site

$18.25 - $25.25/hr

Job Summary This is a full-time, on-site Office Administrator role based in Lincoln Park, NJ, with ... Pre-Construction & Estimating * Monitor project invitations emailed from General Contractors (GCs ...

STV

Senior Estimating Manager

New York, NY

... contractor claims, and scope modifications impacting project budgets. * Develop independent ... Serve as the primary estimating representative to owners, public agencies, executive leadership ...

New

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Independent Contractor Estimating Administrator information

What are the key skills and qualifications needed to thrive as an independent contractor estimating administrator?

To thrive as an Independent Contractor Estimating Administrator, you need strong analytical abilities, attention to detail, and experience in cost estimation, typically supported by relevant education or industry-specific training. Familiarity with estimating software such as Bluebeam, ProEst, or Sage Estimating, as well as proficiency in Microsoft Excel, is highly valuable. Excellent organizational skills, effective communication, and the ability to work independently are standout soft skills in this role. These skills ensure accurate project bids, efficient workflow, and clear client communication, which are essential for business success and maintaining client trust.

What are the typical challenges faced by an independent contractor estimating administrator when managing multiple project bids simultaneously?

Independent Contractor Estimating Administrators often juggle several project bids at once, which can present challenges such as prioritizing tight deadlines, ensuring bid accuracy, and balancing fluctuating workloads. Staying organized and maintaining clear communication with both clients and subcontractors is crucial to avoid errors and missed opportunities. Familiarity with estimating software and strong time management skills help streamline the process and ensure all bids are completed accurately and on schedule.

What is the difference between Independent Contractor Estimating Administrator vs Estimating Coordinator?

AspectIndependent Contractor Estimating AdministratorEstimating Coordinator
CredentialsRelevant industry certifications, experience in estimating and administrationSimilar certifications, often with additional project management training
Work EnvironmentTypically freelance or contract-based, working remotely or on-siteUsually employed full-time within a company, working in an office setting
Employer & Industry UsageUsed by construction firms, contractors, and consulting agenciesCommon in construction, engineering, and contracting companies

The Independent Contractor Estimating Administrator and Estimating Coordinator roles share similar skills in estimating and project support. However, the former often works independently on a contractual basis, while the latter is typically a full-time employee within an organization. Both roles require industry-specific knowledge and certifications, but their work settings and employment types differ.

What does an independent contractor estimating administrator do?

An Independent Contractor Estimating Administrator is responsible for preparing cost estimates and budgets for projects, often within the construction or service industries. They analyze project plans, identify necessary resources, and calculate labor, materials, and time requirements. Their role includes reviewing proposals, coordinating with contractors or clients, and ensuring estimates are accurate and compliant with company and legal standards. This position often requires strong analytical, organizational, and communication skills.
Independent Contractor Estimating Administrator jobs near you

Office Administrator

VPV ELECTRIC INC

Lincoln Park, NJ • On-site

$18.25 - $25.25/hr

Full-time

Medical, Retirement

Posted 11 days ago

Job description

Benefits:
  • 401(k)
  • Health insurance

Company Description
VPV Electric, Inc is an electrical construction company working on public works projects as a general contractor and subcontractor.
Job Summary
This is a full-time, on-site Office Administrator role based in Lincoln Park, NJ, with an upcoming move to Butler, NJ. You will manage daily office operations and handle project coordination from the bidding stage through project closeout.
Responsibilities

Daily Office Operations
  • Answer phones, respond to emails, schedule appointments, and maintain calendars.
  • Coordinate with project manager
  • Organize digital and physical files, process mail, and handle basic data entry.
Pre-Construction & Estimating
  • Monitor project invitations emailed from General Contractors (GCs) and Architects.
  • Print blueprints and prepare required bid documents and send out company's credentials.
  • Perform material take-offs (counting lighting fixtures and power distribution equipment).
  • Email quote requests to suppliers, receive quotes, and submit them to estimating.
  • Write and email formal project proposals.
  • Organize job folders.
Project Management (Post-Award to Closeout)
  • Submit permits and request insurance paperwork from the carrier.
  • Email schedules of values and construction schedules upon request.
  • Submit manufacturer submittals to Architects; issue supplier Purchase Orders (POs) upon approval (or revise and resubmit if rejected).
  • Track and communicate material lead times and sent to GCs or Architects upon request.
  • Prepare and submit AIA payment applications and progress invoices.
  • Schedule inspections and maintain daily project correspondence.
  • Prepare and submit final project closeout documents upon completion.
Qualifications
  • Previous experience in an office or administrative role; experience in construction, electrical, or related trades is preferred.
  • Education in business administration or a related field is preferred.
  • Strong Administrative Assistance and Office Administration skills, including scheduling, filing, data entry, and record keeping.
  • Proficient with email, word processing, spreadsheets (Excel); familiarity with construction software is a plus.
  • Ability to operate and troubleshoot common Office Equipment such as printers and scanners.
  • Excellent Communication with a professional phone manner and the ability to interact effectively with clients, vendors, and team members.
  • Strong organizational skills, attention to detail, and the ability to manage multiple tasks and priorities in a fast-paced environment.
  • Ability to work on-site full time, maintain punctuality, and support a collaborative, inclusive workplace.