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Immigration Program Assistant Jobs in Tennessee (NOW HIRING)

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Immigration Program Assistant information

What are the key skills and qualifications needed to thrive as an Immigration Program Assistant, and why are they important?

To thrive as an Immigration Program Assistant, you generally need strong organizational skills, attention to detail, and a background in administrative support, often with a diploma or degree in a related field. Familiarity with immigration case management systems, government databases, and document processing tools like Microsoft Office is typically required. Excellent interpersonal skills, cultural sensitivity, and clear communication help you effectively support clients and coordinate with staff. These skills ensure accurate case management, efficient workflow, and a positive experience for clients navigating complex immigration processes.

What are some common challenges faced by Immigration Program Assistants, and how can they be addressed?

Immigration Program Assistants often manage a high volume of sensitive documentation and tight deadlines, which can be challenging when balancing multiple cases. To address this, strong organizational skills, meticulous attention to detail, and familiarity with relevant software systems are essential. Effective communication with both applicants and internal teams also plays a key role in resolving issues quickly and ensuring compliance with regulations. Proactively seeking clarification and ongoing training can further help overcome these challenges and enhance job performance.

What is an Immigration Program Assistant?

An Immigration Program Assistant is a professional who supports the daily operations of immigration programs and services, typically within government agencies, law firms, or non-profit organizations. Their duties often include processing applications, maintaining records, responding to inquiries, and providing administrative support to immigration officers or attorneys. They play a key role in ensuring that immigration processes run smoothly and that clients or applicants receive accurate information and assistance. Attention to detail, organizational skills, and knowledge of immigration procedures are important for this role.

What is the difference between Immigration Program Assistant vs Immigration Case Coordinator?

AspectImmigration Program AssistantImmigration Case Coordinator
CredentialsTypically requires a diploma or certificate in immigration or related fieldOften requires similar credentials, sometimes with additional experience in case management
Work EnvironmentOffice setting, supporting immigration programs and client servicesOffice or client-facing environment, managing individual immigration cases
Employer & IndustryGovernment agencies, non-profits, immigration firmsGovernment departments, legal firms, immigration consultancies
Search & Comparison IntentYesYes

Both roles support immigration services but differ mainly in scope. Immigration Program Assistants focus on supporting overall program operations, while Immigration Case Coordinators handle specific client cases. Understanding these differences helps job seekers find the right position aligned with their skills and career goals.

What are the most commonly searched types of Immigration Program jobs in Tennessee? The most popular types of Immigration Program jobs in Tennessee are:
What cities in Tennessee are hiring for Immigration Program Assistant jobs? Cities in Tennessee with the most Immigration Program Assistant job openings:
Immigration Program Assistant jobs near you

Administrative Assistant - (Opioid System of Care)

Nashville Staffing

Nashville, TN • On-site

$17.50 - $23.50/hr

Other

This job post has expired today. Applications are no longer accepted.

Job description

Opioids Systems Of Care Program Administrative Assistant

The Administrative Assistant will provide high-level administrative and logistical support to the Opioids Systems of Care program within MPHD. This position will assist with the daily operations of the program, focusing on documentation, coordination and communication to ensure efficient execution of the program's objectives. The Administrative Assistant will serve as a key liaison between various stakeholders, including public health officials, community partners, and external vendors, and play a critical role in supporting the program's mission to combat the opioid epidemic. If you have any questions please contact MPHD HR at (615)-340-5640

Typical Duties
  • Administrative Support:
    • Perform clerical duties, including answering phones, responding to emails, and scheduling meetings.
    • Prepare, review, and organize documents, presentations, and reports.
    • Assist in drafting correspondence, meeting minutes, and program-related communication.
  • Data Management:
    • Maintain organized and up-to-date records, files, and databases related to the program.
    • Assist in compiling and organizing data for grant reporting and program evaluation.
    • Input and track program-specific data and statistics for various opioid initiatives.
  • Meeting and Event Coordination:
    • Schedule and coordinate internal and external meetings, workshops, and training sessions.
    • Assist in preparing materials and agendas for meetings, ensuring appropriate follow-up actions.
    • Help organize logistics for community outreach events and training sessions.
  • Financial and Grant Assistance:
    • Support the program manager in tracking expenditures, maintaining budgets, and processing invoices related to opioid prevention services.
    • Assist with grant management tasks, including monitoring timelines and helping with documentation required for grant reporting.
  • Program Support:
    • Assist in the management and distribution of materials related to opioid awareness and treatment services.
    • Help with communications between the program and stakeholders, including community organizations and healthcare providers.
    • Provide support for staff working on outreach initiatives by organizing materials and managing schedules.
  • Inventory Management:
    • Track office supplies and program resources, including opioid-related materials (e.g., naloxone kits).
    • Oversee the distribution and inventory of program supplies, including ensuring field staff have the tools necessary for outreach and community engagement.
  • Experience in managing office operations, scheduling, and data entry.
  • Familiarity with grant management and budgeting processes is a plus.
  • Skills and Competencies:
    • Strong organizational skills and attention to detail.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
    • Excellent written and verbal communication skills.
    • Ability to multitask and manage time efficiently in a fast-paced environment.
    • Experience working with databases and managing records.
    • Team-oriented and able to collaborate effectively with colleagues and community partners.
Minimum Qualifications

High School Diploma and six (6) years of increasingly responsible administrative experience. More specific degree, certification, and experience requirements may be included in the position announcement as vacancies occur. Candidates with accreditations earned in a foreign institute are encouraged to apply, however at the present time MPHD is not sponsoring individuals through any of the US Government's employment-based immigration programs. MPHD seeks to be a socially and culturally responsive organization that acknowledges and addresses historical and current inequities in our public health promotion and practice. Successful candidates will demonstrate the ability to work with multicultural communities.

Preferred Experience, Knowledge, Skills, and Abilities
  • Excellent written and verbal communication skills.
  • Ability to multitask and manage time efficiently in a fast-paced environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Experience working with databases and managing records.
  • Team-oriented and able to collaborate effectively with colleagues and community partners.
  • Familiarity with opioid use disorder, harm reduction strategies, and public health programs.
  • Knowledge of government and non-profit systems, especially within public health and addiction services.
  • Experience in coordinating community-based programs or health outreach efforts.

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