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Icanotes Jobs in Virginia (NOW HIRING)

Holistic Psychiatry and Medical Center LLC

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Medical Receptionist

Stafford, VA · On-site

$18/hr

Maintain patient records accurately using electronic health record systems such as Icanotes * Process medical billing and coding for insurance claims, ensuring compliance with regulations. * Collect ...

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Icanotes information

What is ICANotes?

ICANotes is an electronic health record (EHR) software specifically designed for behavioral health professionals. It offers tools and features that streamline clinical documentation, scheduling, billing, and practice management. The software is known for its user-friendly, button-driven charting system, which helps clinicians efficiently create comprehensive, compliant notes. ICANotes supports a variety of behavioral health settings, including psychiatry, therapy, and counseling, making it a popular choice for mental health practices.

What are the key skills and qualifications needed to thrive as an ICANotes specialist?

To thrive as an ICANotes Specialist, you need a solid understanding of behavioral health clinical workflows and experience with electronic health record (EHR) systems, preferably ICANotes specifically. Familiarity with technical troubleshooting, EHR configuration, and relevant certifications—such as Health IT or EHR support—are highly beneficial. Excellent communication, patience, and problem-solving skills help you support users and collaborate with multidisciplinary teams. These competencies ensure efficient EHR adoption, user satisfaction, and compliance in mental health settings.

What are some common challenges for new clinicians using ICANotes in behavioral health settings?

New clinicians often find that the learning curve with ICANotes involves adapting to its unique charting workflow and mastering the template-based documentation system. While the platform is designed to streamline note-taking, it can take time to personalize templates and ensure documentation meets both clinical and compliance standards. Collaboration with colleagues, seeking out training resources, and consistent hands-on practice can help new users become proficient and efficient with the system.

What is the difference between Icanotes vs Medical Transcriptionist?

AspectIcanotesMedical Transcriptionist
CredentialsMedical coding certification, EHR trainingMedical transcription certification, transcription training
Work EnvironmentRemote, healthcare offices, clinicsRemote, healthcare facilities, transcription companies
Industry UsageUsed for medical documentation, coding, billingTranscribing doctor’s voice recordings into text

While both Icanotes and Medical Transcriptionists work in healthcare documentation, Icanotes focuses on medical coding and electronic health records, whereas Medical Transcriptionists primarily transcribe audio recordings into written reports. They share some certifications and work environments but serve different roles in healthcare documentation processes.

What are popular job titles related to Icanotes jobs in Virginia?

For Icanotes jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Icanotes jobs in Virginia look for?

The top searched job categories for Icanotes jobs in Virginia are:

Icanotes jobs near you
Infographic showing various Icanotes job openings in Virginia as of August 2026, with employment types broken down into 51% Full Time, 36% Part Time, and 13% Contract. Highlights an 96% Physical, and 4% Remote job distribution.

Medical Receptionist

Holistic Psychiatry and Medical Center LLC

Stafford, VA • On-site

$18/hr

Contractor

Posted 4 days ago

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Job description

Overview
We are seeking a dedicated and organized Medical Receptionist to join our healthcare team. The ideal candidate will be the first point of contact for patients, providing exceptional customer service while managing administrative tasks in a fast-paced medical office environment. This role is essential in ensuring smooth operations within the clinic and enhancing patient experiences.

Duties

  • Greet patients warmly and assist them with the check-in process.
  • Schedule appointments and manage the clinic's calendar efficiently.
  • Handle incoming calls, respond to inquiries, and direct calls to appropriate staff members.
  • Maintain patient records accurately using electronic health record systems such as Icanotes
  • Process medical billing and coding for insurance claims, ensuring compliance with regulations.
  • Collect patient information and verify insurance details prior to appointments.
  • Assist with administrative tasks including filing, data entry, and maintaining office supplies.
  • Ensure the reception area is clean, organized, and welcoming for patients.

Skills

  • Proficiency in medical office procedures and familiarity with coding practices.
  • Experience with clinic management software such as Eaglesoft or Dentrix is highly desirable.
  • Strong typing skills for accurate data entry and documentation.
  • Knowledge of medical billing processes to assist in claims management.
  • Excellent communication skills, both verbal and written, with a professional phone demeanor.
  • Bilingual abilities are a plus, enhancing communication with diverse patient populations.
  • Strong organizational skills with attention to detail to manage multiple tasks effectively.
  • Ability to work collaboratively within a team environment while maintaining confidentiality.